Administrative Assistant

Job summary

Provide high-level administrative support, including managing calendars, coordinating meetings, and handling confidential data. The role involves leading projects and mentoring other office staff within an Oil & Gas environment.

Job details

Airswift is working with one of our major clients in the Oil & Gas industry to find an Administrative Assistant to join their team in Cold Lake, AB. This is a 1-year contract with the possibility of extension. Main functions Provides administrative support to a department and/or an individual. This position would typically include a senior Administrative Assistant who is able to manage, train and mentor other office staff, lead projects, handle confidential and sensitive data. Moreover, the nature of the job is generally creating rather than maintaining and developing rather than monitoring. Duties may include: Typing, filing, answering phones, scheduling, calendaring, record keeping, coordinating meetings and conferences, obtaining supplies and/or sorting/distributing mail. May work on special projects to include recording, compiling, retrieving, reporting and analyzing information. Must be able to multi-task and prioritize. Strong communication skills and organizational skills are required. Proficiency with MS Office required. Works with moderate work direction, and can identify issues/problems but may need assistance in resolving. Skills and Qualifications Data entry experience Excellent verbal and written communication skills MS Office (Word, Excel and PowerPoint) and Outlook Strong administrative coordination abilities Customer service experience Experience managing more than 1 client (6 - 10 calendars to manage) Purchase Orders and Expense Management experience Administrative background in Oil and Gas companies or related industries (Construction, Engineering, Mining...) preferred Office Administration Diploma is an asset SAP, Kronos and Sharepoint knowledge is an asset Work schedule/ conditions Professionals must drive a personal vehicle to the site, which is a 30-minute drive from Cold Lake and Bonnyville. Mon-Fri 5/2, 8hr days Start times can be 6am, 6:30am or 7am No overtime will apply.

What you’ll do

Provide high-level administrative support, including managing calendars, coordinating meetings, and handling confidential data. The role involves leading projects and mentoring other office staff within an Oil & Gas environment.

Requirements

Requires proficiency in MS Office and experience with administrative coordination and expense management. A background in Oil & Gas or related industries and an Office Administration Diploma are preferred.

Listed skills

• SAP · Preferred
• Customer service · Preferred
• written communication · Preferred
• Microsoft Excel · Preferred
• SharePoint · Preferred
• Data entry · Preferred
• Microsoft Word · Preferred
• Microsoft Outlook · Preferred

Other relevant skills

Identified from the job description. Confirm important requirements above.

• Data Entry
• Verbal Communication
• Written Communication
• Microsoft Word
• Microsoft Excel
• Microsoft PowerPoint
• Microsoft Outlook
• Administrative Coordination
• Customer Service
• Calendar Management
• Purchase Orders
• Expense Management
• SAP
• Kronos
• Sharepoint

Job areas

• Administrative
• Energy
• Customer Service & Support