Administrative Assistant

Company Description American Iron & Metal (AIM) is a family-owned company and a recognized global leader in the metal recycling industry, with more than 135 sites and 4,000 employees worldwide. We have continued to thrive over the past eight decades thanks to the dedication of our employees and the continued trust and support of our customers. Be part of the AIM team, a growing team with an entrepreneurial spirit that has evolved over the years to become a successful and multi-faceted company with business divisions that include metal recycling, decommissioning and demolition, auto parts sales and recycling, welded assembly manufacturing, construction waste recycling, and the production of customized industrial and mining products. We are proud to do good things for the environment to help create a greener and more sustainable future for everyone. It’s simple; we do it right. We aim for excellence. What we offer: Competitive salary, vacation, benefits, and RRSP matching program AIM’s annual tuition scholarship program of up to $8,500 per eligible dependent The tools and support needed to succeed in your career and professional development A dynamic and rewarding work environment that is also a lot of fun! Job Description We are currently looking for a motivated Administrative Assistant to join our team at our Lévis, Quebec site. This is a daytime, on-site position from Monday to Friday. Reporting to the general manager, the administrative assistant plays a key role in supporting the General Manager in both their responsibilities as General Manager and Commercial Director, particularly with purchasing-related activities. What you'll be responsible for: Draft emails to clients and review client agreements. Work closely with the Account Manager in Québec. Answer incoming calls for the Lévis office and route calls to the appropriate departments. Schedule client appointments and follow up with clients as needed. Generate data analysis reports. Manage the manager's email inbox. Forward marketing emails to the appropriate buyer. Track employee payroll and vacation requests under the manager's supervision. Enter data to produce reports. Provide support to internal and external clients. Handle administrative follow-up for employees on the manager's team. Manage uniforms, personal protective equipment (PPE), and office supply orders. Coordinate logistics for corporate suite events. Follow up on invoices for specific projects. Perform other related duties as assigned. Qualifications To join our team: Have relevant experience in an administrative assistant, executive support, or similar role; Are proficient with computer applications, including Microsoft Office and OpenERP; Have excellent verbal and written communication skills; Are able to manage multiple priorities simultaneously with accuracy and attention to detail; Have a strong customer service mindset and collaborate effectively with a variety of stakeholders; Demonstrate discretion and are able to handle confidential information; Are self-motivated, resourceful, and take initiative; Are bilingual in English and French, both written and spoken. Additional Information American Iron & Metal Company and its subsidiaries are equal opportunity employers. The masculine form is used solely to simplify the text. Only candidates selected for an interview will be contacted.

The administrative assistant supports the General Manager and Commercial Director with purchasing activities, client communications, and data reporting. They also manage office logistics, including payroll tracking, supply orders, and event coordination.

Candidates must have relevant experience in an administrative or executive support role and proficiency in Microsoft Office and OpenERP. Excellent communication skills and bilingualism in English and French are required.

• Competitive salary • Vacation • Benefits • RRSP matching program • Tuition scholarship program

• Time managementPreferred
• Customer servicePreferred
• Attention to detailPreferred
• Data analysisPreferred
• Microsoft OfficePreferred

Identified from the job description. Confirm important requirements above.

• Administrative support
• Executive support
• Microsoft Office
• OpenERP
• Data analysis
• Communication skills
• Customer service
• Time management
• Attention to detail
• Logistics coordination
• Payroll tracking
• Bilingualism
• Office Supply Management
• Resourcefulness
• Bilingual (French/English)
• Self-Motivation
• Demolition
• Data Analysis
• Welding
• Multilingualism
• Customer Service
• Communication
• Executive Information Systems
• Sales
• Marketing
• Invoicing
• Personal Protective Equipment
• Proactivity
• Purchasing
• Detail Oriented

• Administrative
• Manufacturing
• Customer Service & Support
• Logistics
• Administrative Assistant
• Office / Administrative Assistant (General)
• Administrative and Executive Secretaries
• Secretaries and Administrative Assistants, Except Legal, Medical, and Executive

Minimum experience

2+ years

Posting language

English

Working hours

40 hours per week