Are you an organized, proactive, and versatile person who enjoys being at the heart of operations? Would you like to put your administrative and coordination skills to work in a recognized firm? This Administrative Assistant role offers the opportunity to play a central part in daily management and team support.

Tasks

• Answering phone calls and welcoming visitors.
• Managing the executive’s calendar and acting as the main point of contact for office administration.
• Supporting employees and ensuring guests’ comfort.
• Preparing the office for the next day (meeting rooms, kitchenette, supplies).
• Translating, reviewing, and proofreading various documents (legal documents, letters, presentations, emails).
• Coordinating orders and supporting internal event organization (trainings, presentations).
• Contributing to social media management.
• Handling file opening, closing, and organization.
• Preparing and reviewing correspondence, reports, and presentations.
• Assisting with other related tasks as needed.

Advantages

• Group insurance (100% covered by the employer).
• 5 sick days.
• 4 weeks of vacation (including 2 during the holiday season – office closed).
• Social club, team lunches, and group activities.
• Flexibility in work organization.
• Opportunities for professional development and continuing education.

Job requirements

• Excellent written and oral communication skills in French and English to communicate effectively with clients, partners, and colleagues on a daily basis.
• Proficiency in computer tools and Microsoft Office suite.
• Ease in establishing and maintaining business relationships.
• Experience in administration or secretarial work (legal environment is an asset).