Project Coordinator

Job summary

Coordinate project activities, schedules, meetings, documentation, and communications while tracking timelines, milestones, deliverables, and outstanding tasks. Support project managers with status reporting, resource coordination, administrative duties, and early communication of scheduling issues or delays.

Job details

Project Coordinator Location: Canada Work Arrangement: Remote Job Type: Full-Time / Part-Time Experience Level: Entry-Level / Junior Job Overview We are seeking an organized and detail-oriented Project Coordinator to support project planning, coordination, and execution across various business activities. The successful candidate will assist with tracking project progress, maintaining documentation, coordinating schedules, and facilitating communication between team members to help ensure projects are completed efficiently and according to established objectives. This position is suitable for individuals with strong organizational and communication skills who are interested in project management and business operations. Previous project coordination experience is an asset but not required for all candidates. Key Responsibilities Assist with planning, organizing, and coordinating project activities and schedules. Track project timelines, milestones, deliverables, and task completion. Coordinate meetings, prepare agendas, and document meeting notes and action items. Maintain project documentation, reports, records, and progress updates. Communicate with team members and relevant stakeholders to support project coordination. Follow up on outstanding tasks and help ensure deadlines are met. Identify potential scheduling issues or project delays and communicate them to the appropriate team members. Prepare regular project status reports and administrative summaries. Assist with allocating resources and coordinating project-related activities. Support project managers with daily administrative and operational tasks. Ensure project information is organized, accurate, and accessible to authorized team members. Perform other coordination duties as assigned. Qualifications A diploma or degree in Business Administration, Project Management, or a related field is preferred. Previous experience in project coordination, administration, or operations is an asset but not required. Strong organizational, planning, and time management skills. Good written and verbal communication skills in English. Basic proficiency in Microsoft Office or Google Workspace. Familiarity with project management tools such as Trello, Asana, Monday.com, or similar platforms is an advantage. Strong attention to detail and the ability to manage multiple tasks. Ability to follow instructions, prioritize responsibilities, and meet deadlines. Problem-solving skills and a proactive approach to completing tasks. Ability to work independently and collaborate effectively with a remote team. Work Environment Remote work arrangement within Canada. Full-time or part-time opportunities may be available. Regular communication with project managers, team members, and stakeholders through online platforms. Training and guidance may be provided, depending on the employer's requirements. A reliable internet connection and a suitable home workspace are required.

What you’ll do

Coordinate project activities, schedules, meetings, documentation, and communications while tracking timelines, milestones, deliverables, and outstanding tasks. Support project managers with status reporting, resource coordination, administrative duties, and early communication of scheduling issues or delays.

Requirements

A diploma or degree in Business Administration, Project Management, or a related field is preferred, and prior coordination, administration, or operations experience is an asset but not required. Candidates should have strong organizational, communication, and time-management skills, basic office productivity software proficiency, and the ability to work independently and collaboratively in a remote team.

Listed skills

• Project Coordination · Preferred
• scheduling · Preferred
• written communication · Preferred
• Organization · Preferred
• Time management · Preferred
• Attention to detail · Preferred
• Problem solving · Preferred
• Microsoft Office · Preferred
• Google Workspace · Preferred

Other relevant skills

Identified from the job description. Confirm important requirements above.

• Project Coordination
• Project Planning
• Scheduling
• Timeline Tracking
• Milestone Tracking
• Documentation Management
• Meeting Coordination
• Written Communication
• Verbal Communication
• Organization
• Time Management
• Attention To Detail
• Task Prioritization
• Problem-Solving
• Microsoft Office
• Google Workspace

Job areas

• Administrative
• Management & Leadership
• Technology