Records Management Techician

Job summary

Manage the lifecycle of electronic and physical records, including classification, storage, retention, legal holds, and secure disposition. Coordinate offsite file transfers and retrievals, maintain auditable chain-of-custody records, and prepare documentation for audits, regulatory reviews, and litigation requests.

Job details

Records Management Technician job opening in Toronto, ON Location: Toronto, ON (downtown core) Employment Type: Full-Time, temporary for approx. 2+ months, 8am – 4pm, 1 hour lunch Pay Rate: $28-32/hr plus 4% vacation pay on top of this About the Role We are seeking an experienced, highly organized and detail-oriented Records Management Technician to join our team and support our records and information governance operations. This temporary, full-time role is ideal for someone who excels in structured environments, works well with both digital and physical information, and is committed to maintaining secure and compliant recordkeeping practices. Key Responsibilities Manage the full lifecycle of client and administrative records, including the creation, classification, storage, maintenance, and final disposition, in alignment with internal policies. Coordinate the transfer and retrieval of files from offsite storage vendors, ensuring timely and accurate movement of materials. Handle both electronic and paper records, including applying legal holds and maintaining proper documentation. Oversee the secure exchange of sensitive documents and maintain clear, auditable chain‑of‑custody tracking. Follow established retention policies, ensuring records are preserved or securely destroyed according to approved schedules. Assist in preparing documentation and records for regulatory reviews, internal audits, and litigation-related requests. Qualifications At least 3-5 years’ experience in records management, information governance is required; strong preference given to those with related law firm experience. Familiarity with records retention policies, document security, and information handling best practices. Comfortable working with records management systems, databases, and standard office software. Excellent communication and interpersonal skills. Strong attention to detail and ability to follow structured processes. Initiative, driven and takes pride in their ability to turn requests around efficiently and effectively in a time-sensitive environment. Ability to lift and move boxes of records as needed. What We Offer Opportunity to gain hands-on experience in a professional records management environment. Supportive team environment in a centrally located downtown Toronto office (GO and TTC accessible). Competitive temporary employment opportunity with full-time hours and potential to become something more. Adecco Associate optional benefits after 600 hours along with access to other Adecco perks. If you bring the required experience and are ready to join the team immediately, please apply today as we await the formal details of the opportunity from our client. Vacancy Status: This posting is for a future vacancy. At Adecco our purpose is simple: to make the future work for everyone. We live our values, Passion, Collaboration, Inclusion, Courage, and Customers at Heart, by fostering a workplace where diversity is celebrated and every voice matters. We encourage applications from individuals of all backgrounds and identities. Together, we’re making the future work for everyone.

What you’ll do

Manage the lifecycle of electronic and physical records, including classification, storage, retention, legal holds, and secure disposition. Coordinate offsite file transfers and retrievals, maintain auditable chain-of-custody records, and prepare documentation for audits, regulatory reviews, and litigation requests.

Requirements

Requires 3–5 years of experience in records management or information governance, with law firm experience strongly preferred. Candidates should know retention and security practices, be comfortable with records systems and office software, communicate effectively, follow structured processes, work efficiently under time pressure, and be able to move records boxes.

Benefits

• 4% Vacation Pay
• Optional Benefits After 600 Hours
• Access to Adecco Perks

Listed skills

• Attention to detail · Preferred
• Communication · Preferred

Other relevant skills

Identified from the job description. Confirm important requirements above.

• Records Management
• Information Governance
• Records Classification
• Records Retention
• Document Security
• Information Handling
• Records Management Systems
• Database Use
• Chain-of-Custody Tracking
• File Transfer and Retrieval
• Legal Holds
• Audit Preparation
• Regulatory Review Support
• Attention to Detail
• Communication
• Physical Records Handling

Job areas

• Administrative
• Legal

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