Project Administrator

Job summary

The Project Administrator provides daily administrative support for purchasing, financial, inventory, and production activities. They are responsible for maintaining accurate records in SAP and BASWARE while ensuring timely reporting and compliance with safety policies.

Job details

Join Amrize as a Project Administrator and help construct what's next. If you're ready to put your skills to work on projects that matter — and build a career with a company that’s building North America — we want to hear from you! ABOUT THE ROLEThe Project Administrator provides day-to-day administrative support for purchasing, financial, reporting, inventory, and production activities. The role is responsible for maintaining accurate records, managing SAP and BASWARE processes, supporting month-end reporting, and ensuring purchasing, inventory, and production transactions are completed accurately and on time. The Project Administrator also supports reporting and data management across key business systems. WHAT YOU’LL ACCOMPLISH Create purchase orders (POs), update the PO spreadsheet, handle PO increases as needed, and receive invoices, ensuring records are accurate, up to date, and processed on time. Create all new POs for the start of the year. Manage BASWARE and SAP Workflow to support smooth purchasing and financial processes. Complete monthly GRIR reports and pending invoice lists for month-end, as well as vendor account statement reconciliations twice a year. Manage Job Cost and Standard Production Reporting, raw material reporting, and in-transit reports, ensuring timely and accurate reporting. Create new material codes, update Bills of Materials (BOMs), create process orders for mix designs, and handle COGI reports in SAP, keeping records accurate and current. Execute daily material receipts for production, standard product internal transfers, and inventory count updates, ensuring production and inventory transactions are completed accurately and on time. Manage and update gas cards in the PetroCanadaFUEL system and review spending reports to support accurate tracking and reporting. Help maintain accurate and reliable data across key business systems to support day-to-day operations and decision-making. Demonstrate a commitment to communicating, improving, and adhering to health, safety, and environmental policies in all work environments and areas. Promote a culture of safety and exhibit these behaviors. WHAT WE’RE LOOKING FOREducation: College DiplomaField of Study Preferred: BusinessRequired Work Experience: Minimum 2 years of administrative, project administration or purchasing experienceRequired Technical Experience: MS Office, SAP, BASWARETravel Requirements: 10% Additional Requirements: Strong attention to detail with high level of accuracy Strong organizational and time management skills Experience creating and managing purchase orders and invoices Experience with financial reporting, month-end processes, and reconciliation is an asset Experience working with inventory, production, or material management systems is an asset Strong communication and problem-solving skills Able to work independently and as part of a team Successful candidates must adhere to all safety protocols and proper use of Amrize approved Personal Protection Equipment ("PPE"), including but not limited to respirators. Employees that are required to wear respirators must be clean shaven where the respirator seal meets the face in order to pass the qualitative and quantitative fit tests. WHAT WE OFFER Flexible Health & Dental benefits coverage for you and your dependants A generous Pension Plan designed to support you through various stages of your career and life Access to voluntary programs like RRSP and TFSA for future financial planning Healthy Living support through an Employee and Family Assistance Program (EFAP), offering confidential assistance for work, health, or life challenges Easy access to mental health and well-being support Service recognition awards to celebrate your contributions Perks & discounts on a variety of products and services Access to online learning platforms, financial educational assistance, and a culture that fosters career growth and opportunities Financial support for new parents beyond statutory benefits An inclusive and welcoming environment where everyone can be themselves A collaborative work culture in a supportive and team-oriented work environment Company-provided personal protective equipment ensuring your safety and comfort on the job where applicable As part of our dedicated focus on the health and safety of all employees, a pre-employment medical, including drug and alcohol testing and a criminal record check, will be required.

What you’ll do

The Project Administrator provides daily administrative support for purchasing, financial, inventory, and production activities. They are responsible for maintaining accurate records in SAP and BASWARE while ensuring timely reporting and compliance with safety policies.

Requirements

Candidates must hold a College Diploma in Business and possess at least 2 years of relevant administrative or purchasing experience. Proficiency in MS Office, SAP, and BASWARE is required, along with strong organizational and communication skills.

Benefits

• Flexible Health & Dental benefits • Pension Plan • RRSP • TFSA • Employee and Family Assistance Program • Mental health and well-being support • Service recognition awards • Perks & discounts • Online learning platforms • Financial educational assistance • Financial support for new parents

Listed skills

• Time management · Preferred
• SAP · Preferred
• Problem solving · Preferred
• Administrative Support · Preferred
• Financial Reporting · Preferred
• Attention to detail · Preferred
• Communication · Preferred
• Inventory management · Preferred
• data management · Preferred

Other relevant skills

Identified from the job description. Confirm important requirements above.

• Administrative support
• Purchasing
• Financial reporting
• Inventory management
• Production activities
• SAP
• BASWARE
• Data management
• Purchase orders
• Invoice processing
• Reconciliation
• Communication
• Problem-solving
• Time management
• Attention to detail
• Safety protocols
• Bill Of Materials
• Statement Reconciliation
• Administrative Support
• Record Keeping
• Workflow Management
• Project Administration
• Mental Health
• Business Systems
• Decision Making
• Data Management
• Discounts And Allowances
• Financial Planning
• Financial Statements
• Invoicing
• Problem Solving
• Job Costing
• Learning Platforms
• Microsoft Office
• Operations
• Personal Protective Equipment
• SAP Applications
• Time Management
• Team Oriented
• Environment Health And Safety
• Detail Oriented

Job areas

• Administrative
• Finance & Accounting
• Construction
• Manufacturing
• Logistics
• Project Administrator
• Project / Program Administrative Assistant
• Administrative and Executive Secretaries
• Secretaries and Administrative Assistants, Except Legal, Medical, and Executive