Lead Coordinator, Guest Services

Job summary

The Lead Coordinator supports the Guest Services Manager by providing operational guidance, training, and mentorship to the team. They act as a subject matter expert to ensure consistent service standards and efficient workflow management across the guest journey.

Job details

Year Round Why join CMH? We work hard, we play hard, and we have the best time doing it. Our mission is to guide our staff and guests through life-changing mountain experiences, and our vision is to be recognized as the world leader of guided mountain experiences – by our guests, our employees, our partners, and our communities. We're all drawn to CMH for different reasons, but we stay for the people–both employees and guests–who are brought together by a unique shared passion for skiing, riding, the mountain world, and life in general. CMH is where mountain magic happens! Things that are important to us: Safety as a cornerstone. Share our passion – every day. Always act with integrity. We work as a team. Aim for best. Balance our social, fiscal, and environmental responsibilities. Things that are important to you: The opportunity to build lifelong friendships with staff and guests from around the world. Working for a company that stands behind its mission, vision, and values. An inclusive and rewarding company culture where employees are valued and supported. Explore and work at a world-class mountain destination. Enjoy meals created by culinary professionals that incorporate fresh, local ingredients. Work with hospitality professionals that take pride in providing a high-end guest experience. An opportunity to grow and learn in a work environment that promotes feedback and development. Discounts with brand partners and on CMH merchandise. Opportunities to heli-hike and heli-ski, as available. CMH is honored to operate in the traditional territories of the Ktunaxa, Secwépemc, Syilx, Sinixt, Carrier (Dakelh), and Stoney Nakoda Nations. Position Title: Lead Coordinator, Guest Services Company Name: CMH Heli-Skiing & Summer Adventures Reports To: Manager, Guest Services Location of Work: Banff, Alberta Job Status: Full-time, Year-Round FLSA Status: Non-Exempt Number of Positions: 1 Direct Reports: 0 Date of Last Review: Sept 2026 Desired Start Date: Oct 2026 Posting Close Date: This posting will remain open until a suitable candidate is found. The earliest posting close date would be September 24, 2026. Position Overview The Guest Services Lead Coordinator supports the Manager, Guest Services in the day-to-day operation of the Guest Services department. The role acts as a senior resource for the team by providing operational guidance, supporting training and onboarding, monitoring workloads, assisting with escalation situations, and driving consistency in departmental processes. The Guest Services Lead Coordinator serves as a subject matter expert in guest service operations, reservations processes, and departmental systems while working closely with internal stakeholders to support an exceptional guest experience. This role provides leadership through influence, coaching, and mentorship while maintaining an active workload and supporting the team through the full pre- and post-trip guest journey. Essential Duties and Responsibilities Act as the first point of contact for Guest Services Coordinators requiring operational guidance or support. Assist in monitoring team workloads and help prioritize tasks to ensure service standards are maintained. Support the Manager, Guest Services in coordinating daily department activities and coverage needs. Provide coaching, mentorship and informal leadership to Guest Services team members. Assist with onboarding and training of new employees. Support ongoing development of team knowledge and operational expertise. Participate in regular team meetings and contribute to department planning initiatives. Assist with guest escalations and complex situations, escalating as appropriate. Monitor departmental processes and identify opportunities for increased efficiency and consistency. Support workflow management to ensure service levels and response timelines are achieved. Ensure departmental procedures and standards are being followed consistently. Maintain strong working relationships with Sales, Operations, Logistics, Lodges, Finance and other internal stakeholders. Support the coordination of guest-related issues requiring cross-department collaboration. Assist with department projects and initiatives as assigned. Champion a high standard of guest service throughout the guest journey. Ensure guest interactions reflect CMH’s values and brand standards. All employees will support the implementation of CMH health and safety and sustainability initiatives and participate in training and provide assistance as required during emergency response situations. Minimum Qualifications Post-secondary education in a related field. Minimum 3 years of experience in a guest-facing, administrative, reservations or hospitality role. Experience training, mentoring, or supporting peers in a team environment. Experience working with CRM, reservations or operational systems. Experience in the ski industry, preferred. Competencies, Knowledge, Skills, Abilities, and Other Qualities All CMH employees will demonstrate integrity, discretion, and critical thinking, along with adaptability and effective problem-solving skills. A positive, collaborative working style is essential, with the ability to build meaningful relationships with key internal and external stakeholders. Strong organizational skills, attention to detail, and strategic planning abilities are crucial. The candidate must be able to communicate clearly, effectively, and in a timely manner, maintaining professionalism and confidentiality in all interactions. Proficiency in Microsoft Office and the ability to quickly learn other relevant software platforms are important, as is the ability to prioritize tasks in a fast-paced environment with fluctuating seasonal workloads and changing priorities. The role requires a trustworthy, goal-oriented, respectful, and self-directed individual who can navigate complex responsibilities. Additionally, the candidate must have the confidence to interact with all levels of the company, including those in remote locations within a hub-and-spoke model. Working Conditions Able to lift, carry, or otherwise move and position up to 20 pounds on an occasional basis. Manual dexterity to operate a computer and other common office equipment on a constant basis. This position is required, at times, to work on evenings, weekends, and holidays based on the needs of the business. This position may require occasional travel to CMH areas, as well as some travel to industry functions on an occasional basis. CMH is committed to developing a rich culture, a diverse workforce, and a healthy work environment in which every employee is treated fairly and respected. Each employee will contribute to the company's success while also having the opportunity to achieve their full potential as individuals. Other Duties as Assigned This position description is an overview of the scope of responsibilities for the role described above. With the evolution of CMH, the responsibilities of this position may change, as may the details that are associated with many of the tasks. During these times of change, this position requires the flexibility and willingness to accept new responsibilities and potentially transfer others. Compensation A competitive compensation package will be provided based upon qualifications, experience, and skill set. Further details will be discussed in a personal interview. Benefits and Perks: Health and dental benefits. Group Savings Plan eligibility. Paid personal/sick days. CMH Ski Pass Program. IKON Pass Benefits. Pro deal affiliations with Brand Partners. Opportunities to heli-hike and heli-ski, as available. **CMH is an equal opportunity employer**

