Administrative Assistant (Entry Level)

Job summary

The Administrative Assistant provides support to management, marketing, and business development teams by handling invoicing, travel bookings, and office meeting preparations. They are also responsible for maintaining CRM entries, creating reports, and managing vendor follow-ups.

Job details

Your future is bright at AGAT! At AGAT Laboratories, we are the next step in your career! By joining AGAT, you become part of a dynamic, purpose-driven team that fosters innovation, collaboration, and personal growth. Our dedicated professionals come together every day with passion and determination, leveraging cutting-edge science to deliver solutions that drive progress and create a more sustainable, healthier world. Summary: The Administrative Assistant is an entry-level position serving administrative functions across various departments and divisions. This role will be based at our Calgary location. The administrative assistant provides support to our Management, Marketing, and Business Development teams along with other administrative functions. What you will be doing: Strive to employ AGAT’s mission statement of “Service Beyond Analysis” by providing assistance to the Management and Sales teams Periodic travel bookings as required Ordering and invoicing and mail collection Vendor follow-up and PO creation, sending reports and invoices Update Hubspot entries and create ad hoc reports Preparation of meeting and presentation materials Relieve Management of administrative functions such as planning and setting up for office meetings Other general office administrative tasks as required What you bring to the table: Minimum 2 year customer service and administrative experience Confident computer skills (Outlook, Microsoft Office and Excel) Experience with Hubspot or similar CRM's a definite asset Excellent communication skills with clients and members of the team, both verbal and written Excellent planning, organization, decision making and time management skills Attention to detail for routine tasks and commitment to quality standards Ability to work well under pressure, handle multiple tasks within a fast-paced environment Exhibit patience and customer rapport building expertise Position may entail exposure to confidential and sensitive information; confidentiality required Work Environment: This position requires a person to sit for prolonged periods of time. Manual dexterity is required to perform this position. General office environment with some exposure to laboratory environment. Compliance with established safety procedures and appropriate PPE. Repetitious work with noticeable pressure for deadlines. Why Join Us? At AGAT Laboratories, we recognize and value our employees by offering a competitive benefits package, including: Comprehensive health, dental, and vision care. Paid vacation and flexible sick time. Employee Assistance Program (EAP). Long-term disability and life insurance. Professional development opportunities. Who We Are: AGAT Laboratories is a premier full-service laboratory operating at the cutting edge of science and innovation across North America. Our expertise spans geochemistry, biochemistry, chemistry, microbiology, geology, and engineering, enabling us to deliver comprehensive analytical solutions. These services drive progress in industries such as Mining, Environmental, Energy, Transportation, Industrial, Agri-Food, and Life Sciences. We pride ourselves on our state-of-the-art technology, diverse expertise, and commitment to providing precise, timely, and reliable results. Beyond our technical excellence, AGAT Laboratories believes in the power of strong client relationships, fostering trust and collaboration to ensure mutual success. Our Commitment to Community and Philanthropy: At AGAT, we strive not only to advance science but also to make a positive impact in our communities. The AGAT Foundation is at the heart of our philanthropic efforts, supporting initiatives that improve education, environmental stewardship, and community well-being. Through partnerships with local organizations, volunteer activities, and donations, the AGAT Foundation champions programs that inspire future generations, promote sustainable practices, and provide support to those in need. Whether funding scholarships, participating in environmental cleanups, or supporting health and wellness initiatives, AGAT is deeply invested in giving back. Our work extends beyond the laboratory—we’re committed to creating a brighter future for our employees, clients, and the communities we serve. Join AGAT Laboratories to be part of an organization that values not just scientific innovation but also meaningful connections and lasting contributions to society. Inclusion and Diversity: AGAT Laboratories is an equal opportunity employer, committed to fostering an inclusive and barrier-free workplace. If you require accommodation during any stage of the recruitment process, please inform us confidentially, and we will work to meet your needs. Thank You for Your Interest: We appreciate the time and effort of every applicant. Only those selected for interviews will be contacted.

What you’ll do

The Administrative Assistant provides support to management, marketing, and business development teams by handling invoicing, travel bookings, and office meeting preparations. They are also responsible for maintaining CRM entries, creating reports, and managing vendor follow-ups.

Requirements

Candidates must have at least two years of customer service and administrative experience along with proficiency in Microsoft Office and Outlook. Strong communication, organizational, and time management skills are essential for this fast-paced environment.

Benefits

• Comprehensive health care • Dental care • Vision care • Paid vacation • Flexible sick time • Employee Assistance Program • Long-term disability insurance • Life insurance • Professional development opportunities

Listed skills

• Time management · Preferred
• Customer service · Preferred
• Organization · Preferred
• Administrative Support · Preferred
• Attention to detail · Preferred
• Microsoft Excel · Preferred
• Planning · Preferred
• Decision Making · Preferred
• Microsoft Office · Preferred
• Data entry · Preferred
• Communication Skills · Preferred
• invoicing · Preferred
• Microsoft Outlook · Preferred
• CRM · Preferred

Other relevant skills

Identified from the job description. Confirm important requirements above.

• Customer service
• Administrative support
• Microsoft Outlook
• Microsoft Office
• Microsoft Excel
• Hubspot
• CRM
• Communication skills
• Planning
• Organization
• Decision making
• Time management
• Attention to detail
• Data entry
• Invoicing
• Vendor management
• Ad Hoc Reporting
• Rapport Building
• Patience
• Safety Procedures
• Administrative Functions
• Chemistry
• Biochemistry
• Business Development
• Customer Relationship Management
• Management
• Decision Making
• Customer Service
• Communication
• Computer Literacy
• Confidentiality
• Employee Assistance Programs
• Optometry
• Sales
• Geochemistry
• Geology
• Marketing
• Innovation
• Life Sciences
• Fine Motor Skills
• Microbiology
• Time Management
• HubSpot CRM
• Detail Oriented

Job areas

• Administrative
• Customer Service & Support
• Science & Research
• Sales
• Marketing
• Administrative Assistant
• Office / Administrative Assistant (General)
• Administrative and Executive Secretaries
• Secretaries and Administrative Assistants, Except Legal, Medical, and Executive