Finance and Administration Support

Job summary

The role involves processing invoices, maintaining accurate financial records, and managing outgoing payments within the Accounts Payable function. It also includes supporting the finance team with month-end close, supplier inquiries, and general administrative tasks.

Job details

ACCIONA is a global company, leading in the development of regenerative infrastructure that creates a positive impact on society. Our workforce consists of more than 65,000 professionals, present in more than 40 countries across the five continents, all contributing in our mission to design a better planet. Are you a passionate individual who wants to make a difference, promote sustainable development, and find solutions to the biggest global challenges including climate change, overpopulation, and water scarcity? Come and join us in building the infrastructure our planet needs to achieve a sustainable future. We have successfully delivered large infrastructure projects across Canada since 2001. Our leadership and expertise span the entire value chain from research and development through construction, operation and maintenance of projects. Currently involved in some of Canada’s largest infrastructure projects, ACCIONA delivers solutions that contribute to the economic and social progress of the communities in which it operates. www.acciona.ca The Finance and Administrative Support role assists the day-to-day operations of the Accounts Payable function by processing invoices, maintaining accurate financial records, and assisting with supplier communications. This role focuses on ensuring timely and accurate processing of transactions while providing administrative support to the finance team and is responsible for managing outgoing payments, ensuring accuracy in financial records, and supporting overall accounting operations. Job Description Responsibilities Monitor shared AP email inbox, process invoices and statements and supporting documents. Prepare invoices and documentation for entry and approval within the accounting system. Match purchase orders with invoices to verify pricing and quantities. Accurately code invoices and employee expense reports to the correct GL accounts. Respond to suppliers’ inquiries in a timely and professional manner in accordance with the A/P Administrator. Assist with the basic reconciliation of supplier statements and follow up on discrepancies or missing information Maintain electronic accounting records, including invoices, receipts, and supplier banking information. Reconcile supplier statement and resolve discrepancies with suppliers or internal teams. Provide general administrative support to the finance team as required. Collaborate with Procurement to confirm receipt of good or services prior to payment processing. Manage invoice approval workflow across departments. Assist with month-end close and ad-hoc finance projects. Provide support to Accounts Receivable as needed. Knowledge, Skills, and Abilities Strong data entry skills with high accuracy and attention to detail. Ability to analyze financial data effectively to identify discrepancies or issues. Familiarity with accounts receivable processes is a plus. Excellent organizational skills with the ability to manage multiple tasks efficiently. Effective communication skills for interacting with vendors and internal teams. This position is integral to maintaining the financial health of our organization by ensuring timely processing of payments and accurate recordkeeping. Knowledge and proficiency with MS Office and Excel. Required Skills and Competencies Experience / Qualifications 1 - 3 years experience in an accounting or administrative role is preferred. Basic understanding of accounting principles, particularly Accounts Payables processes. Strong attention to detail and accuracy in data entry and recordkeeping. Effective communication and interpersonal skills for working with suppliers and internal teams. Proficiency with Microsoft Office Proficiency with accounting software such as Explorer is an asset ACCIONA has been given the Top Employer 2022, 2023, 2024 & 2025 certification in Canada, as well as the Top Employers North America 2022, 2023, 2024 & 2025 seal, which certifies the company's commitment to excellence in human resources management and those who focus on putting their people first through their exceptional HR policies. As a company that values diversity as a source of talent, we work to foster an inclusive environment that promotes respect, belonging and engagement so that all people can participate on an equal opportunity basis. We invite everyone to apply regardless of origin, circumstances, background or condition.

What you’ll do

The role involves processing invoices, maintaining accurate financial records, and managing outgoing payments within the Accounts Payable function. It also includes supporting the finance team with month-end close, supplier inquiries, and general administrative tasks.

Requirements

Candidates should have 1-3 years of experience in an accounting or administrative role and a basic understanding of accounting principles. Proficiency in Microsoft Office, particularly Excel, and strong data entry skills are required.

Benefits

• Top Employer Certification

Listed skills

• Attention to detail · Preferred
• Microsoft Excel · Preferred
• Accounts receivable · Preferred
• MS-Office · Preferred
• Communication · Preferred
• Data entry · Preferred

Other relevant skills

Identified from the job description. Confirm important requirements above.

• Accounts Payable
• Data Entry
• Financial Recordkeeping
• Invoice Processing
• Reconciliation
• MS Office
• Excel
• Accounting Principles
• Communication
• Organizational Skills
• Attention To Detail
• Accounts Receivable
• Procurement Collaboration
• GL Coding
• Invoice Approval
• Administrative Support
• Accounting Operations
• Record Keeping
• Professionalism
• Workflow Management
• Expense Reports
• Month-End Closing
• Effective Communication
• Microsoft Excel
• Accounting
• Accounting Records
• Accounting Software
• Procurement
• Economics
• Finance
• Financial Analysis
• Financial Statements
• Leadership
• Human Resource Management
• Interpersonal Communications
• Invoicing
• Microsoft Office
• Operations
• Payment Processing
• Purchasing
• Sustainable Development
• Vendor Relationship Management
• Social Progress
• Detail Oriented

Job areas

• Finance & Accounting
• Administrative
• Construction
• Energy
• Finance and Administration Manager
• Accounts Payable / Receivable Clerk
• Accounting Associate Professionals
• Bookkeeping, Accounting, and Auditing Clerks