Proposal Coordinator (RFQ)

Toronto, ON
On-site
Posted Oct 8, 2026
1 position

$80,000–$100,000 / year

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Employment type: Full-time
Experience level: Mid-level · 2+ years
Minimum education: College diploma
Posting language: English
Working hours: 40 hours per week
Seniority: Associate
Application method: Direct apply is available

Job summary

Coordinate the development and delivery of RFQ and RFP submissions, including schedules, compliance requirements, contributor input, proposal content, and document production. Ensure submissions are polished, responsive to owner requirements, properly controlled, and delivered on time in the required format.

Job details

Company Description Webuild is an international construction company of civil engineering pioneers who have been at the forefront of the construction business for 120 years. With over 92,000 employees worldwide representing more than 125 nationalities, we are a global player with Italian roots, specializing in complex infrastructure—innovative and sustainable works that improve lives. Over the past century, we’ve built some of the world's most iconic infrastructure projects. At Webuild, our DNA is rooted in Excellence, Integrity, Respect, Trust, and Sustainable Innovation. Guided by these values, our mission is to protect the planet, care for our people, inspire progress, share prosperity, and spark partnerships. Together, we’re building a better future—responsibly, inclusively, and with purpose. About the Job The Proposal Coordinator manages the development, organization and delivery of RFQ (prequalification) and RFP submissions. The role keeps the bid on schedule and compliant, coordinates contributors across Webuild and consortium partners, and makes sure the final submission is clear, polished and fully responsive to the owner's requirements. What You Will Be Doing? Review RFQ/RFP documents and build compliance matrices, submission requirement checklists and response outlines Develop and manage the proposal schedule, internal deadlines and review cycles (e.g. pink, red and gold team reviews) Coordinate input from technical, commercial, legal, HR and partner contributors Collect and tailor corporate qualifications: project references, key personnel resumes, financial information, safety statistics and certifications Draft, edit and standardize proposal content to ensure a consistent voice and quality Coordinate graphics, formatting and desktop publishing with designers Manage the proposal document library, version control and secure data room access Track addenda, owner clarifications and questions submitted to the owner Manage final production and submission, whether electronic or hard copy, making sure all forms, signatures and deadlines are met Maintain a library of reusable content for future bids What We Are Looking For? Degree or diploma in Communications, Business, Engineering or related field 3+ years of proposal coordination experience, ideally in construction, engineering or infrastructure Understanding of public-sector procurement processes (RFQ/RFP), especially Infrastructure Ontario and Metrolinx Excellent writing, editing and organizational skills, with strong attention to detail Advanced skills in Microsoft Word, Excel, PowerPoint and Adobe InDesign/Acrobat APMP certification is an asset Compensation: Successful candidates chosen for this position can expect to earn between $80,000-$100,000. The exact salary you will earn within this range is dependent on the specific project to which you are assigned. Why Choose Webuild? - Competitive compensation & retirement savings – We offer a strong compensation package with an RRSP matching program (currently up to 4% for permanent employees). - Iconic projects – Be part of major linear infrastructure projects that shape Canada’s future. - Day-one coverage – Comprehensive group benefits start on your first day (for permanent roles working 20+ hours per week). - Wellbeing support – Access to our Employee and Family Assistance Program whenever you need it. - Work-life balance – We actively encourage a healthy balance between work and personal life. - Time to recharge – Vacation entitlement: 3–5 weeks annually, based on experience and in accordance with company policy and applicable employment standards. - Grow with us – Tailored training and development opportunities to advance your career. - Extra perks – Enjoy discounts like 20% off at GoodLife Fitness (currently available to Ontario employees through our group benefits provider, subject to change). At Webuild, we believe diverse perspectives drive innovation, strengthen teams, and lead to better outcomes. We welcome applicants of all backgrounds, including but not limited to women, visible minorities, Indigenous Peoples, persons with disabilities, and members of the LGBTQ2S+ community. If you require accommodation during the recruitment process, please let us know.

What you’ll do

Requirements

A degree or diploma in Communications, Business, Engineering, or a related field and at least three years of proposal coordination experience are sought, ideally in construction, engineering, or infrastructure. Candidates should understand public-sector RFQ/RFP procurement, have strong writing, editing, and organizational skills, and be proficient with Microsoft Office and Adobe InDesign or Acrobat; APMP certification is an asset.