Estimating Coordinator

Job summary

The Estimating Coordinator will manage departmental processes, including proposal development, vendor engagement, and systems management to support the estimating lifecycle. They will also coordinate information flow between internal teams, suppliers, and subcontractors while providing technical support for bids and project turnover.

Job details

Park Paving Ltd. is seeking an Estimating Coordinator to join our Estimating & Business Development Department in Edmonton. This is a new professional position created to strengthen departmental capacity, improve estimating processes, enhance information flow, and provide consistent coordination throughout the complete estimating lifecycle. The role is designed for someone who is organized, analytical, proactive, and comfortable managing information, systems, deadlines, and multiple stakeholders in a fast-paced civil construction environment. The Estimating Coordinator will work closely with the Manager, Estimating team, Operations, Contracts, suppliers, and subcontractors and will take ownership of several important departmental processes. The Role The position combines estimating coordination, proposal development, systems management, vendor engagement, reporting, technical estimating support, and project turnover coordination. Key responsibilities include: Coordinating and maintaining the company sourcing tracker and upcoming opportunities Reviewing tender platforms, client invitations, and market notifications Organizing drawings, specifications, addenda, and tender documentation Establishing and maintaining estimating files and supporting information Preparing and distributing supplier and subcontractor RFQs Tracking quotations and coordinating supplier and subcontractor follow-up Maintaining supplier, subcontractor, and prequalification information Supporting proposal and tender submission preparation Completing selected quantity take-offs and technical estimating support Assisting with drawing, scope, and specification reviews Supporting estimating-system inputs and bid preparation Coordinating annual supplier pricing and estimating-system updates Assisting with monthly estimating reporting and analysis Coordinating internal document routing and information flow Coordinating estimate-to-operations turnover documentation Supporting continuous improvement of estimating processes, systems, and information management What We’re Looking For The successful candidate will bring: Strong organization and attention to detail Professional communication and follow-up Analytical and problem-solving ability Strong computer and systems aptitude Ability to manage multiple priorities and deadlines Strong written communication and document-preparation skills Confidence working with suppliers, subcontractors, internal teams, and other stakeholders Ability to work independently while contributing effectively within a team An interest in construction, estimating, systems, and continuous improvement Relevant experience may come from areas such as: Construction Estimating Project coordination Infrastructure Data or business analysis Commercial administration Document control Procurement Proposal coordination Operational analysis Experience with construction estimating systems is considered an asset but is not required. Civil construction experience, drawing interpretation, or quantity take-off experience is also considered an asset. Why Join This Role? This is not simply an administrative or entry-level estimating position. The Estimating Coordinator will become an important part of Park Paving's estimating process and will have direct responsibility for improving how opportunities, information, suppliers, proposals, systems, and awarded projects move through the department. This role provides the opportunity to: Own important departmental processes Work directly with experienced estimators and operational leaders Contribute to significant civil construction opportunities Develop technical estimating knowledge Improve systems, reporting, and information management Build relationships across the organization and construction industry Gain increasing technical and departmental responsibility as capability develops For the right individual, this role offers a strong opportunity to build a long-term career within civil construction estimating while contributing directly to the effectiveness and growth of the department. Compensation & Employment Conditions Competitive salary based on experience Comprehensive benefit package Full-time position Edmonton, Alberta If you are an organized and motivated professional who enjoys working with information, systems, people, and construction opportunities, we would like to hear from you. Successful candidates will thrive in a fast-paced, highly productive, and high-pressure environment. They will also have a strong drive to contribute to the team's success by working with estimators, operational leaders, suppliers, subcontractors, and other stakeholders to support a wide range of estimating and business development activities. Successful candidates will also be able to maintain a safety-minded and high accountability work culture while working with their direct supervisors and other employees while maintaining a positive and respectful work environment. Successful candidates must pass a medical/fitness exam, as conditions of employment. ANY MISREPRESENTATION OF YOUR QUALIFICATIONS DURING THE APPLICATION PROCESS WILL RESULT IN THE IMMEDIATE DISQUALIFICATION OF YOUR CANDIDACY. #PPLMP

What you’ll do

The Estimating Coordinator will manage departmental processes, including proposal development, vendor engagement, and systems management to support the estimating lifecycle. They will also coordinate information flow between internal teams, suppliers, and subcontractors while providing technical support for bids and project turnover.

Requirements

The ideal candidate possesses strong organizational, analytical, and communication skills with an aptitude for systems and document management. While not required, experience in construction estimating, civil projects, or quantity take-offs is considered an asset.

Benefits

• Comprehensive benefit package

Listed skills

• Project Coordination · Preferred
• Problem solving · Preferred
• Organization · Preferred
• Data analysis · Preferred
• Communication · Preferred
• Technical Support · Preferred
• Procurement · Preferred

Other relevant skills

Identified from the job description. Confirm important requirements above.

• Estimating
• Project coordination
• Document control
• Procurement
• Data analysis
• Quantity take-offs
• Proposal development
• Systems management
• Vendor engagement
• Technical support
• Civil construction
• Drawing interpretation
• Analytical skills
• Communication
• Organization
• Problem-solving
• Request For Quotation (RFQ)
• Reporting and Analysis
• Proposal Development
• Accountability
• Operational Analysis
• Document Control
• Quantity Take-Offs
• Paving
• Construction Estimating
• Operations Research
• Business Development
• Construction
• Business Analysis
• Information Systems
• Continuous Improvement Process
• System Administration
• Document Preparations
• Information Management
• Problem Solving
• Operations
• Project Coordination
• Subcontracting
• Writing
• Coordinating
• Drawing Interpretation
• Detail Oriented

Job areas

• Construction
• Administrative
• Engineering
• Management & Leadership
• Data & Analytics
• Estimating Coordinator
• Estimator
• Valuers and Loss Assessors
• Cost Estimators

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