Executive Assistant to Chief & Council

Adams Lake Indian Band is seeking Executive Assistant to Chief and Council to work under the direction of the Adams Lake Band’s Chief Operations Officer or designate. The individual’s main responsibility will be to manage schedules and calendars, meetings, and travel for Chief and Council. The Executive Assistant will act as an extension of C&C emails and general communication by prioritizing responses. The EA will support senior executives, be an expert communicator and organizer, and be able to work at a high level of professionalism. ESSENTIAL FUNCTIONS AND RESPONSIBILITIES · Performs all duties and responsibilities in accordance with Adams Lake Indian Band policies and procedures · Calendar and schedule management for Chief and Council or executive level meetings · Prioritizes communication, emails, and messages · Prepare budgets, reconcile, and track related income/expenses · General applications for events · Preparation of meeting agendas, taking meeting minutes and meeting minute distribution · Presentation preparation and coordination · Setting up meeting events, including venue organization, scheduling and support services · Proofreading communications and reports · General administrative duties as required · Performs other duties as required QUALIFICATIONS, KNOWLEDGE, AND SKILLS · Post secondary degree or Diploma in Business Administration or similar field · 5+ years of experience in an Executive Assistant role, supporting VP level or above · Proven success in prior comparable role · Proven ability to work well under pressure, prioritize tasks and meet deadlines · Must be able to work in a team, and independently · The ability to anticipate needs and requirements · Excellent communication & presentation skills · Intermediate Microsoft Office skills · Attention to detail · Must be able to manage confidential information · Flexible to attend events if required · Excellent customer service mindset and the ability to deliver to a high standard of competence SUPERVISORY RESPONSIBILITIES N/A PHYSICAL DEMANDS Those normally associated with a typical office environment. WORKING CONDITIONS Majority of work is performed in a typical office environment. Some travel may be required. EQUIPMENT AND SOFTWARE Office – Microsoft Word, Excel and Outlook OTHER REQUIREMENTS Valid Class 5 BC Driver’s License (copy) BONA FIDE JOB REQUIREMENTS Current Criminal Record Check with vulnerable sector clearance, with results acceptable to ALIB. TERMS OF EMPLOYMENT: Full time permanent position Wage range: $28 - $40 per hour determined based on education and experience. Location: 6331 Chief Jules Drive, Chase BC, V0E 1M0 Hours per week: 75 hours bi-weekly (max 37.5 hrs./week), with flexibility in hours/days of work. WHY US? We offer a comprehensive benefits package, including a defined contribution pension scheme, health, vision, and dental coverage, LTD, AD&D, and life insurance and an employee assistance program. In addition to a starting vacation entitlement of two weeks we typically provide a two-week paid winter break and provide paid sick/personal days in addition to Statutory or Designated holidays. Competition will remain open until filled. All interested candidates are asked to submit a detailed cover letter and resume with references to: Career Centre | Recruitment [https://workforcenow.adp.com/mascsr/default/mdf/recruitment/recruitment.html?cid=ff74a3f0-8b75-4862-ae1d-686d50313c46&ccId=19000101_000001&lang=en_CA] Preference may be given to qualified ALIB band members and individuals who self-identify as First Nation, Inuit, or Indigenous ancestry. All applicants must be legally entitled to work in Canada. If you have any questions about the position, difficulties applying, or require an accommodation during the selection process, which is available upon request, please contact us either via telephone at: 250-679-2214 or email: [email protected] [[email protected]] ALIB reserves the right to withdraw, cancel, postpone, or revise advertised positions; although we acknowledge all those interested in the position, only those candidates selected for an interview will be contacted.

The Executive Assistant manages schedules, travel, and communications for the Chief and Council while providing high-level administrative support. Responsibilities include preparing budgets, coordinating meetings, taking minutes, and ensuring professional communication across the organization.

Candidates must possess a post-secondary degree or diploma in Business Administration and at least 5 years of experience in an executive-level support role. Proficiency in Microsoft Office and the ability to handle confidential information with high professionalism are essential.

• Defined contribution pension scheme • Health insurance • Vision coverage • Dental coverage • Long-term disability insurance • Accidental death and dismemberment insurance • Life insurance • Employee assistance program • Paid vacation • Paid winter break • Paid sick days • Paid personal days • Statutory holidays

• Time managementPreferred
• Customer servicePreferred
• OrganizationPreferred
• CommunicationPreferred
• Microsoft OfficePreferred

Identified from the job description. Confirm important requirements above.

• Calendar management
• Schedule management
• Meeting coordination
• Budget preparation
• Expense reconciliation
• Minute taking
• Presentation preparation
• Proofreading
• Administrative support
• Communication
• Organization
• Microsoft Office
• Customer service
• Confidentiality
• Time management
• Support Services
• Professionalism
• Ability To Meet Deadlines
• Administrative Functions
• Valid Driver's License
• Microsoft Word
• Microsoft Excel
• Business Administration
• Management
• Customer Service
• Employee Assistance Programs
• Taking Meeting Minutes
• Microsoft Outlook
• Operations
• Presentations
• Scheduling
• Coordinating
• Prioritization
• Detail Oriented

• Administrative
• Government & Public Sector
• Management & Leadership
• Social Services
• Executive Assistant to the Chief Operating Officer
• Executive Assistant
• Administrative and Executive Secretaries
• Executive Secretaries and Executive Administrative Assistants

Minimum education

Bachelor’s degree

Minimum experience

5+ years

Posting language

English

Working hours

38 hours per week