Operations Administrator

OPERATIONS ADMINISTRATOR (CONTRACT) Employment Type: Full Time Contract (18 Months) Division: P&H Milling Location: Acton, ON WHO WE ARE Parrish & Heimbecker, Limited (P&H) is a Canadian, family-owned company with over 115 years in agriculture. We operate across four divisions: Grain & Crop Inputs, Flour Milling, P&H Foods, and New-Life Mills, delivering trusted solutions from crop inputs and grain handling to flour milling, livestock nutrition, and egg production. By connecting Canadian farms to tables across the country and beyond, we’re committed to quality, innovation, and sustainability as we shape the future of food and agriculture. YOUR TEAM P&H Milling: P&H Milling is Canada’s largest Canadian-owned milling company, producing high-quality flour and cereal products for bakeries, food manufacturers, and consumers. From coast to coast, we transform Canadian wheat into trusted products that feed families at home and abroad. Want to know more? Start here: P&H Milling Group | Parrish & Heimbecker [https://phmilling.com/] THE ROLE We are seeking an Operations Administrator to join our P&H Milling team. This role is responsible for delivering comprehensive administrative support to the Mill leadership team and staff in all aspects of our operations DAY TO DAY * Provide essential administrative support to ensure seamless site operation * Coordinate onboarding and employee training schedules * Support workplace Health & Safety by assisting site leadership with their implementation of Health & Safety Programs * Organize internal events, engagement activities, and social committee initiatives. * Oversee mail, couriers, office supplies, and user access for new hires and terminations. * Contribute to workplace safety by helping implement and track health & safety programs. * Help administer eCompliance and iLobby platforms, maintaining accurate records and documentation. * Track and report key safety and training metrics (KPIs). * Manage PPE inventory, supplies, and employee records with confidentiality. * Support cross-functional teams with a wide range of administrative tasks as needed. WHAT YOU’LL BRING: * Post-secondary education in Office Administration, Business Administration, Operations Management, or a related field * 2+ years of experience in administrative or operations support, ideally in food manufacturing or a fast-paced production environment. * Proficient in Microsoft Office (Word, Excel, Outlook) and comfortable navigating administrative systems and tools. * Willingness to occasionally enter production areas (Mill/Warehouse) to support operations. WHY JOIN US At P&H, our people are our priority. We’re committed to fostering a workplace that supports professional growth, well-being, and a strong sense of community. Join a team that shares your Passion & Heart for Canadian agriculture, and take advantage of benefits designed to help you thrive and succeed: * Comprehensive Health Coverage (Medical, Dental, and Vision) * RRSP Matching Program * Paid Time Off and Wellness Initiatives * Learning and Development Opportunities * Tuition Reimbursement * Employee Assistance Program APPLY TODAY! We thank all applicants, however only those selected for an interview will be contacted. P&H does not use artificial intelligence or automated decision-making tools to screen, assess, or select applicants. All applications are reviewed by a member of our Talent Acquisition team or hiring team.

The Operations Administrator provides comprehensive administrative support to the mill leadership team, including coordinating onboarding, training, and event organization. They also assist in implementing health and safety programs, tracking safety metrics, and managing office and PPE inventory.

Candidates must have post-secondary education in Office Administration, Business Administration, or a related field. At least 2 years of experience in administrative or operations support, preferably in a food manufacturing or production environment, is required.

• Comprehensive Health Coverage • Medical • Dental • Vision • RRSP Matching Program • Paid Time Off • Wellness Initiatives • Learning and Development Opportunities • Tuition Reimbursement • Employee Assistance Program

• OrganizationPreferred
• CommunicationPreferred
• Microsoft OfficePreferred
• Inventory managementPreferred

Identified from the job description. Confirm important requirements above.

• Administrative Support
• Operations Management
• Health & Safety Compliance
• Employee Onboarding
• Training Coordination
• Inventory Management
• Microsoft Office
• Data Reporting
• KPI Tracking
• Record Keeping
• Communication
• Organization
• Office Supply Management
• Milling
• Office Administration
• Grain Handling
• Time Off Management
• Food Manufacturing
• Administrative Functions
• Microsoft Word
• Microsoft Excel
• Agriculture
• Artificial Intelligence
• Business Administration
• Confidentiality
• Training And Development
• Decision Making Software
• Development Environment
• Employee Assistance Programs
• Occupational Safety And Health
• Warehousing
• Leadership
• Innovation
• Key Performance Indicators (KPIs)
• Microsoft Outlook
• Operations
• Workplace Safety

• Administrative
• Manufacturing
• Food & Beverage
• Agriculture
• Security & Safety
• Operations Administrator
• Operations Manager (General)
• Manufacturing Managers
• General and Operations Managers

Minimum education

High school

Minimum experience

2+ years

Posting language

English

Working hours

40 hours per week