Payroll Specialist

Please note: This role is onsite 5 days a week in office, in Toronto. This is a highly trusted role for someone who enjoys ownership, accuracy, and collaboration supporting the people who make meaningful community work possible every day. Our client is a non-profit organization where they are keen to find a Payroll Specialized with aligned values in their mission and their community. The Payroll Specialist is an integral part of our client's finance team, managing semi-monthly payroll for 400+ employees. You’ll work closely with HR and business unit leaders to ensure a seamless payroll experience from onboarding to year-end. \n Payroll Operations: * Own and process two semi-monthly payrolls, ensuring timely and accurate payment for all employees. * Payroll includes full-time, part-time, and seasonal staff. * Manage payroll updates including promotions, salary increases, terminations, and incentive compensation. * Review and approve part-time timesheets for accuracy and authorization. * Prepare payroll reconciliations, registers, and required reports. Employee Support & Onboarding: * Coordinate with departments to collect and verify new-hire documentation. * Set up new employees in payroll and HR systems and manage onboarding access and communications. * Serve as the primary point of contact for payroll-related inquiries, including employment confirmation letters and system support. Records, Compliance, Admin & Reporting: * Maintain secure and confidential digital personnel files and lead the digitization of legacy paper records. * Process Records of Employment (ROEs). * Review and track employee leaves (vacation, sick, ESA-approved, etc.). * Support audits and year-end activities, including T4 preparation and distribution. * Produce lists and reports as required. * Contribute to continuous improvement of payroll and HR administrative processes. The experience needed for this role: * 3+ years of payroll experience, ideally in a large, complex organization (400+ employees). * Payroll or accounting certification/diploma (completed or in progress). * Experience working with large payroll databases. * Hands-on experience with Ceridian Dayforce Payroll (Dayforce HR Onboarding experience is a strong asset). * Experience with union payroll an asset. * Strong HR administrative experience is an asset. * Exceptional attention to detail, organization, and time management skills. * Ability to work autonomously while managing multiple priorities and deadlines. * Excellent interpersonal and communication skills. \n The salary range for this role is: $55,000-$65,000 plus benefits and other perks. This posting is for an existing vacancy.

The Payroll Specialist will manage semi-monthly payroll for over 400 employees, ensuring timely and accurate payments. They will also coordinate with HR and business unit leaders to provide a seamless payroll experience from onboarding to year-end.

Candidates should have 3+ years of payroll experience, ideally in a large organization, along with payroll or accounting certification. Strong attention to detail, organization, and communication skills are essential.

Identified from the job description. Confirm important requirements above.

• Payroll Processing
• Attention To Detail
• Time Management
• Interpersonal Skills
• Communication Skills
• HR Administrative Experience
• Ceridian Dayforce
• Payroll Compliance
• Employee Support
• Onboarding
• Payroll Reconciliation
• Record Keeping
• Audit Support
• Continuous Improvement
• Union Payroll Experience
• Digital Personnel Files

• Finance & Accounting
• Human Resources
• Administrative
• Social Services

Minimum education

Professional degree

Minimum experience

2+ years

Posting language

English

Working hours

40 hours per week