What you’ll do

The Lead Coordinator supports the Guest Services Manager by providing operational guidance, training, and mentorship to the team. They act as a subject matter expert to ensure consistent service standards and efficient workflow management across the guest journey.

Requirements

Candidates must have post-secondary education and at least 3 years of experience in a guest-facing, administrative, or hospitality role. Proficiency in CRM or reservation systems and strong leadership capabilities are required.

Benefits

• Health benefits • Dental benefits • Group savings plan • Paid personal days • Paid sick days • Ski pass program • Ikon pass benefits • Brand partner discounts • Heli-hike opportunities • Heli-ski opportunities

Listed skills

• Problem solving · Preferred
• Mentorship · Preferred
• Attention to detail · Preferred
• Communication · Preferred
• Microsoft Office · Preferred
• CRM Systems · Preferred
• Team Leadership · Preferred
• Conflict Resolution · Preferred
• Onboarding · Preferred

Other relevant skills

Identified from the job description. Confirm important requirements above.

• Guest services
• Team leadership
• Operational guidance
• Staff training
• Onboarding
• Conflict resolution
• Reservations management
• CRM systems
• Strategic planning
• Communication
• Problem-solving
• Microsoft Office
• Workflow management
• Hospitality management
• Mentorship
• Attention to detail
• Office Equipment
• Emergency Response
• Influencing Skills
• Sustainability Initiatives
• Influencing Without Authority
• Professionalism
• Workflow Management
• Organizational Skills
• Lifting Ability
• Self-Discipline
• Service Standards
• Planning
• Quick Learning
• Adaptability
• Computing Platforms
• Customer Relationship Management
• Strategic Planning
• Customer Service
• Confidentiality
• Training And Development
• Critical Thinking
• Finance
• Leadership
• Problem Solving
• Fine Motor Skills
• Merchandising
• Employee Onboarding
• Operations
• Coaching
• Sales Operations
• Coordinating
• Reservations
• Prioritization
• Trustworthiness

Job areas

• Customer Service & Support
• Hospitality
• Management & Leadership
• Administrative
• Sports & Recreation
• Guest Services Coordinator
• Hotel Desk Clerk
• Hotel Receptionists
• Hotel, Motel, and Resort Desk Clerks