Projects Administration Assistant

Job summary

The Project Administration Assistant will support the construction management team with project control functions, safety tracking, and site logistics. Responsibilities include managing contractor data, reconciling invoices, and coordinating travel and camp bookings.

Job details

About Lynn Lake project: Alamos Gold’s Lynn Lake project is one the highest-grade open pit gold deposits in Canada. The Lynn Lake project is located in northern Manitoba and consists of two primary sites, MacLellan and Gordon, which are just east of the Town of Lynn Lake. With its low costs and excellent infrastructure already in place, the project represents a significant opportunity to drive the future growth of our business in Canada. If you are willing to be part of a team that is dedicated to growth, high performance and a culture of safety and accountability, we would like to hear from you! Project Administration Assistant Reporting to the site Construction Management team, the Project Admin will provide assistance with construction management and project control functions with a wide range important activities. Key Responsibilities: * Supporting range of project leaders in progress management of project * Assisting Safety Department with tracking contractor hours * Database entry for behaviour based safety event tracker * Support the NORCAT online onboarding system * Support priority site logistics – camp booking, charter flight bookings * Work with Project Controls Team to track and report on the project progress and contractor daily charges * Compiling and updating complex Excel spreadsheets to monitor progress of contracts * Reconciling invoice data per existing contracts * PPE control, ordering and issuance * Truck bookings/airport drop offs * VIP bookings and travel arrangements * Other miscellaneous tasks as required This role is a rotational Shift 15 days on, 13 days off, fly in fly out from the Lynn Lake Gold Project

What you’ll do

The Project Administration Assistant will support the construction management team with project control functions, safety tracking, and site logistics. Responsibilities include managing contractor data, reconciling invoices, and coordinating travel and camp bookings.

Requirements

The role requires proficiency in complex Excel spreadsheets and the ability to work in a rotational fly-in fly-out environment. Candidates should be dedicated to safety, accountability, and high-performance team collaboration.

Listed skills

• Inventory Control · Preferred
• Microsoft Excel · Preferred

Other relevant skills

Identified from the job description. Confirm important requirements above.

• Project administration
• Construction management support
• Database entry
• Safety tracking
• Logistics coordination
• Travel arrangements
• Invoice reconciliation
• Data reporting
• Microsoft Excel
• Inventory control
• Contract management
• Onboarding support
• Invoice Reconciliation
• Accountability
• Project Administration
• Project Controls
• Management
• Construction Management
• System Support
• Travel Arrangements

Job areas

• Administrative
• Construction
• Energy
• Logistics
• Security & Safety
• Administration Assistant
• Project / Program Administrative Assistant
• Administrative and Executive Secretaries
• Secretaries and Administrative Assistants, Except Legal, Medical, and Executive

More jobs from Alamos Gold Inc.