Intermediate Contract Administrator

Job summary

The Intermediate Contract Administrator manages construction-phase documentation, including RFIs, change orders, and shop drawings. They also conduct site reviews and facilitate communication between contractors, consultants, and clients to ensure project compliance.

Job details

Introduction At Zeidler Architecture, we believe that design has the power to shape experiences and transform communities. As a leading Canadian architectural practice with a legacy spanning over 70 years, we are known for delivering thoughtful, innovative, and enduring design solutions across sectors and geographies. Rooted in a deep commitment to collaboration, design excellence, and sustainability, Zeidler brings together a diverse team of professionals united by a shared purpose: to create impactful architecture that connects people and elevates the built environment. We are currently seeking an Intermediate Contract Administrator to join the Calgary Team. The ideal candidate brings strong contract administration experience, effective field coordination and consultant communication skills, and a solid understanding of construction-phase project delivery. Job Summary The Intermediate Contract Administrator contributes to project success during the construction phase by managing documentation, field coordination, and consultant communication. This role brings a solid understanding of project workflows and ensures efficient and effective contract administration in alignment with Zeidler’s delivery standards. Key Responsibilities Design + Documentation Produce and distribute supplemental documentation including RFIs and change orders. Final review of shop drawings and preparation of site-related documentation. Maintain project documentation in accordance with filing systems and QA/QC standards. Project Support + Coordination Conduct site reviews and field observations. Liaise with contractors, consultants, and clients to support issue resolution. Communicate construction updates to project leadership. Ensure construction activities comply with office Project Delivery systems. Ensure all work aligns with the firm’s Project Delivery standards, including proper use of filing systems, adherence to architectural procedures, and compliance with drawing and documentation protocols Team + Culture Promote team alignment and internal communication during project delivery. Uphold health and safety policies. Participate in a collaborative, adaptable, in-office and site-based work culture. This position requires 100% in-office and/or site presence to support in-person collaboration, real-time mentorship, and effective cross-functional alignment across teams and disciplines. Qualifications Degree or diploma in Architecture or Architectural Technology, or equivalent experience. 5–9 years of relevant construction administration or construction management experience. Strong knowledge of building codes, CA forms, and field review protocols. Strong leadership and organizational skills with multi-project management ability. Willingness to travel for site reviews; valid driver’s license required. Familiarity with green building initiatives is considered an asset. Why Join Us? At Zeidler, you’ll be part of a nationally respected architectural practice with deep Canadian roots and a legacy of award-winning work across sectors—from civic landmarks and community spaces to advanced research and workplace environments. We foster a collaborative, inclusive studio culture that values creativity, accountability, and design integrity. With studios in Toronto, Calgary, and Vancouver, we offer the opportunity to work on projects across the country and beyond, supported by teams who are passionate about architecture’s potential to make a positive impact. Here’s what you can expect as part of our team: A respectful, supportive, and engaging in-office environment Opportunities for mentorship, leadership, and professional growth at all levels A strong commitment to sustainability and continuous learning Competitive compensation with an annual profit share Comprehensive benefits, including extended health and dental, EFAP, wellness spending, and professional membership reimbursement PATO Days (additional time off around long weekends and holiday closures) Wellness initiatives, training programs, and social events that strengthen our studio culture If you're a motivated and inspired individual who thrives in a fast-paced, design-driven environment and is excited to grow within a collaborative team, we’d love to hear from you. Zeidler is committed to equal opportunity for all employees and applicants, and we stand by our principles for a diverse, equitable and inclusive workplace. Disclaimer: Zeidler Architecture does not make offers outside of its official hiring process, or engage with third-party recruiters, or use AI to analyze resumes, applications, or interview. All decisions are made by our hiring team. For information on Zeidler's official recruitment process and how to avoid fraudulent offers, please review our Recruitment & Fraud Awareness notice here.

What you’ll do

The Intermediate Contract Administrator manages construction-phase documentation, including RFIs, change orders, and shop drawings. They also conduct site reviews and facilitate communication between contractors, consultants, and clients to ensure project compliance.

Requirements

Candidates must hold a degree or diploma in Architecture or Architectural Technology with 5–9 years of relevant experience. Strong knowledge of building codes, contract administration forms, and field review protocols is required.

Benefits

• Extended health and dental • EFAP • Wellness spending • Professional membership reimbursement • PATO days • Annual profit share

Listed skills

• Leadership · Preferred

Other relevant skills

Identified from the job description. Confirm important requirements above.

• Contract administration
• Field coordination
• Consultant communication
• Construction-phase project delivery
• Shop drawings review
• RFI management
• Change orders
• Site reviews
• Building codes
• Project documentation
• Multi-project management
• Leadership
• Organizational skills
• QA/QC standards

Job areas

• Construction
• Art & Design
• Administrative
• Consulting
• Environmental & Sustainability