Project Coordinator/ Junior Project Manager

Mulgrave, NS
Hybrid
Posted Oct 14, 2026
1 position

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Employment type: Full-time
Experience level: Mid-level · 2+ years
Posting language: English
Working hours: 40 hours per week
Office presence: 3 days per week
Seniority: Entry level

Job summary

Coordinate day-to-day Lookout implementation activities across VMCH business teams, Technology, The Lookout Way, and other delivery partners, including testing, training, data migration, integrations, and go-live preparation. Maintain project plans and governance records, track progress and follow up on actions, escalate blockers, and provide concise status updates.

Job details

Mulgrave, VIC, Australia, 3170 Full time View favourites Project Coordinator/ Junior Project Manager Six-month full-time fixed-term opportunity supporting VMCH's Lookout Implementation Hands-on Lookout/ The Lookout Way experience is essential Mulgrave location - minimum three days per week in the office. The position Working closely with the Senior Program Manager, you’ll keep project activities organised and on track, coordinating activities across VMCH business teams, Technology, The Lookout Way and other delivery partners. This is a hands-on role where your previous Lookout / The Lookout Way experience will help support the successful day-to-day delivery of the implementation. VMCH. Flourishing communities, vibrant careers. At VMCH, the future is bright and rewarding. With us, you’ll combine your strategic thinking abilities with a hands-on, outcomes focused approach. Navigating and thriving in a multi-faceted environment and building relationships that deliver real community impact. The Responsibilities Maintain project plans, milestones, RAID logs, actions, decisions and project documentation Coordinate UAT, training, data migration, integrations, business readiness and go-live preparation Coordinate meetings, workshops and activities across VMCH business, Technology and vendor teams Track testing progress, defects, retesting, sign-off activities and training completion Follow up actions and commitments, escalating delays or blockers to the Senior Program Manager Prepare concise project status updates and governance inputs Build positive stakeholder relationships and turn discussions into clear actions, owners and dates. What’s Required Hands-on Lookout implementation experience or experience working with The Lookout Way platform is essential Project coordination or junior project management experience within a technology or business transformation project Experience coordinating UAT, training and business-readiness activities Strong project coordination, stakeholder management, organisation, follow-up and time-management skills Experience maintaining project plans, actions, risks, issues, decisions and status reporting Clear communication and confidence working across business, Technology and vendor stakeholders Confidence using Microsoft 365 or similar project tools Strong interpersonal and influencing skills. What’s Possible Rewarding work, within a supportive environment Professional development and career progression opportunities Competitive salary + salary packaging (with potential for increased take-home pay) Flexible, family friendly work culture Wellbeing initiatives and paid parental leave Employee assistance program (EAP) for you and close family members Enjoy access to Fitness Passport, helping you and your family stay active with heavily discounted access to hundreds of fitness and recreation venues Discounts on private health insurance, school holiday programs, car hire and much more! Open a high-interest savings account via our banking partner Join a place where diversity and inclusion lives, breathes and thrives. More About Us At VMCH, we believe people should be seen and valued for who they are, not defined by the services they receive. For more than a century, we have been part of Victorian communities, supporting people to live with purpose and connection. Led by our Catholic tradition, we recognise the inherent dignity and humanity of every person, their individuality, relationships, experiences and the contribution they make throughout their lives. Across aged care, care at home, disability services, retirement living, specialist education and affordable housing, our role is to help people make their own choices, remain in control of their lives and stay connected to the people, places and communities that matter most to them. Guided by our values of Love, Joy, Courage and Hospitality, more than 4,000 staff and volunteers support over 15,000 people across Victoria. Together, we create places of belonging where people are respected, included and empowered to live life on their own terms. Please note successful applicants to this position will be required to provide evidence of relevant work permits or Australian residency, and the necessary screening checks. Kindly note we do not accept unsolicited resumes, emails and phone calls from Recruitment Agencies. If you meet the above criteria and are passionate about making a positive difference in people’s lives, we would love to hear from you. For the latest VMCH roles, also visit https://careers.vmch.com.au/jobs/search

What you’ll do

Requirements

Hands-on experience implementing Lookout or working with The Lookout Way platform is essential, along with project coordination or junior project management experience in a technology or business transformation project. Candidates should have experience coordinating UAT, training, and business readiness, and demonstrate strong organisation, stakeholder management, communication, follow-up, and Microsoft 365 or similar project-tool skills.