Wholesale Operations Coordinator

Job summary

Coordinate wholesale product setup, retailer compliance, purchase orders, order confirmations, invoicing, shipping documents, and shipment tracking. Maintain order and product records and reports, coordinate with internal teams and retail partners, and proactively resolve discrepancies and deadline risks.

Job details

Wholesale Operations Coordinator Location: Toronto (Hybird) Type: Full-Time Salary Range: $55–$65K CAD, based on experience To apply, please send your resume to careers@shop437.com by October 7th at 11:59 PM. About 437 437 is a fast-growing womenswear brand recognized for elevated design, thoughtful fit, and a modern approach to apparel. As we continue expanding our wholesale business, we’re looking for a highly organized and proactive Wholesale Operations Coordinator to support operational execution across key retail partners. Position Overview You will coordinate the day-to-day administration of 437's wholesale orders, from product setup and purchase-order checks to shipment tracking and invoicing. Working with the wholesale, warehouse and finance teams, you will keep records accurate, track retailer deadlines and flag discrepancies early. This is a hands-on coordination role within a small team, ensuring products are set up correctly, orders move smoothly, and retailer requirements are met. The ideal candidate thrives in a fast-paced environment, enjoys building organized processes, and takes ownership of details that keep the business running. Working within a small, collaborative team, this person will manage core workflows while also adapting to new needs as the wholesale channel grows. Key Responsibilities Product Setup & Retailer Compliance Prepare and submit wholesale product upload sheets Maintain style number catalogues and product master data Create and manage NRF and GS1 codes Complete retailer product knowledge and onboarding forms Upload UPC and product data for partners (e.g., Revolve) Coordinate e-commerce imagery and product assets with the marketing team Review retailer vendor guidelines and flag requirements to internal teams Order Management & Fulfillment Support Review retailer purchase orders against agreed styles, colours, sizes, quantities, prices and delivery windows; flag discrepancies before issuing order confirmations Issue order confirmations Generate invoices and credit notes Prepare carton labels and packing lists Order physical and digital barcodes Reformat packing lists for upload into internal systems Track shipment quantities for internal review Maintain order discrepancy logs and coordinate resolutions with the warehouse Support sample shipments and photoshoot sample coordination Track retailer ship windows and cancellation dates, coordinate required labels and packing documents with the warehouse, and escalate delays or compliance risks before deadlines are missed. Tracking, Reporting & Systems Maintain wholesale order and product trackers Update weekly wholesale sales reports for leadership review Monitor order progress and flag issues proactively Cross-Functional Collaboration Work closely with operations, finance, logistics, sales, and marketing teams Support ad hoc operational tasks as wholesale continues to scale Experience Required 2-5 years of experience in retail, wholesale, or operations Apparel brand or large retailer experience is a strong asset Advanced Excel or Google Sheets skills Strong attention to detail and time management Proficiency with or willingness to adopt AI platforms Clear, professional communication skills Experience with Shopify an asset Experience with EDI an asset Experience with WMS platforms an asset What We’re Looking For Highly detail-oriented and process-driven Comfortable managing multiple timelines at once Self-sufficient and solution-oriented Strong communicator who works well across teams Interest in apparel, retail, and brand growth Nice To Have Experience with EDI Experience supporting B2B sales Apparel industry experience CRM experience To apply, please send your resume to careers@shop437.com by October 7th at 11:59 PM. APPLICATIONS SUBMITTED THROUGH LINKEDIN WILL NOT BE ACCEPTED.

What you’ll do

Coordinate wholesale product setup, retailer compliance, purchase orders, order confirmations, invoicing, shipping documents, and shipment tracking. Maintain order and product records and reports, coordinate with internal teams and retail partners, and proactively resolve discrepancies and deadline risks.

Requirements

Requires 2–5 years of experience in retail, wholesale, or operations, along with advanced Excel or Google Sheets skills, strong attention to detail, time management, and clear communication. Apparel or large-retailer experience is an asset; Shopify, EDI, and WMS experience are also beneficial.

Listed skills

• invoicing · Preferred
• Attention to detail · Preferred
• Time management · Preferred
• Shopify · Preferred

Other relevant skills

Identified from the job description. Confirm important requirements above.

• Wholesale Operations
• Order Management
• Product Data Management
• Retailer Compliance
• Purchase Order Review
• Invoicing
• Shipment Tracking
• Advanced Excel
• Google Sheets
• Attention To Detail
• Time Management
• Cross-Functional Communication
• Process Coordination
• Shopify
• EDI
• WMS Platforms

Job areas

• Retail
• Logistics
• Administrative
• Sales

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