Events Coordinator

Job summary

The Events Coordinator provides administrative, logistical, and operational support for various foundation events, including community, partnership, and stewardship initiatives. This role involves collaborating with internal teams to ensure successful event execution, donor engagement, and positive participant experiences.

Job details

Make a Meaningful Impact in the Lives of Albertans At the Alberta Cancer Foundation, we exist to create more hope and more moments for Albertans facing cancer, no matter where they live or the type of cancer they’re facing. But we can’t do it alone. It is the collective actions of our team –alongside our volunteers, partners and donors –that are pivotal to ensuring every Albertan facing cancer has the support they need and the treatment they deserve, now and into the future. Opportunity Reporting to the Manager, Events, the Events Coordinator provides administrative, logistical, and operational support for Alberta Cancer Foundation (ACF) events, including community events, partnership events, stewardship events, donor engagement activities, and the Tour Alberta for Cancer. Working collaboratively with the Events team and other Foundation departments, this role supports the successful planning, coordination, and delivery of events that advance fundraising, stewardship, and community engagement objectives. This position acts as an ambassador for the Alberta Cancer Foundation and plays a key supporting role in ensuring a positive experience for participants, sponsors, volunteers, donors, and community partners. Please Note: This position is temporary, full-time for 10 months to cover a maternity leave. How You'll Contribute Event Management Support the planning, coordination, and execution of Alberta Cancer Foundation events, including stewardship events, donor engagement activities, partner events, community fundraising initiatives, and the Tour Alberta for Cancer. Assist with event logistics including venue coordination, catering, vendor management, registration, signage, supplies, and event-day operations. Support participant communications, registration administration, and stakeholder engagement activities. Provide operational support before, during, and after events to ensure a positive guest or participant experience. Attend community and partner events on behalf of the Foundation Stewardship & Donor Engagement Support stewardship and donor engagement activities through the coordination of recognition events, donor experiences, and appreciation initiatives. Assist with RSVP tracking, event communications and fulfillment of event-related stewardship commitments. Collaborate with internal teams to help deliver exceptional experiences for donors, participants and partners. Administration Maintain accurate event records, budgets, registration information, attendance tracking, and event documentation. Support donation processing, event reconciliation, reporting, and CRM data entry. Prepare correspondence, presentations, and other administrative documents related to event activities. Track event deliverables, timelines and follow-up activities to support successful event execution. Manage ACF SWAG and inventory What You'll Bring to the Team Post-secondary education in Event Management, Hospitality, Communications, Marketing, Business Administration, or a related field; or an equivalent combination of education and experience. 1 to 3 years of experience supporting the planning and execution of events, fundraising initiatives, community engagement activities, or related projects. Comfortable and confident to attend events and possibly speak on behalf of the Foundation A minimum of intermediate proficiency in Microsoft Office Suite (Word, Excel, Outlook, Teams) and general office technology. Strong organizational and problem-solving skills; proving calm, resourceful and resilient when under pressure. Relevant work or volunteer experience is an asset Clear Background Check Driver’s License & access to personal vehicle Why Join the Alberta Cancer Foundation? We offer a flexible, supportive workplace where your well-being matters—along with a competitive compensation package, professional development opportunities, and the chance to work alongside a passionate, mission-driven team. This posting will remain open until October 5, 2026

What you’ll do

The Events Coordinator provides administrative, logistical, and operational support for various foundation events, including community, partnership, and stewardship initiatives. This role involves collaborating with internal teams to ensure successful event execution, donor engagement, and positive participant experiences.

Requirements

Candidates must have post-secondary education in a relevant field and 1 to 3 years of experience in event planning or fundraising. Proficiency in Microsoft Office, strong organizational skills, and a valid driver's license with access to a vehicle are required.

Benefits

• Flexible workplace • Supportive workplace • Competitive compensation package • Professional development opportunities

Listed skills

• Problem solving · Preferred
• Communication · Preferred
• Data entry · Preferred
• Inventory management · Preferred
• Microsoft Office Suite · Preferred

Other relevant skills

Identified from the job description. Confirm important requirements above.

• Event management
• Logistics coordination
• Vendor management
• Donor engagement
• Stewardship
• Community engagement
• Microsoft Office Suite
• Data entry
• Budget management
• Communication
• Problem-solving
• Organizational skills
• CRM software
• Inventory management
• Resourcefulness
• Resilience
• Valid Driver's License
• Planning
• Microsoft Excel
• Reconciliation
• Customer Relationship Management
• Business Administration
• Fundraising
• Data Entry
• Event Management
• Marketing
• Problem Solving
• Microsoft Outlook
• Microsoft Office
• Operations
• Presentations
• Stakeholder Engagement
• Timelines
• Coordinating
• Vendor Management

Job areas

• Administrative
• Marketing
• Social Services
• Management & Leadership
• Event Coordinator
• Event Planner
• Conference and Event Planners
• Meeting, Convention, and Event Planners