Assistant Office Manager - 12812

Newmarket, ON
On-site
Posted Oct 15, 2026
1 position

$25–$27 / hour

Opens an external site

Employment type: Full-time, Temporary, Contract
Experience level: Entry, Junior · 0+ years
Posting language: English
Working hours: 40 hours per week

Job summary

Lead and support the front desk team, foster a positive and collaborative workplace, and help manage the clinic’s daily operations. Support team development and help ensure patients and families receive an exceptional experience.

Job details

The team at our clinic is looking for a passionate, hard-working Assistant Office Manager on a full-time contract basis. The ideal Assistant Office Manager for our team will be highly motivated to lead and support our front desk team, promote a positive and collaborative workplace, and ensure the smooth day-to-day operations of the clinic. This individual will lead by example, support team development, and help deliver an exceptional experience for every patient and family. We are a pediatric dental clinic dedicated to providing high-quality dental care in a welcoming, supportive, and child-friendly environment. Our team is passionate about helping children feel comfortable and confident during their dental visits while building positive, lasting relationships with the families we serve. 123Dentist is Canada’s largest majority dentist-owned network of dental practices, with almost 500 locations nationwide and nearly 8,000 employees. Providing a long-term career in a growing network located in multiple communities across the country, at all levels of the industry. WHAT WE ARE OFFERING: * Full-time position status * 1 year contract * Free parking available * Transit accessible * Monthly bonus after the 3 month probationary period * Opportunity for professional advancement * Team building activities * Mentorship and training from highly skilled, experienced dental professionals; a great opportunity to grow and excel * Collaborative team and environment to help you succeed as an Assistant Office Manager. Working at our clinic, you will experience a team-oriented environment as it is a massive part of who we are SCHEDULE: * 40 hours per week * Monday through Friday with some Saturday availability required * 1 year contract from first day of employment WHAT WE ARE LOOKING FOR: * 1 year of management experience in any field is required * 1 year of experience is preferred in dental office management or dental administration * Experience with dental practice management software such as Open Dental or Tracker is considered an asset * Highly proficient in MS Office (MS Excel and MS Outlook) * Strong written and communication skills when speaking with patients and dental providers * Strong knowledge of medical and dental terminology and processes * Experience maintaining a professional level of patient privacy * Demonstrated experience managing budgets, and other financial transactions * Demonstrated ability to communicate effectively with patients and families * Customer service mindset 123Dentist is an equal opportunity employer committed to diversity and inclusivity. The organization strives to build a workforce that reflects the communities it serves, including individuals with disabilities. Accommodations are available upon request throughout the recruitment process. Please inform our team if you need assistance at any stage We thank all candidates for their interest; however, only those selected for an interview will be contacted. Open role for an existing vacancy JOB ID: 12812

What you’ll do

Requirements

At least one year of management experience in any field is required, and one year of dental office management or administration experience is preferred. Candidates should be proficient in Microsoft Excel and Outlook, communicate effectively, understand medical and dental terminology and processes, maintain patient privacy, and have experience with budgets and financial transactions.