Fleet Administration Coordinator

Job summary

Coordinate fleet maintenance and preventive maintenance programs, monitor vehicle inspection and compliance requirements, and support licensing, insurance renewals, invoices, and fleet records. Respond to fleet inquiries, liaise with drivers and service providers, and prepare reports and data for management.

Job details

Fleet Administration Coordinator Location: Markham, ON (Onsite) Employment type: Contract Duration: 12 months We are seeking a Fleet Administration Coordinator to support one of Canada's largest vehicle fleets. This is an excellent opportunity for an administrative professional who enjoys coordinating multiple priorities, working with operational teams, and supporting critical fleet programs across the business. In this role, you'll work closely with drivers, field operations teams, service providers, and fleet leadership to help keep vehicles compliant, maintained, and operating efficiently. You'll gain exposure to fleet operations, reporting, compliance, maintenance coordination, and corporate administration within a large, well-established organization. Key Responsibilities Coordinate fleet maintenance and preventive maintenance programs Monitor vehicle inspections and maintenance compliance requirements Support vehicle licensing, insurance renewals, and fleet documentation Assist with invoice tracking and administrative record management Respond to fleet-related inquiries from internal stakeholders and field personnel Prepare fleet reports and provide data to management as needed Liaise with drivers, garages, service providers, and internal teams Maintain accurate electronic and physical fleet records What We're Looking For Strong administrative and coordination experience Comfortable working with Excel and computerized systems Excellent communication and customer service skills Strong attention to detail and organizational abilities Ability to manage multiple priorities in a fast-paced environment Experience with SAP, fleet administration, or operational support is considered an asset Compensation: $25-30/hr depending on experience, classification, and contract structure. Final compensation will be determined based on candidate qualifications and client requirements. Vacancy Status: This posting is to fill a current vacancy for a contract assignment. AI Disclosure: AI tools may be used to support resume screening.

What you’ll do

Coordinate fleet maintenance and preventive maintenance programs, monitor vehicle inspection and compliance requirements, and support licensing, insurance renewals, invoices, and fleet records. Respond to fleet inquiries, liaise with drivers and service providers, and prepare reports and data for management.

Requirements

Candidates should have strong administrative and coordination experience, proficiency with Excel and computerized systems, and excellent communication, customer service, organizational, and attention-to-detail skills. They must be able to manage multiple priorities in a fast-paced environment; SAP, fleet administration, or operational support experience is an asset.

Listed skills

• Preventive Maintenance · Preferred
• Microsoft Excel · Preferred
• Communication · Preferred
• Customer service · Preferred
• Attention to detail · Preferred
• Organization · Preferred
• Multitasking · Preferred
• Reporting · Preferred

Other relevant skills

Identified from the job description. Confirm important requirements above.

• Administrative Coordination
• Fleet Maintenance Coordination
• Preventive Maintenance
• Vehicle Inspection Compliance
• Fleet Documentation
• Invoice Tracking
• Record Management
• Excel
• Computerized Systems
• Communication
• Customer Service
• Attention To Detail
• Organization
• Multitasking
• Reporting
• Stakeholder Liaison

Job areas

• Administrative
• Transportation
• Logistics

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