Engineering Admin

Job summary

The Engineering Administrator provides professional administrative coordination to support engineering teams, projects, and internal stakeholders. Responsibilities include managing documentation, coordinating meetings and travel, and maintaining accurate project records and office systems.

Job details

Position Summary Acuren is currently seeking a full-time Engineering Administrator to join our dynamic Engineering, Laboratory, and Integrity (ELI) operations in the Pacific Region. You will support industry-leading engineering work by providing responsive, professional, and well-organized administrative coordination to engineering teams, projects, and internal stakeholders. Location: Richmond, BC – Acuren Richmond Office Employment Type: Full-time Compensation: CA$30.00–CA$35.00 per hour, depending on experience and qualifications Responsibilities Reporting to the ELI Division Manager, the Engineering Administrator plays an important role in keeping people, information, meetings, documentation, and project activities organized and moving efficiently within a fast-paced, collaborative environment. Provide day-to-day administrative support to engineering leaders, project teams, and internal stakeholders. Prepare, edit, proofread, format, and distribute correspondence, reports, presentations, meeting materials, technical documents, and other business communications, ensuring accuracy and consistency with company standards. Liaise with internal Finance, HSEQ, and other support services as required. Manage incoming calls and routine inquiries, direct requests to appropriate team members, take messages, and receive office visitors. Coordinate calendars and meetings, including agendas, supporting materials, meeting notes, and follow-up on action items. Arrange business travel, including transportation, accommodations, itineraries, and related travel documentation. Maintain accurate system data, project records, contact lists, and administrative tracking tools. Support project document control by reviewing files for completeness, naming conventions, currency, proper filing, and alignment with document-control requirements. Maintain organized, accessible, and secure electronic and physical filing systems in accordance with established retention procedures. Coordinate office supplies, mail and courier services, equipment requests, and other general office needs. Assist with onboarding, team events, internal communications, and other departmental initiatives. Handle sensitive and confidential information with discretion. Perform other administrative and coordination duties consistent with the role. Requirements Secondary school diploma or equivalent, supplemented by related administrative experience. Related post-secondary education or training in office administration, business administration, document control, or a related field would be considered an asset. Core Skills & Competencies Proficient in Microsoft Office Suite, including Word, Excel, PowerPoint, Outlook, and Teams. Strong document-production skills, including word processing, formatting, editing, proofreading, and professional business correspondence. Knowledge of document-control practices, including version control, file management, and records organization. Ability to quickly learn and effectively use proprietary software, databases, processes, and project-management systems. Strong organizational and time-management skills, with the ability to prioritize competing requests and manage multiple deadlines. Demonstrated accuracy and consistency in maintaining records, administrative data, and project documentation. Working knowledge of industry terminology, or the ability to learn technical terminology quickly. Strong written, verbal, interpersonal, and customer-service communication skills. Exceptional attention to detail and commitment to accuracy and quality. Ability to work collaboratively with a broad range of internal and external stakeholders while maintaining a professional and respectful approach. Sound judgment, initiative, discretion, and the ability to appropriately handle confidential and sensitive information. Benefits The strength of Acuren lies in its outstanding people. As a rapidly growing, intensely innovative, international publicly traded company, the opportunities to pursue challenging and diverse career development paths are vast. Complemented by an attractive and comprehensive total compensation package, including paid time off, employer paid benefits, RRSP + Company match, tuition grants, discounted fitness memberships and insurance offerings, employee assistance programs and more! At Acuren we commit to the principles of a respectful workplace and offer tremendous opportunities to those who wish to succeed.Join our team at Acuren and embark on a rewarding journey where you will contribute to the company's growth and success while advancing your career. Apply now to be part of our dedicated team of professionals. Working Conditions Work is performed primarily in a professional office environment. Requires continuous mental focus, concentration, and attention to detail while managing multiple priorities. Regularly involves responding to complex requests, shifting deadlines, and time-sensitive administrative or project-support requirements. May require occasional schedule flexibility to support meetings, project deadlines, or team activities. Company Overview As an organization, our strength comes from the ability to embody our core values - People First, Integrity Always, Pride In Our Work, and Growth Together. None of these values is more important than People First, and we are honored that our people decided the company is worthy of being included in the Forbes 2024 and 2025 List of Canada's Best Employers. Acuren is a trusted, single source provider of technology-enabled asset protection solutions used to evaluate the structural integrity of critical energy, industrial and public infrastructures. Committed to delivering a Higher Level of Reliability, Acuren provides an unrivaled spectrum of capabilities including inspection, traditional and advanced NDE/NDT, failure analysis, rope access, materials engineering, field engineering, reliability engineering, drones, robotics, V-Deck and condition-based monitoring services.Our work is critical to the integrity and safety of industrial firms, including petroleum refinery, pipeline, power generation, pulp & paper, mining, pharmaceutical, aerospace and automotive industries. Acuren employs over 5,000 dedicated professionals supporting the mechanical integrity and inspection programs of the world’s largest industrial segments.Acuren is a market leader. Our formula for success is straightforward: be capable locally, with certified and well-equipped personnel supported by trained, experienced leaders. Continuing to build on a strong heritage of safety, quality, and professionalism, Acuren strives to maintain incident free work environments, pursues advanced technical developments, and supports reliability programs that are valued by clients and employees. Please note we will consider accessibility accommodations to applicants upon request. The company utilizes AI enabled tools to organize candidate responses. These tools may be used in the screening or assessment of applicants.

What you’ll do

The Engineering Administrator provides professional administrative coordination to support engineering teams, projects, and internal stakeholders. Responsibilities include managing documentation, coordinating meetings and travel, and maintaining accurate project records and office systems.

Requirements

Candidates must have a secondary school diploma or equivalent with related administrative experience. Proficiency in Microsoft Office Suite and knowledge of document control practices are essential for this role.

Benefits

• Paid time off
• Employer paid benefits
• RRSP with company match
• Tuition grants
• Discounted fitness memberships
• Insurance offerings
• Employee assistance programs

Listed skills

• Microsoft Office Suite · Preferred
• Project management · Preferred
• Time management · Preferred
• Communication Skills · Preferred
• Customer service · Preferred
• Attention to detail · Preferred
• Data entry · Preferred
• Administrative Support · Preferred

Other relevant skills

Identified from the job description. Confirm important requirements above.

• Microsoft Office Suite
• Document production
• Proofreading
• Document control
• Records management
• Project management
• Time management
• Organizational skills
• Technical terminology
• Communication skills
• Customer service
• Attention to detail
• Data entry
• Administrative support
• Office Supply Management
• Project Documentation
• Administrative Support
• Office Administration
• Support Services
• Mental Concentration
• Professionalism
• Document Control
• Time Off Management
• Materials Engineering
• Administrative Functions
• Quick Learning
• Microsoft Access
• Microsoft Excel
• Artificial Intelligence
• Asset Protection
• Editing
• Automotive Industry
• Business Administration
• Business Communication
• Business Correspondence
• Customer Service
• Version Control
• Communication
• Word Processing
• Document Production
• Employee Assistance Programs
• Finance
• Failure Analysis
• File Management
• Refinery Experience
• Innovation
• Internal Communications
• Project Management
• Microsoft Outlook
• Microsoft Office

Job areas

• Administrative
• Engineering
• Management & Leadership
• Engineering Administrator
• Office / Administrative Assistant (General)
• Administrative and Executive Secretaries
• Secretaries and Administrative Assistants, Except Legal, Medical, and Executive

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