Executive Assistant

Job summary

Provide high-level administrative support to senior leadership by managing calendars, coordinating meetings and travel, preparing agendas and minutes, and handling expense reports and approvals. Manage communications, records, presentations, and office logistics; liaise with stakeholders, protect sensitive information, and help streamline executive workflows and priorities.

Job details

Company Description Zycore Pharma Inc. is a Canadian pharmaceutical solutions company that specializes in sourcing and distributing high-quality active pharmaceutical ingredients (APIs), excipients, intermediates, and analytical reagents. The company connects pharmaceutical manufacturers, research laboratories, and healthcare innovators with reliable global supply partners. Zycore Pharma maintains a strong focus on quality, regulatory compliance, and supply chain integrity to support successful pharmaceutical development. Through rigorous supplier qualification and quality-driven operations, the company builds trusted partnerships. A customer-centric approach helps partners achieve their manufacturing, research, and commercialization goals with confidence. Role Description The Executive Assistant is a full-time, on-site or hybrid role based in Montreal, QC, providing high-level administrative support to senior leadership. This position involves managing calendars, coordinating meetings, preparing agendas and minutes, and organizing travel and accommodations. The Executive Assistant will handle expense reports, track approvals, and support the preparation of presentations, reports, and correspondence. Day-to-day responsibilities include managing incoming communications, maintaining files and records, coordinating office logistics related to executive activities, and liaising with internal and external stakeholders. The role also includes handling sensitive information with discretion and helping streamline executive workflows and priorities. Qualifications Candidates should possess strong Executive Administrative Assistance and Executive Support skills, including calendar management, meeting coordination, and senior stakeholder support. Candidates should possess solid Administrative Assistance skills, such as document preparation, record keeping, and office organization. Candidates should possess experience with Expense Reports, including tracking, reconciliation, and adherence to company policies. Candidates should possess excellent Communication skills, both written and verbal, to interact effectively with internal teams and external partners. Relevant qualifications include proficiency with office productivity software and collaboration tools, strong organizational and time-management abilities, and attention to detail. Previous experience supporting executives in pharmaceutical, life sciences, or related industries is an asset, as is fluency in English; French language skills are considered an advantage. Post-secondary education in business administration, office management, or a related field, or equivalent work experience, is preferred.

What you’ll do

Provide high-level administrative support to senior leadership by managing calendars, coordinating meetings and travel, preparing agendas and minutes, and handling expense reports and approvals. Manage communications, records, presentations, and office logistics; liaise with stakeholders, protect sensitive information, and help streamline executive workflows and priorities.

Requirements

Candidates should have executive and administrative support experience, including calendar and meeting coordination, expense reporting, document preparation, and strong written and verbal communication. Proficiency with office productivity and collaboration tools, organizational ability, time management, and attention to detail are expected; relevant post-secondary education or equivalent experience is preferred, and pharmaceutical or life sciences experience and French skills are assets.

Listed skills

• Time management · Preferred
• document preparation · Preferred
• Attention to detail · Preferred
• record keeping · Preferred
• Communication · Preferred
• Stakeholder Management · Preferred

Other relevant skills

Identified from the job description. Confirm important requirements above.

• Executive Administrative Assistance
• Executive Support
• Calendar Management
• Meeting Coordination
• Administrative Assistance
• Expense Reporting
• Communication
• Document Preparation
• Record Keeping
• Office Organization
• Stakeholder Management
• Organizational Skills
• Time Management
• Attention to Detail
• Confidentiality
• Office Productivity Software

Job areas

• Administrative
• Management & Leadership
• Healthcare
• Manufacturing