Technical Secretary

Job summary

Coordinate seminars, meetings, appointments, contracts, training, and the flow of information while supporting daily operations. Maintain records, prepare reports and correspondence, handle inquiries, provide customer support, and operate CNC machines.

Job details

Overview Languages English Education Secondary (high) school graduation certificate Experience 1 year to less than 2 years On site Work must be completed at the physical location. There is no option to work remotely. Responsibilities Tasks Arrange and co-ordinate seminars, conferences, etc. Coordinate the flow of information within the team Direct and control daily operations Evaluate daily operations Open and distribute mail and other materials Plan and organize daily operations Record and prepare minutes of meetings, seminars and conferences Schedule and confirm appointments Manage contracts Manage training and development strategies Answer telephone and relay telephone calls and messages Answer electronic enquiries Compile data, statistics and other information Oversee the preparation of reports Set up and maintain manual and computerized information filing systems Type and proofread correspondence, forms and other documents Perform data entry Provide customer service Consult with clients after sale to provide ongoing support Use computer numerical control (CNC) machines Experience and specialization Computer and technology knowledge MS Excel MS Outlook MS PowerPoint MS Windows MS Word Enterprise resource planning (ERP) software SharePoint MS Office Electronic mail Technical terminology Engineering Area of specialization Correspondence Reports and records Invoices Charts, tables, graphs and diagrams Project management Machining Additional information Work conditions and physical capabilities Ability to work independently Fast-paced environment Work under pressure Tight deadlines Attention to detail Large workload Work with minimal supervision Personal suitability Ability to multitask Excellent oral communication Excellent written communication Flexibility Judgement Organized Team player Accurate Client focus Reliability Time management Adaptability Accountability Dependability Due diligence Quick learner Benefits Health benefits Dental plan Disability benefits Health care plan Paramedical services coverage Vision care benefits Financial benefits Group insurance benefits Life insurance Other Benefits Free parking available Paid time off (volunteering or personal days) Parking available

What you’ll do

Coordinate seminars, meetings, appointments, contracts, training, and the flow of information while supporting daily operations. Maintain records, prepare reports and correspondence, handle inquiries, provide customer support, and operate CNC machines.

Requirements

Requires a high school graduation certificate and 1 to less than 2 years of experience. Candidates should be proficient with Microsoft Office, ERP software, and SharePoint, and demonstrate strong communication, organization, accuracy, multitasking, and time-management skills.

Benefits

• Dental Plan
• Disability Benefits
• Health Care Plan
• Paramedical Services Coverage
• Vision Care Benefits
• Group Insurance Benefits
• Life Insurance
• Free Parking
• Paid Time Off

Listed skills

• Appointment Scheduling · Preferred
• Customer service · Preferred
• report preparation · Preferred
• Data entry · Preferred
• Microsoft Office · Preferred
• SharePoint · Preferred

Other relevant skills

Identified from the job description. Confirm important requirements above.

• Seminar And Conference Coordination
• Information Coordination
• Daily Operations Management
• Meeting Minutes
• Appointment Scheduling
• Contract Management
• Training And Development
• Customer Service
• Report Preparation
• Records Management
• Data Entry
• Microsoft Office
• Enterprise Resource Planning Software
• SharePoint
• Engineering Terminology
• Computer Numerical Control Machines

Job areas

• Administrative
• Manufacturing
• Customer Service & Support
• Management & Leadership
• Engineering