Administrative Support IV

Job summary

Provide administrative support and coordination for physicians, subspecialty clinics, and the Pediatric Cardiology Program. Manage calendars and meetings, support a weekly surgical conference, take minutes and transcribe, book interviews, and perform other clerical duties.

Job details

Your Opportunity: Reporting to the Unit Manager of the Pediatric Cardiology Clinic at the Stollery Children’s Hospital, this position provides a wide range of moderately complex administrative duties in support of professional staff, clients, and the Stollery Pediatric Cardiology Program. The position requires an experienced individual with excellent interpersonal, telephone, and organizational skills along with Medical Secretarial background. The incumbent must be able to work effectively in a busy multitasking environment that includes managing physician calendars, arranging meetings, supporting a weekly surgical conference, taking minutes and transcription, booking interviews, filing and other clerical duties as required. We are looking for a dynamic, highly skilled, detail and quality-oriented individual who thrives in a fast-paced environment. This is an exciting role and opportunity if you are looking to be part of a high performing team, dedicated to providing excellence in pediatric cardiac care. Description: As an Administrative Support IV, you will require advanced administrative or specialized skills and knowledge to support complex procedures, practices and initiatives within a department or program. Classification: Administrative Support IV Union: AUPE GSS Unit and Program: Unit 4C2, Cardiology Ambulatory Program Primary Location: Stollery Children's Hospital Location Details: As Per Location Multi-Site: Not Applicable FTE: 1.00 Posting End Date: 16-NOV-2026 Temporary Employee Class: Temp F/T Benefits Date Available: 26-NOV-2026 Temporary End Date: 05-DEC-2027 Hours per Shift: 7.75 Length of Shift in weeks: 2 Shifts per cycle: 10 Shift Pattern: Days, Evenings Days Off: Saturday/Sunday Minimum Salary: $28.49 Maximum Salary: $34.62 Vehicle Requirement: Not Applicable Required Qualifications: Some post-secondary education. Additional Required Qualifications: Previous experience as a Medical Secretary in a hospital-based setting is required. Familiarity with Connect Care, Netcare, and WCCHN is essential. Applicants must possess excellent typing speed (65–75 WPM) and intermediate proficiency in MS Office Suite, including Excel and Outlook. Strong time management and multitasking skills are required, with the ability to work effectively in a fast-paced environment and manage frequent interruptions. Excellent interpersonal, telephone, organizational, and teamwork skills are essential. This position provides support and coordination for multiple physicians and subspecialty clinics, along with other administrative duties as required. A commitment to Patient and Family Centered Care, reflecting AHS values, is expected. Cross-training to other areas within the Stollery Children’s Hospital may be required. Completion of a Medical Office Assistant, Office Administration, or Secretarial program is required; equivalent Medical Secretary experience may be considered. Self-direction, adaptability, flexibility, attention to detail, confidentiality, and the ability to work independently are essential. Proven reliability, strong prioritization skills, and the ability to meet deadlines are required. Physical demands include lifting, pushing, pulling, bending, and extended periods of sitting, standing, and walking. Preferred Qualifications: Knowledge of hospital systems and physician calendar management preferred Medical terminology essential.

What you’ll do

Provide administrative support and coordination for physicians, subspecialty clinics, and the Pediatric Cardiology Program. Manage calendars and meetings, support a weekly surgical conference, take minutes and transcribe, book interviews, and perform other clerical duties.

Requirements

Requires post-secondary education and completion of a Medical Office Assistant, Office Administration, or Secretarial program, or equivalent Medical Secretary experience; hospital-based Medical Secretary experience and medical terminology are essential. Candidates need familiarity with Connect Care, Netcare, and WCCHN, typing speed of 65–75 WPM, intermediate Microsoft Office skills, and strong organizational, interpersonal, multitasking, and prioritization abilities.

Listed skills

• Microsoft Office · Preferred
• Microsoft Excel · Preferred
• Microsoft Outlook · Preferred
• Time management · Preferred
• Multitasking · Preferred
• Organization · Preferred
• Communication · Preferred
• Prioritization · Preferred

Other relevant skills

Identified from the job description. Confirm important requirements above.

• Medical Secretarial Support
• Physician Calendar Management
• Meeting Coordination
• Minute Taking
• Transcription
• Interview Booking
• Typing
• Microsoft Office
• Excel
• Outlook
• Time Management
• Multitasking
• Organization
• Communication
• Prioritization
• Confidentiality

Job areas

• Administrative
• Healthcare

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