HR Business Partnerships Assistant

Job summary

Coordinate and administer HR services for the Director, Manager, and HR Business Partnership team, including biweekly payroll time entry, meeting scheduling, correspondence, employee records, data entry, and compiling requested information. Direct stakeholder enquiries to the appropriate team member, support standardized HR processes, and provide backup and general administrative support.

Job details

Your Opportunity: Health Shared Services (HSS) launched on Dec. 1, 2025, and provides vital services to clinical and non-clinical teams across Alberta’s healthcare system. We share a common purpose with the teams we serve to deliver timely, high-quality healthcare to patients and families across the province. We work alongside provincial healthcare agencies and corporations, providing expertise, systems and resources related to Human Resources. Description: The Human Resources Assistant provides accurate and appropriate coordination, and administration of a variety of human resource services to the Director, Manager and HRBP team supporting Assisted Living Alberta. Reporting to the Director, HR Business Partnerships, the Human Resources Assistant works with growing independence and in consultation with Human Resource professionals to administer standardized HR processes in line with policies and standards as well as applicable legislation and collective agreements. This position supports and models the customer service focus by directing enquiries and correspondence from internal and external stakeholders to the appropriate team member in a timely manner. The Human Resources Assistant’s duties also include time entry for bi-weekly payroll, arranging and scheduling meetings, preparing correspondence, administration associated with employee files and other HR records, data entry and compiling information according to requests. This position also provides back-up support to other Admins and various other administrative duties. Transition Company: Health Shared Services Classification: Assistant Union: Exempt Unit and Program: HR Business Partnerships Primary Location: Seventh Street Plaza Location Details: Eligible to work remotely within Alberta Employee Class: Regular Full Time FTE: 1.00 Posting End Date: 09-OCT-2026 Date Available: 19-OCT-2026 Hours per Shift: 7.75 Length of Shift in weeks: 2 Shifts per cycle: 10 Shift Pattern: Days Days Off: Saturday/Sunday Minimum Salary: $21.45 Maximum Salary: $35.78 Vehicle Requirement: Not Applicable Required Qualifications: A post-secondary certificate or diploma in Human Resources, Business Administration or related area is required. Previous experience in an Administrative support role is required. Excellent knowledge of computer software include Microsoft Office Suite (Work, Excel, and Outlook) and Human Resource Management Information Systems (e-People / PeopleSoft) are essential. Equivalencies of education and experience may be considered. Additional Required Qualifications: Experience with administrative policies, procedures and standards pertaining to staffing, recruitment classification, employee and labour relations is preferred. Effective communicator with strong organizational skills, client focused orientation and commitment to providing quality services. Approachable and willing to assist, combined with a strong work ethic. Professionalism and the ability to respond to changing priorities in a busy, detail orientated work environment are essential. Knowledge of computer software including Microsoft Office Suite and familiarity with HRMS systems. Strong track record in establishing and maintaining effective working relationships with internal and external stakeholders. Preferred Qualifications: Human Resources experience ideally in an organization of significant size, complexity and diversity is preferred; (healthcare and/or union environment experience is an asset). Experience with reporting. Knowledge of travel, audio visual, room setup. Experience using SharePoint in a professional setting. Experience using iExpense.

What you’ll do

Coordinate and administer HR services for the Director, Manager, and HR Business Partnership team, including biweekly payroll time entry, meeting scheduling, correspondence, employee records, data entry, and compiling requested information. Direct stakeholder enquiries to the appropriate team member, support standardized HR processes, and provide backup and general administrative support.

Requirements

A post-secondary certificate or diploma in Human Resources, Business Administration, or a related area and previous administrative support experience are required; equivalent education and experience may be considered. Candidates should have strong Microsoft Office and HRMS knowledge, communication and organizational skills, a customer-focused approach, and the ability to manage changing priorities; experience with HR processes, reporting, SharePoint, iExpense, or healthcare and union environments is preferred.

Listed skills

• Administrative Support · Preferred
• Reporting · Preferred
• Microsoft Office · Preferred
• Data entry · Preferred

Other relevant skills

Identified from the job description. Confirm important requirements above.

• Human Resources Administration
• Administrative Support
• Payroll Time Entry
• Meeting Scheduling
• Correspondence Preparation
• Employee Records Administration
• Data Entry
• Microsoft Office
• PeopleSoft
• HRMS
• Recruitment Administration
• Staffing
• Employee Relations
• Labour Relations
• Reporting
• Stakeholder Relations

Job areas

• Human Resources
• Administrative
• Healthcare
• Customer Service & Support

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