Administrative Assistant

Company Description 2591329 Ontario Inc. is a growing organization focused on providing reliable, professional services to its clients. The company values efficiency, accuracy, and strong communication in all aspects of its operations. Team members are encouraged to take initiative, support one another, and contribute to continuous process improvement. As the organization expands, it offers opportunities to build a long-term career path. The work environment emphasizes respect, collaboration, and accountability. Role Description This full-time remote Administrative Assistant role is responsible for providing day-to-day administrative support to ensure smooth business operations. Key tasks include managing calendars, scheduling meetings, organizing digital files, and preparing basic documents and reports. The role involves answering and directing phone calls, responding to email inquiries, and maintaining professional communication with internal and external stakeholders. The Administrative Assistant will support executives with administrative tasks, track deadlines, and help coordinate workflows across teams. This position requires consistent attention to detail, proactive problem-solving, and the ability to manage multiple priorities in a remote setting. Qualifications Strong Administrative Assistance and Clerical Skills, including scheduling, document preparation, and record maintenance. Effective Communication skills, both written and verbal, with professional Phone Etiquette for interacting with clients and colleagues. Experience in Executive Administrative Assistance or supporting senior leaders with confidential and time-sensitive tasks. Proficiency with common office software (e.g., email platforms, word processing, spreadsheets) and comfort working in a remote, digital environment. Excellent organizational skills, attention to detail, and the ability to manage multiple tasks and deadlines independently. Demonstrated reliability, discretion, and a commitment to maintaining confidentiality and professional standards. Previous experience in an administrative or office support role is preferred; post-secondary education in business or a related field is an asset.

Provide day-to-day administrative support including calendar management, scheduling meetings, and organizing digital files. Handle professional communications with stakeholders and support executives with time-sensitive tasks and workflow coordination.

Requires strong clerical skills, proficiency in office software, and experience supporting senior leaders in a remote setting. A post-secondary education in business or a related field is considered an asset.

• Time managementPreferred
• document preparationPreferred
• written communicationPreferred
• Problem solvingPreferred
• OrganizationPreferred
• Attention to detailPreferred
• schedulingPreferred

Identified from the job description. Confirm important requirements above.

• Administrative Assistance
• Clerical Skills
• Scheduling
• Document Preparation
• Record Maintenance
• Written Communication
• Verbal Communication
• Phone Etiquette
• Executive Support
• Office Software
• Organization
• Attention to Detail
• Problem Solving
• Time Management
• Confidentiality
• Digital Workflow Management

• Administrative
• Logistics
• Transportation

Minimum education

Bachelor’s degree

Minimum experience

0+ years

Apply by

Oct 5, 2026

Posting language

English

Working hours

40 hours per week

Location requirements

Country, Greater Toronto Area, Canada

Seniority

Entry level

Application method

Direct apply is available