Finance and Administration Coordinator

Job summary

The Finance and Administration Coordinator will manage corporate administrative functions including fleet, travel, and lease administration. They will also provide support to the accounting team with accounts payable, expense reconciliation, and financial reporting.

Job details

Your future is bright at AGAT! At AGAT Laboratories, we are the next step in your career! By joining AGAT, you become part of a dynamic, purpose-driven team that fosters innovation, collaboration, and personal growth. Our dedicated professionals come together every day with passion and determination, leveraging cutting-edge science to deliver solutions that drive progress and create a more sustainable, healthier world. Who we are looking for: As a Finance & Administration Coordinator, you will provide key administrative and coordination support across AGAT's corporate operations while working closely with the Controller, Accounting team, employees, managers, vendors and service providers. This position is responsible for several important company-wide administrative functions, including fleet administration, corporate travel, corporate credit cards, lease and rent administration, purchasing support and reporting. We are looking for someone who takes ownership of their responsibilities, pays close attention to detail and is comfortable working independently while coordinating across the organization. What you will be doing: Coordinate, administer, and maintain AGAT's vehicle fleet, including registrations, maintenance scheduling, fuel cards, insurance documentation and vehicle assignments. Monitor upcoming renewals, maintenance requirements and other fleet obligations. Administer and maintain the corporate travel booking portal and ensure travel arrangements comply with corporate policies and approved procedures. Assist employees with travel bookings and travel-related inquiries. Review, reconcile and process monthly corporate credit card statements and supporting documentation. Follow up with cardholders regarding outstanding receipts, discrepancies and expense information. Provide administrative support for accounts payable and other accounting functions. Assist the Controller and Accounting team with reporting, schedules and special projects as required. Maintain AGAT's rent and lease schedules and ensure information remains accurate and current. Monitor lease obligations, renewal dates and rent payments. Coordinate documentation and communications with landlords and property management representatives. Handle confidential corporate and financial information with professionalism and discretion. What we are looking for: Minimum 3 years of administrative experience within a professional or corporate environment. Strong working knowledge of Microsoft Excel, Outlook and Microsoft Office. Excellent written and verbal communication skills. Strong organizational, planning and time-management skills. Demonstrated attention to detail and accuracy. Ability to manage multiple responsibilities and deadlines in a fast-paced environment. Ability to work independently, take ownership and follow matters through to completion. Strong judgment, professionalism and discretion when dealing with confidential corporate and financial information. Comfortable communicating and working with employees and management at different levels of the organization. Experience with accounting administration, corporate credit cards, fleet management, leases or procurement would be considered an asset. Who We Are: AGAT Laboratories is a premier full-service laboratory operating at the cutting edge of science and innovation across North America. Our expertise spans geochemistry, biochemistry, chemistry, microbiology, geology, and engineering, enabling us to deliver comprehensive analytical solutions. These services drive progress in industries such as Mining, Environmental, Energy, Transportation, Industrial, Agri-Food, and Life Sciences. We pride ourselves on our state-of-the-art technology, diverse expertise, and commitment to providing precise, timely, and reliable results. Beyond our technical excellence, AGAT Laboratories believes in the power of strong client relationships, fostering trust and collaboration to ensure mutual success. Our Commitment to Community and Philanthropy: At AGAT, we strive not only to advance science but also to make a positive impact in our communities. The AGAT Foundation is at the heart of our philanthropic efforts, supporting initiatives that improve education, environmental stewardship, and community well-being. Through partnerships with local organizations, volunteer activities, and donations, the AGAT Foundation champions programs that inspire future generations, promote sustainable practices, and provide support to those in need. Whether funding scholarships, participating in environmental cleanups, or supporting health and wellness initiatives, AGAT is deeply invested in giving back. Our work extends beyond the laboratory—we’re committed to creating a brighter future for our employees, clients, and the communities we serve. Join AGAT Laboratories to be part of an organization that values not just scientific innovation but also meaningful connections and lasting contributions to society. Inclusion and Diversity: AGAT Laboratories is an equal opportunity employer, committed to fostering an inclusive and barrier-free workplace. If you require accommodation during any stage of the recruitment process, please inform us confidentially, and we will work to meet your needs. Thank You for Your Interest: We appreciate the time and effort of every applicant. Only those selected for interviews will be contacted.

What you’ll do

The Finance and Administration Coordinator will manage corporate administrative functions including fleet, travel, and lease administration. They will also provide support to the accounting team with accounts payable, expense reconciliation, and financial reporting.

Requirements

Candidates must have a minimum of 3 years of administrative experience in a professional environment. Proficiency in Microsoft Office and strong organizational and communication skills are required.

Listed skills

• Time management · Preferred
• Administrative Support · Preferred
• Attention to detail · Preferred
• Microsoft Excel · Preferred
• Reporting · Preferred
• Microsoft Office · Preferred
• Communication Skills · Preferred
• Microsoft Outlook · Preferred

Other relevant skills

Identified from the job description. Confirm important requirements above.

• Administrative support
• Fleet management
• Corporate travel coordination
• Accounts payable
• Microsoft Excel
• Microsoft Outlook
• Microsoft Office
• Expense reconciliation
• Lease administration
• Procurement support
• Reporting
• Time management
• Communication skills
• Organizational skills
• Attention to detail
• Maintenance Scheduling
• Administrative Support
• Professionalism
• Administrative Functions
• Planning
• Accounts Payable
• Accounting
• Chemistry
• Biochemistry
• Management
• Communication
• Procurement
• Bond Credit Rating
• Corporate Travel Management
• Finance
• Property Management
• Geochemistry
• Geology
• Innovation
• Life Sciences
• Microbiology
• Operations
• Purchasing
• Time Management
• Travel Arrangements
• Verbal Communication Skills
• Coordinating
• Detail Oriented

Job areas

• Administrative
• Finance & Accounting
• Energy
• Environmental & Sustainability
• Science & Research
• Finance and Administration Coordinator
• Administrative Supervisor
• Office Supervisors
• First-Line Supervisors of Office and Administrative Support Workers