Human Resources Administrator

Job summary

Maintain confidential employee records and administer employee lifecycle transactions, recruitment, onboarding, benefits, pension, and payroll documentation. Prepare HR reports and administrative materials, coordinate meetings and training, support audits and HR projects, and improve administrative processes.

Job details

The Human Resources Administrator provides comprehensive administrative and operational support across the employee lifecycle, ensuring accurate, timely and confidential administration of employee information and HR processes. Serving as a key point of contact for employees, managers and external stakeholders, this role combines strong attention to detail and effective coordination to deliver a responsive, positive employee experience. Major Responsibilities: 1. Maintain accurate and confidential employee records within the HRIS and employee files, ensuring data integrity and compliance with organizational and legislative requirements. 2. Process employee lifecycle transactions including hires, transfers, promotions, leaves of absence, return to work and terminations and prepare related employment documentation and correspondence on a timely basis. 3. Coordinate document retention and records management in accordance with departmental processes and legislative requirements and support audits by maintaining accurate documentation. 4. Prepare HR statistics, organizational charts, meeting minutes and other administrative documentation and coordinate meetings, training sessions and related presentations. 5. Coordinate recruitment administration, including posting positions, scheduling interviews, preparing interview materials and maintaining applicant tracking records. 6. Prepare employment offers and onboarding documentation and coordinate pre-employment requirements. 7. Facilitate onboarding and orientation activities for new, student and temporary employees and follow-up to ensure a positive experience. 8. Administer employee benefits, pension and payroll related documentation, including enrolments, changes and terminations, liaising with providers to resolve routine inquiries. 9. Prepare HR reports and workforce metrics and identify opportunities to improve administrative processes and workflows. 10. Support HR projects, policy updates and process improvement initiatives. Education, Certification and Other Qualifications Required Skills and Abilities: • Advanced verbal and written communication skills • Advanced attention to detail and accuracy • Intermediate proficiency with MS Office & SharePoint • Intermediate organizational skills with the ability to manage multiple priorities • Ability to manage confidential information with professionalism and discretion Knowledge: • Intermediate knowledge of PeopleSoft or other HRIS platforms • Basic knowledge of Human Resource principles and practices • Basic knowledge of the Employment Standards Act, 2000 and Accessibility for Ontarians with Disabilities Act requirements • Basic knowledge of Occupational Health and Safety requirements as it relates to individuals, the organization and operational requirements. Experience: • Undergraduate diploma/degree in Human Resources, Business Administration or related discipline • Post Graduate Certificate in Human Resource Management preferred • 1 year working in an office environment, previous experience in HR preferred • Class G drivers’ licence

What you’ll do

Maintain confidential employee records and administer employee lifecycle transactions, recruitment, onboarding, benefits, pension, and payroll documentation. Prepare HR reports and administrative materials, coordinate meetings and training, support audits and HR projects, and improve administrative processes.

Requirements

A diploma or degree in Human Resources, Business Administration, or a related discipline is required; a postgraduate certificate in Human Resource Management is preferred. The role calls for one year of office experience, preferably in HR, a Class G driver's licence, proficiency with MS Office and SharePoint, HRIS knowledge, and basic knowledge of relevant employment, accessibility, and occupational health and safety requirements.

Listed skills

• Organization · Preferred
• Attention to detail · Preferred
• SharePoint · Preferred
• Accuracy · Preferred
• Microsoft Office · Preferred
• Process Improvement · Preferred
• Onboarding · Preferred

Other relevant skills

Identified from the job description. Confirm important requirements above.

• Verbal And Written Communication
• Attention To Detail
• Accuracy
• Microsoft Office
• SharePoint
• Organization
• Confidentiality
• Human Resources Information Systems
• Employee Records Management
• Recruitment Coordination
• Onboarding
• Benefits Administration
• Payroll Documentation
• HR Reporting
• Process Improvement
• Employment Standards Compliance

Job areas

• Human Resources
• Administrative

More jobs from Utilities Kingston