Office Administrative Assistant

Job summary

Coordinate seminars, conferences, HR activities, recruitment, appointments, communications, and daily office operations. Direct staff, manage budgets and office supplies, implement policies, maintain filing systems and databases, and prepare meeting minutes.

Job details

Overview Languages English Education College, CEGEP or other non-university certificate or diploma from a program of 1 year to 2 years Experience 1 year to less than 2 years On site Work must be completed at the physical location. There is no option to work remotely. Work setting Willing to relocate Responsibilities Tasks Arrange and co-ordinate seminars, conferences, etc. Coordinate the activities of the HR department in order to ensure they meet the organization’s goals Direct staff Plan and control budget and expenditures Plan and organize daily operations Establish and implement policies and procedures Record and prepare minutes of meetings, seminars and conferences Plan, develop and implement recruitment strategies Schedule and confirm appointments Answer telephone and relay telephone calls and messages Answer electronic enquiries Order office supplies and maintain inventory Set up and maintain manual and computerized information filing systems Perform data entry Maintain and manage digital database Benefits Health benefits Dental plan Health care plan

What you’ll do

Coordinate seminars, conferences, HR activities, recruitment, appointments, communications, and daily office operations. Direct staff, manage budgets and office supplies, implement policies, maintain filing systems and databases, and prepare meeting minutes.

Requirements

Requires a college, CEGEP, or other non-university certificate or diploma from a program lasting one to two years. The posting specifies one to less than two years of experience and English; the role is on-site and indicates willingness to relocate.

Benefits

• Dental Plan
• Health Care Plan

Listed skills

• Appointment Scheduling · Preferred
• Daily Operations Planning · Preferred
• telephone communication · Preferred
• Data entry · Preferred

Other relevant skills

Identified from the job description. Confirm important requirements above.

• Seminar and Conference Coordination
• Human Resources Coordination
• Staff Direction
• Budget Planning and Control
• Daily Operations Planning
• Policy and Procedure Implementation
• Meeting Minutes Preparation
• Recruitment Strategy
• Appointment Scheduling
• Telephone Communication
• Electronic Inquiry Response
• Office Supply Inventory Management
• Information Filing Systems
• Data Entry
• Digital Database Management

Job areas

• Administrative
• Human Resources
• Management & Leadership
• Manufacturing

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