Front Desk Administrative Assistant

Job summary

The Front Desk Administrative Assistant manages the reception area, handles incoming calls, and supports office operations including mail and supply management. They also provide administrative support to senior management and other internal departments while ensuring professional customer service.

Job details

If you thrive in a team-oriented workplace that challenges your skills, to drive your career development, embraces diversity and rewards innovation, with competitive pay and great employee programs, join the GDI Ainsworth team today! Job Summary: We are currently seeking a highly energetic and organized Front Desk Administrative Assistant to join our growing team. The successful candidate excels at wearing many hats and is experienced in handling a wide range of administrative duties, while supporting internal departments and ensuring external customers are dealt with in a timely, courteous and professional manner. Key Responsibilities: * Manages reception area – receives, screens and routes incoming calls, greets walk-ins, sorts and distributes company mail * Maintains security by following procedures, monitoring logbook filing * Supports and monitors office operations – responsible for ensuring stationery cabinet is stocked, and supplies are ordered as required * Supports the senior management team, and other ad hoc requests * Performs other administrative duties as requested by the various internal departments * Support other office management including, courier/mail deliveries, maintain filing system * Provide back up to service dispatcher Qualifications: * Two years of experience in office administration, Microsoft Word document formatting and report preparation (education in office administration an asset); * High level of proficiency with Microsoft Word, Excel, Outlook, PowerPoint and Adobe Acrobat; * Familiarity with basic accounting principles; experience with QuickBooks will be an asset * Strong communication and interpersonal skills * Fluent in written and spoken English * Ability to prioritize and multitask in a fast-paced environment; * Ability to prioritize with excellent organizational skills, and attention to detail with high degree of accuracy Why work at GDI Ainsworth? GDI Ainsworth is growing at an unprecedented rate and to help attract and retain top talent, we provide benefits on your first day with us. We offer a wide variety of benefits including the following: Benefits: Comprehensive health, dental and medical benefits, including wellness supports, RSP matching and generous vacation Rewards: Service milestones and peer recognition plus Employee Discounts and Incentives Flexibility: Hybrid working models, where applicable Diversity: An inclusive organization that embraces diversity and belonging; work in a great team atmosphere with future potential for promotion within company While we appreciate all applications we receive, we advise that only candidates under consideration will be contacted. GDI Ainsworth is committed to building a diverse and inclusive workplace. Qualified designated group members are encouraged to apply as any reasonable accommodation of qualifications will be considered as per our Accommodation Policy, available upon request. GDI Ainsworth is an integrated multi-trade company, offering end-to-end services and solutions for all asset maintenance and refurbishment requirements of our customers. We are continually striving to create better and more advanced products as well as provide the highest quality service. We are rapidly growing and need talented professionals to help drive our vision at becoming the best multi-trade company in the country! Join us…. Make a difference.

What you’ll do

The Front Desk Administrative Assistant manages the reception area, handles incoming calls, and supports office operations including mail and supply management. They also provide administrative support to senior management and other internal departments while ensuring professional customer service.

Requirements

Candidates must have at least two years of office administration experience and high proficiency in Microsoft Office Suite and Adobe Acrobat. Strong communication skills, attention to detail, and the ability to multitask in a fast-paced environment are essential.

Benefits

• Comprehensive health benefits
• Dental benefits
• Medical benefits
• Wellness supports
• RSP matching
• Generous vacation
• Service milestones
• Peer recognition
• Employee discounts
• Incentives

Listed skills

• Office Administration · Preferred
• Microsoft Word · Preferred
• Microsoft Excel · Preferred
• Microsoft Outlook · Preferred
• Communication · Preferred
• interpersonal skills · Preferred
• Multitasking · Preferred
• Attention to detail · Preferred
• report preparation · Preferred
• Customer service · Preferred
• Data entry · Preferred

Other relevant skills

Identified from the job description. Confirm important requirements above.

• Office administration
• Microsoft Word
• Microsoft Excel
• Microsoft Outlook
• Microsoft PowerPoint
• Adobe Acrobat
• QuickBooks
• Communication
• Interpersonal skills
• Multitasking
• Organizational skills
• Attention to detail
• Report preparation
• Reception management
• Customer service
• Data entry
• Report Writing
• Workplace Inclusivity
• Office Administration
• Energetic
• Professionalism
• Organizational Skills
• Data Recording
• Administrative Functions
• Basic Accounting Principles
• Management
• Document Formatting
• English Language
• Innovation
• Interpersonal Communications
• Office Management
• Operations
• QuickBooks (Accounting Software)
• Team Oriented
• Filing
• Prioritization
• Detail Oriented

Job areas

• Administrative
• Customer Service & Support
• Management & Leadership
• Front Desk Administrative Assistant
• Office / Administrative Assistant (General)
• Administrative and Executive Secretaries
• Secretaries and Administrative Assistants, Except Legal, Medical, and Executive

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