Project Manager Assistant

Job summary

The Project Manager Assistant will coordinate project activities, manage documentation, and serve as a primary point of contact for clients and stakeholders. They will also assist with administrative tasks such as answering calls, processing invoices, and preparing estimates.

Job details

Who We Are ServiceMaster of the Fraser Valley is a restoration company that started in Abbotsford in 2002 and since has opened offices in Langley and soon Chilliwack. Our people are the core of our business, and we are looking for someone who is people centered at heart and enjoys variety in their day to day. At ServiceMaster we like to have fun and laughter is often heard in the air. We carry that positive attitude with us even as we are running out the door to assist people 24/7 with emergency losses at their homes and businesses (such as fires and floods). We believe success is achieved by putting our 3 Core Values into practice: Can Do Attitude Get It Done Right Win as a Team What We Offer Competitive Wages Excellent Health and Dental Benefit Plan RRSP and Profit-Sharing Program Career Advancement Opportunities Tuition Reimbursement Casual Dress Code On-Site Parking Employee Referral Program What You Will Do Monitor incoming emails for yourself and your project manager(s). Assist reception with overflow by answering incoming calls, relaying messages, and accepting incoming jobs. Coordinate with project manager(s), insurers, building professionals, technicians and subtrades to ensure timely and efficient project execution. Assist with scheduling and organizing project activities to meet deadlines and client expectations. Serve as a main point of contact for clients, providing regular updates and addressing any concerns received. Maintain accurate project documentation, including physical files, scopes of work, estimates, invoices, and progress reports. Document project milestones and completion for invoicing and accurate reporting. Send work orders, as directed, to internal departments and external trades. Send requests for quotes to subtrades and compile received documents for PM to provide accurate estimates. What You Have Knowledge of the restoration industry is an asset Administrative assistant experience General knowledge of the insurance industry Computer savvy and knowledgeable in Microsoft Office Suite Minimum typing speed of 50 WPM Ability to multitask and have great attention to detail Able to work in a high pressure environment Ability to work in sensitive solutions Strong communication skills Team player

What you’ll do

The Project Manager Assistant will coordinate project activities, manage documentation, and serve as a primary point of contact for clients and stakeholders. They will also assist with administrative tasks such as answering calls, processing invoices, and preparing estimates.

Requirements

Candidates should have administrative experience, proficiency in Microsoft Office, and the ability to type at least 50 WPM. Strong communication skills and the ability to work effectively in a high-pressure environment are essential.

Benefits

• Health insurance
• Dental benefit plan
• RRSP
• Profit-sharing program
• Career advancement opportunities
• Tuition reimbursement
• Casual dress code
• On-site parking
• Employee referral program

Listed skills

• Time management · Preferred
• Project Coordination · Preferred
• Customer service · Preferred
• Administrative Support · Preferred
• Attention to detail · Preferred
• Documentation · Preferred
• Multitasking · Preferred
• Data entry · Preferred
• Communication Skills · Preferred
• scheduling · Preferred
• Microsoft Office Suite · Preferred
• invoicing · Preferred

Other relevant skills

Identified from the job description. Confirm important requirements above.

• Administrative support
• Project coordination
• Customer service
• Microsoft Office Suite
• Data entry
• Scheduling
• Communication skills
• Multitasking
• Attention to detail
• Time management
• Documentation
• Invoicing
• Restoration industry knowledge
• Insurance industry knowledge
• Request For Quotation (RFQ)
• Project Documentation
• Insurance Industry
• Ability To Meet Deadlines
• Project Implementation
• Positivity
• Communication
• Project Management
• Microsoft Office
• Typing
• Progress Reporting
• Detail Oriented

Job areas

• Administrative
• Construction
• Customer Service & Support
• Management & Leadership
• Assistant Project Manager
• Management and Organization Analysts
• Project Management Specialists

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