Facilities Project Coordinator

Job summary

The Facilities Project Coordinator manages the design, construction, and maintenance of capital projects while assisting with asset management tasks. They are responsible for preparing cost estimates, overseeing consultant work, and ensuring project compliance with lease agreements and administrative requirements.

Job details

Detailed Job Description Where your career meets Canada’s future At the Vancouver Fraser Port Authority, the work we do matters. Every day, our people help connect Canada to global markets, strengthen supply chains, support sustainable growth, and shape the future of Canada’s largest port. If you're looking for purposeful work where your contributions make a difference, you'll find it here - supported by a team that is collaborative, innovative, and committed to excellence. Why join us At The Port Authority, We’re Committed To Delivering An Employee Experience That Is As Rewarding As The Work Itself. We Offer Meaningful work that contributes to Canada’s trade and economic prosperity Opportunities for learning, development, and career growth A collaborative and inclusive workplace culture Competitive compensation and comprehensive benefits Flexible programs that support employee wellbeing and work-life integration Join a team that embraces innovation and continuous learning while delivering technology solutions that support one of Canada’s most important trade hubs. Help build and maintain critical infrastructure that supports Canada’s trade gateway, working alongside industry-leading professionals on projects with a lasting impact on communities, the economy, and environmental protection. Build a career with purpose If you’re looking for work that is meaningful, challenging, and connected to something bigger, we’d love to hear from you. Join us and discover how your career can help shape Canada’s future. The Facilities Project Coordinator is responsible for coordinating and administering the design and construction of capital works and maintenance projects, as directed. This position also assists with work related to asset management. What Success Looks Like Prepare cost estimates and submissions for program and contract approvals. Prepare tender packages and coordinate tender calls; review and evaluate bids. Prepare requests for proposals; participate in selection of consultants. Coordinate and administer facility construction activities: Inspect and record construction activities and progress. Prepare and/or check progress claims. Prepare and recommend approval of change orders and contract extensions. Approve on-site construction changes. Oversee, liaise, instruct and approve all phases of consulting work. Prepare project cost and progress reports. Liaise with tenants and stakeholders to ensure coordination of projects; facilitate communication among task groups by interacting with management and with project teams to ensure successful completion of project work. Coordinate project close-out data and coordinate with Asset Management Team to select relevant data for input to VFPA’s Computerized Maintenance Management System (IAMS) Assist the Manager, to oversee the project plan to ensure projects are executed, monitored, and controlled effectively. Provide support and expertise to department projects as directed. Maintain constructive relationships with tenants and stakeholders, and with project design and construction teams. Organize and/or carry out asset inspections and assessments. Report on inspection/assessment results and recommend follow-up actions. Work with Asset Management Team to ensure recording of appropriate data, including scheduling of recommended follow-up actions. Review tenant project plans to identify possible impacts on the facility and other scheduled projects. Ensure compliance with lease agreements and administrative requirements. Identify, evaluate, recommend, and implement process improvements to enhance efficiencies. Perform other assigned duties as required. What You Bring Must have a two-year full-time technical diploma from a recognized educational institution along with a minimum of 3 years of related experience in capital and maintenance project administration and coordination, and asset management. Including project planning, design, construction supervision and contract administration. A PMP designation and facility experience is considered an asset. Must have excellent computer skills including databases, MS Word, Excel and PowerPoint. Must be a team player with excellent interpersonal and communication skills and the ability to work effectively and positively with all contacts, internally and externally. Must be able to work independently, accurately and on own initiative to maintain work output with minimum supervision. Must be a highly organized and detail-oriented individual who can manage competing priorities. Must have excellent command of the English language, both oral and written. What We Offer Market-competitive base salaries and variable incentive plan Generous and inclusive benefits offering including retirement benefits plan Flexible remote work program Earned time off program Paid vacation and personal care leave Learning, development, and advancement opportunities Onsite gym with towel service in a national landmark in the heart of Vancouver’s waterfront Friendly, unique, and respectful workplace Salary: The starting rate for this position is $60.13 per hour, with scheduled wage progression in accordance with the International Longshore and Warehouse Union (ILWU) Local 517 collective agreement. Based on a 40-hour work week. Location: Vancouver, Canada Job type: Bargaining Unit, Full-Time, Permanent, In-office Working environment: Normal office conditions with regular exposure to noise and adverse weather conditions for outdoor work. MARINE TRANSPORTATION SECURITY CLEARANCE The incumbent must obtain and maintain a valid Marine Transportation Security Clearance as this position is required to access restricted areas/information as defined by the Marine Transportation Security Regulations. At the Vancouver Fraser Port Authority, we are dedicated to employment equity and a workplace reflective of the diversity of our port community. We believe our strength comes from the diverse perspectives, experiences, and backgrounds of our people. We welcome applications from all qualified candidates, including Indigenous Peoples, women, persons with disabilities, racialized individuals, members of the 2SLGBTQIA+ community, and other equity-deserving groups. Reasonable accommodation can be provided in the selection process and while working with the port authority. If you require assistance with applying to our openings or are seeking accommodations to apply in an alternative format, please contact us through a confidential, secure inbox at accessibility@portvancouver.com. We are committed to supporting your needs and will do our best to provide the necessary assistance. We recognize and acknowledge that we are located on the traditional, ancestral, and unceded territories of the xʷməθkʷəy̓əm (Musqueam), Sḵwx̱wú7mesh (Squamish), and səlilwətaɬ (Tsleil-Waututh) Nations. To learn more about our First Nation relations and commitment to reconciliation, please visit our website.

What you’ll do

The Facilities Project Coordinator manages the design, construction, and maintenance of capital projects while assisting with asset management tasks. They are responsible for preparing cost estimates, overseeing consultant work, and ensuring project compliance with lease agreements and administrative requirements.

Requirements

Candidates must possess a two-year full-time technical diploma and at least three years of related experience in project administration and asset management. Proficiency in MS Office and strong organizational and communication skills are required, along with the ability to obtain a Marine Transportation Security Clearance.

Benefits

• Retirement benefits plan • Flexible remote work program • Earned time off program • Paid vacation • Personal care leave • Learning and development opportunities • Onsite gym • Comprehensive benefits

Listed skills

• Project Coordination · Preferred
• Asset Management · Preferred
• interpersonal skills · Preferred
• Detail-oriented · Preferred
• Microsoft Excel · Preferred
• Communication Skills · Preferred

Other relevant skills

Identified from the job description. Confirm important requirements above.

• Project coordination
• Capital works
• Maintenance project administration
• Asset management
• Cost estimation
• Tender management
• Contract administration
• Construction supervision
• Database management
• MS Word
• Excel
• PowerPoint
• Communication skills
• Interpersonal skills
• Detail-oriented
• Project planning

Job areas

• Construction
• Management & Leadership
• Logistics
• Transportation
• Government & Public Sector