VIE - Project Coordinator

Job summary

The Project Coordinator will oversee installation documentation, maintain project KPIs, and manage subcontractor invoicing. They will collaborate with engineering, safety, and logistics teams to ensure project strategy implementation and compliance with company policies.

Job details

At Alstom, we understand transport networks and what moves people. From high-speed trains, metros, monorails, and trams, to turnkey systems, services, infrastructure, signalling and digital mobility, we offer our diverse customers the broadest portfolio in the industry. Every day, more than 80 000 colleagues lead the way to greener and smarter mobility worldwide, connecting cities as we reduce carbon and replace cars. Take on a new challenge and apply your experience in coordination and supervision of installation works in a cutting-edge field. You will work alongside dedicated and expert teammates, sharing with them the impact your role will have. On a daily basis, you will collaborate closely with teams across the company (engineering, quality, safety, and logistics), ensuring the implementation of the project strategy and compliance with Alstom’s local policies, standards, and regulations, as well as professional standards and more. This job is in the office 4 days per week downtown Toronto. We will rely on you to: Ensure all documentation is prepared and delivered before work begins on site. Maintain the DML (Document Management Log) in collaboration with managers including weekly alignment and KPI reporting. Generate and maintain PowerBI KPIs for reporting purposes Manage subcontractor timesheets reviews and the invoicing process. Ensure all requirements with various teams are followed and comply with the Alstom Production System (APSYS) roadmap. Use data from various digital tools to generate and maintain weekly and monthly management reports. Work with other teams for the accessibility of the SharePoint / documents. Coordinate with IT regarding technical issue / provide SharePoint access to external users. Manage and update the distribution list for the team. Help manage the Fleet Management Tracker. Coordinate / organize team meetings. Oversee all the construction / installation documents in SharePoint. Capture meeting minutes using various tools (Word, Excel, AI) Create, update PowerPoint presentations for management. Work with Document Control to make sure all the required documents are released on time. Your profile We value passion and attitude over experience. So we don’t expect you to have every single skill. Instead, we’ve listed a few that we believe will help you succeed and grow in this role: Degree in Civil \ Electrical Engineering, Construction, Project Management, or a related field, Experience or knowledge in coordinating construction and installation projects, Familiarity with project management tools and construction planning software, Proficiency in creating PowerBI Dashboards Ability to work in a team and lead multidisciplinary workgroups, Attention to detail and ability to work under pressure while maintaining work quality, Commitment to safety and knowledge of safe work practices What you’ll enjoy Join us for a new and enriching experience: the railway sector is here to stay, so you’ll be able to develop and acquire new skills and experience throughout your career. You will also: Work with a multidisciplinary team dedicated to coordinating all installation activities of Alstom Subsystems, supporting the Installation Delivery Manager and ensuring the implementation of the project strategy in line with Alstom’s strategy, policies, standards, local regulations, and professional norms, Use our collaborative, dynamic, and solution-oriented work environment that fosters innovation and continuous improvement, Contribute to innovative projects, Benefit from our investment in your development through award-winning training, Enjoy a fair and dynamic compensation package that recognizes your performance and potential, as well as comprehensive and competitive social security coverage (life insurance, health insurance, pension). You don’t need to be a train enthusiast to thrive with us. We guarantee that when you step onto one of our trains with your friends or family, you’ll be proud. If you’re up for the challenge, we’d love to hear from you!

What you’ll do

The Project Coordinator will oversee installation documentation, maintain project KPIs, and manage subcontractor invoicing. They will collaborate with engineering, safety, and logistics teams to ensure project strategy implementation and compliance with company policies.

Requirements

Candidates should hold a degree in Civil or Electrical Engineering, Construction, or Project Management. Proficiency in PowerBI and experience in coordinating construction or installation projects are highly valued.

Benefits

• Life insurance
• Health insurance
• Pension
• Training and development

Listed skills

• Project Coordination · Preferred
• Construction Management · Preferred
• SharePoint · Preferred
• invoicing · Preferred
• Technical Documentation · Preferred
• Multidisciplinary Team Collaboration · Preferred
• Safety Compliance · Preferred
• Microsoft Office · Preferred

Other relevant skills

Identified from the job description. Confirm important requirements above.

• Project coordination
• Construction management
• PowerBI
• Document control
• SharePoint
• Data reporting
• KPI tracking
• Invoicing
• Subcontractor management
• Technical documentation
• Multidisciplinary team collaboration
• Safety compliance
• Installation supervision
• Microsoft Office
• Project planning
• Dashboard
• Project Management
• Power BI
• Presentations
• Key Performance Indicators (KPIs)
• Management
• Coordinating
• Electrical Engineering
• Innovation
• Microsoft PowerPoint
• Microsoft Excel
• Continuous Improvement Process
• Detail Oriented
• Social Security
• KPI Reporting
• Microsoft SharePoint
• Subcontracting
• Solution-Oriented
• Document Control
• Management Reporting
• Transport Networks
• Taking Meeting Minutes
• Document Management
• Construction Project Management
• Planning Software
• Data Manipulation Language
• Workplace Norms
• Health Insurance

Job areas

• Engineering
• Construction
• Transportation
• Logistics
• Management & Leadership
• Project Coordinator
• Statistical, Mathematical and Related Associate Professionals
• Project Management Specialists

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