Accounts Payable Administrator

Job summary

The Accounts Payable Administrator manages daily invoice recording, vendor inquiries, and reconciliations while supporting the finance team with reporting and cash management. They are also responsible for maintaining general ledgers and ensuring compliance with company policies across infrastructure projects.

Job details

The Accounts Payable Administrator is responsible for providing administrative support to the Finance team in an efficient, effective, and accurate manner. To deliver quality accounting, reporting and financial support to key internal and external stakeholders in an accurate, timely and efficient manner. Responsibilities Record invoices in the system daily, ensuring information on invoice is complete. Manage the AP inbox and delegate inquires to appropriate team member when needed. Deal with vendor enquires related to invoices/payments, answering phone calls and emails and liaising with relevant departments as necessary. Perform administrative duties such as photocopying, filing and printing. Reconcile vendor statements. Ensure compliance with Company policies and procedures. As required, assist with other duties as assigned by Accounting Manager Cash Management- AP/AR Ensure that the project Accounts payable/Accounts receivable policies and procedures are implemented and always followed up. Work with assigned billing specialist; review invoices; follow up on collections; and analyze and understand unbilled work in progress (WIP). Financial and Management Reporting Assist the Accounting Manager on the preparation of monthly Balance Sheet and P&L Maintenance of operational and associated company cost tracking, coding, and recording in the general ledger and related systems/processes. Preparation and maintenance of group and associate company general ledgers, including journal processing. Prepare the monthly Reporting files required by the Finance team. Qualifications Preference for candidates with previous accounting experience. Accounting diploma/certification would be an asset. Good Knowledge using MS Office Good communication and teamwork skills Ability to work in a high-volume environment. Come Build Your Career at Amico Amico delivers complex and impactful infrastructure projects that help communities grow, move and thrive. From highways and bridges to transit and residential and commercial environments, our work strengthens Ontario’s communities and helps build a more connected future. As a Canadian-owned and operated construction company, Amico brings together expertise in general contracting, civil engineering and road building to deliver projects of significant scale and complexity. Through careful planning, innovative thinking and disciplined execution, we work alongside our clients and partners to create infrastructure that will serve communities for generations. At Amico, our people are at the heart of our success. As one of Canada’s Best Managed Companies, we are proud to be recognized for the strength of our leadership, culture and commitment to continuous improvement. We foster a collaborative, inclusive and performance-driven environment where employees are empowered to contribute their expertise, take on meaningful challenges and continue developing their careers. Amico fosters diversity, inclusion and belonging within and across our organization. We welcome all to apply, including women, visible minorities, Indigenous peoples, persons with disabilities, and persons of any sexual orientation or gender identity. We also recognize that experience and potential are not always reflected by a checklist. If you are excited about this opportunity but do not meet every listed requirement, we encourage you to apply as your skills, perspective and experience may make you a strong fit for this role or another opportunity. While Amico utilizes Artificial Intelligence to assist in our recruitment process, all final hiring decisions are made entirely by members of our team. We are committed to adhering to the objectives and requirements outlined in the Accessible Canada Act (ACA), and to meeting the accessibility needs of persons with disabilities in a timely manner. By implementing the requirements of the ACA and its applicable regulations, we will provide appropriate accommodation upon request throughout the interview and hiring process. If you require accommodation, please contact Lujain.safadi@amico.build, and we will work with you to support your individual needs. We thank all applicants for their interest. However, only those selected for an interview will be contacted. Strictly no third party resumes accepted.

What you’ll do

The Accounts Payable Administrator manages daily invoice recording, vendor inquiries, and reconciliations while supporting the finance team with reporting and cash management. They are also responsible for maintaining general ledgers and ensuring compliance with company policies across infrastructure projects.

Requirements

Candidates should have previous accounting experience and strong proficiency in MS Office. An accounting diploma or certification is considered an asset for this role.

Listed skills

• Accounts receivable · Preferred
• Financial Reporting · Preferred
• MS-Office · Preferred
• Communication · Preferred
• Teamwork · Preferred
• Data entry · Preferred
• Administrative Support · Preferred
• Collections · Preferred

Other relevant skills

Identified from the job description. Confirm important requirements above.

• Accounts payable
• Accounts receivable
• Financial reporting
• General ledger
• Reconciliation
• Invoice processing
• Cash management
• MS Office
• Communication
• Teamwork
• Data entry
• Administrative support
• Project accounting
• Collections
• Coding
• Project Management
• Invoicing
• Planning
• Accounts Payable
• Innovation
• Finance
• Profit And Loss (P&L) Management
• Administrative Support
• Administrative Functions
• Construction
• Billing
• Accounting
• Civil Engineering
• Management Reporting
• Telephone Skills
• Filing
• Accounts Receivable
• General Ledger
• Cash Management
• Invoice Review
• Balance Sheet
• Ledgers (Accounting)
• Public Works

Job areas

• Finance & Accounting
• Administrative
• Construction
• Accounts Payable Administrator
• Accounts Payable / Receivable Clerk
• Accounting Associate Professionals
• Bookkeeping, Accounting, and Auditing Clerks

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