Contingent Workforce Coordinator

Job summary

Coordinate contingent workforce requisitions, contractor engagements, onboarding, and communications among hiring managers, staffing agencies, contractors, and internal teams. Maintain accurate workforce records and systems, monitor compliance, prepare reports, and support vendor, invoice, and contract administration activities.

Job details

Contingent Workforce Coordinator Location: Calgary, AB Term: 1 Year Contract (with potential for extension) Schedule: Monday to Friday, In Office About the Role The Contingent Workforce Coordinator supports the successful engagement of contract workers by coordinating recruitment and onboarding activities, managing workforce data, and ensuring contractor requirements are completed efficiently. This role works closely with hiring managers, staffing agencies, contractors, and internal stakeholders to support the end-to-end contingent workforce process. Responsibilities Coordinate contingent workforce requisitions, contractor engagements, and onboarding activities. Act as the primary liaison between hiring managers, staffing agencies, contractors, and internal support teams. Track and maintain contractor records, assignments, extensions, and workforce data. Support vendor communications and ensure timely completion of hiring and onboarding requirements. Monitor contractor compliance requirements, documentation, and system records. Prepare reports, metrics, and workforce updates for stakeholders and leadership. Maintain workforce tracking systems, SharePoint sites, and departmental resources. Support invoice tracking, contract administration, and related coordination activities. Provide guidance on contingent workforce processes, policies, and procedures. Ensure a high level of accuracy, customer service, and responsiveness while managing multiple priorities. Qualifications Legally entitled to work in Canada. Post-secondary education in Human Resources, Business, Supply Chain Management, Commerce, Operations, or a related field. Equivalent experience will be considered. Minimum 2 years of experience in recruitment coordination, contingent workforce administration, staffing, procurement support, contract administration, or HR operations. Experience working with staffing agencies and managing multiple priorities in a fast-paced environment is considered an asset. Strong understanding of recruitment processes, contractor onboarding, and contingent workforce programs. Proficient with Microsoft Office applications, including Excel, Outlook, Teams, SharePoint, and Microsoft 365. Experience with workforce management, applicant tracking, vendor management, or contractor management systems is considered an asset. Strong organizational skills with the ability to manage multiple priorities and deadlines. Excellent communication, relationship-building, and customer service skills. Demonstrated attention to detail and ability to maintain accurate and compliant records. Ability to work independently and collaboratively in a fast-paced team environment. Preferred Certifications Training or certification in Human Resources, Recruitment, Supply Chain, Procurement, Contract Administration, or Project Coordination. Certified Contingent Workforce Professional (CCWP) designation is considered an asset. Advanced Microsoft Excel, Microsoft 365, or SharePoint training is considered an asset.

What you’ll do

Coordinate contingent workforce requisitions, contractor engagements, onboarding, and communications among hiring managers, staffing agencies, contractors, and internal teams. Maintain accurate workforce records and systems, monitor compliance, prepare reports, and support vendor, invoice, and contract administration activities.

Requirements

Requires legal authorization to work in Canada, post-secondary education in a related field or equivalent experience, and at least two years of relevant experience in recruitment coordination, workforce administration, staffing, procurement support, contract administration, or HR operations. Candidates should have strong recruitment and onboarding knowledge, Microsoft Office proficiency, organizational and communication skills, attention to detail, and the ability to manage competing priorities.

Listed skills

• SharePoint · Preferred
• Microsoft Excel · Preferred
• Microsoft 365 · Preferred
• Customer service · Preferred
• Prioritization · Preferred

Other relevant skills

Identified from the job description. Confirm important requirements above.

• Recruitment Coordination
• Contingent Workforce Administration
• Contractor Onboarding
• Staffing Agency Coordination
• Workforce Data Management
• Vendor Communications
• Compliance Monitoring
• Reporting And Metrics
• SharePoint
• Microsoft Excel
• Microsoft 365
• Contract Administration
• Invoice Tracking
• Customer Service
• Recordkeeping
• Prioritization

Job areas

• Human Resources
• Administrative
• Management & Leadership

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