Technical & Administrative Assistant - NETE

Job summary

Provide comprehensive technical and administrative support to the naval Combat and Control Systems section, including document processing and project tracking. Coordinate human resources tasks, security clearances, and travel arrangements for the team.

Job details

Technical & Administrative Assistant - NETE Weir Canada, Inc. Dartmouth, NS, Canada Permanent Full-time, Onsite/Remote work [CCS26-32] About the role Weir Marine Engineering is currently looking for a Technical & Administrative Assistant for the naval Combat and Control Systems (CCS) section. This permanent position based in Dartmouth (NS) consists of providing technical and administrative support to the section and particularly to the Canadian Surface Combatant (CSC) project support team. What we do at Weir Since 1953, Weir has operated and managed the Naval Engineering Test Establishment (NETE), a Department of National Defence (DND) facility located in LaSalle, with operations in Halifax, Lévis, Victoria, and Ottawa-Gatineau. More than 460 Weir employees currently support the Royal Canadian Navy and DND by providing specialized testing and evaluation services across a wide range of technical disciplines. This strong foundation in engineering excellence, innovation, and mission-critical support reflects Weir’s broader commitment to solving complex challenges across industries worldwide. Today, Weir is a global leader in mining technology, helping customers extract the resources the world needs more efficiently and sustainably. As the world transitions to renewable energy, Weir works alongside mining companies to move less rock, use less energy, conserve water, and reduce waste, driving smarter, more sustainable mining practices for the future. Learn more about us: http://www.global.weir/services/marine-engineering/ What you’ll do Administrative: Support to technical personnel and leaders, maintaining various tracking spreadsheets for project activities; Proofreading, formatting and processing of technical deliverables; Assisting with the drafting of standard operating procedures and process mapping; Attend technical or administrative meetings to produce records of discussion, identifying and tracking progress of action items. Possibly assist leaders with project management activities such as monitoring, progress report and changes. Human Resources: Coordinate hiring interviews and on-boarding requirements with local authorities, report progress to leaders; Maintain organization charts and track staff training activities. Security: Assist the Security Officer for personnel clearance process, access to controlled goods, and visit clearance requests to external facilities; Assist with provision of building pass and network access. Travel: Coordinate travel process including generating cost estimates, review and process travel requests, track approval process, make travel arrangements and review expense claims. Safety First: Demonstrate 100% commitment to our zero harm behaviors in support of our drive towards developing a world class safety culture. What you’ll bring Mandatory: obtention a Government of Canada security clearance, which requires Canadian citizenship and continuous residence in Canada over the last 10 years as a minimum. Mandatory: Vocational high school or college level diploma with specialization in either Administrative Assistant or Office Administration, combined with 3+ year’s related experience. Mandatory: Ability to effectively communicate formally via email and telecommunications (phone and video conferencing) with client and team, proficient in technical writing and with office computer tools. Desirable: Experience working in the defense industry and with security protocols is a desired asset. Desirable: Ability to manage technical library and generate technical documents is a desired asset. Why join Weir? We live our values—we think safety first, do the right thing, respect each other, aim high and delight our customers. We encourage our people to lead by example and celebrate our successes. We’re passionate about our purpose—to help deliver the natural resources that are essential to create a better future for the world. We do this by combining our deep customer insights, world class engineering, materials science expertise and intelligent automation to deliver innovative end-to-end solutions incorporating our signature technologies. We believe your voice matters and your ideas make a difference. We’re working hard to nurture a diverse culture where our people feel like they belong and can do the best work of their lives. You can help shape our unique culture through our inclusion networks and safety initiatives. Benefits · Competitive pay · Career development and learning support · Regional and team-specific benefits · Sharebuilder scheme · Wellness support for you and your family Weir is committed to an inclusive and diverse workplace. We are an equal opportunity employer and do not discriminate on the basis of race, national origin, gender, gender identity, sexual orientation, veteran status, disability, age, or any other legally protected status. [CCS26-32] #minerals (division) #LI-AB1 (Recruiter personal #)

What you’ll do

Provide comprehensive technical and administrative support to the naval Combat and Control Systems section, including document processing and project tracking. Coordinate human resources tasks, security clearances, and travel arrangements for the team.

Requirements

Requires a vocational high school or college diploma in Administrative or Office Administration with at least 3 years of related experience. Candidates must be Canadian citizens capable of obtaining a Government of Canada security clearance.

Benefits

• Competitive pay
• Career development and learning support
• Regional and team-specific benefits
• Sharebuilder scheme
• Wellness support

Listed skills

• Administrative Support · Preferred
• Communication · Preferred
• Process Mapping · Preferred

Other relevant skills

Identified from the job description. Confirm important requirements above.

• Administrative support
• Technical writing
• Proofreading
• Process mapping
• Project management support
• Hiring coordination
• Security clearance processing
• Travel coordination
• Expense claims
• Office computer tools
• Communication
• Data tracking
• Administrative Support
• Materials Science
• Office Administration
• Intelligent Automation
• Process Mapping
• Access Network
• Telecommunications
• Spreadsheets
• Control Systems
• Standard Operating Procedure
• Innovation
• Learning Support
• Marine Engineering
• Project Management
• Operations
• Organizational Charts
• Safety Culture
• Technical Writing
• Travel Arrangements
• Video Conferencing
• Security Clearance

Job areas

• Administrative
• Engineering
• Security & Safety
• Human Resources
• Government & Public Sector
• Technical Administrative Assistant
• Office / Administrative Assistant (General)
• Administrative and Executive Secretaries
• Secretaries and Administrative Assistants, Except Legal, Medical, and Executive

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