Submittal specialist - HVAC

Montréal, QC
On-site
Posted Oct 3, 2026
1 position

Opens an external site

Employment type: Full-time
Experience level: Mid-level · 2+ years
Minimum education: Professional degree
Posting language: English
Working hours: 40 hours per week
Seniority: Mid-Senior level

Job summary

Prepare and coordinate HVAC project submittals by interpreting specifications and drawings, selecting mechanical components, confirming estimates and timelines, and obtaining engineer approval. Coordinate approved project releases with sales, the factory, suppliers, and the client, and track requests through delivery.

Job details

Submittal Specialist Looking for a challenging job? Do you want to work on large-scale HVAC projects for prestigious clients such as NASA, Google, Harvard, Coca-Cola or the US Army? Do you want to have a positive impact on the environment? Stop looking, come working with us! Benefits Of Being In Our Team Ultra comfortable and clean work environment 2 weeks off during the summer + paid vacations at Christmas! Group insurance Employee referral bonus of $500 Personal leave Corporate clothing Employee assistance program Active Social Club Sommaire de la fonction Under the supervision of the Submittal Manager, the Submittal Specialist is in charge of performing various tasks in order to prepare submittals based on client's request. In collaboration with the sales department, he/she must have a clear understanding of the customer's needs. He/She is responsible for communicating to the customer any changes on the initial project plan based on the accepted bid documents. Upon client engineer approval, he/she needs to release approved submittals into production and coordinate the released project between the factory and the client. Read and interpret project specifications, mechanical plans and electrical & control schematics; Select mechanical components such as fans, heat exchangers, cooling and heating components; Prepare submittal drawing request for the appropriate department & coordinate Kick Off Submittal Meeting to meet the specified mechanical, refrigeration and control features; Confirm the project’s timeline in collaboration with the factory and the sales department; Confirm final estimation based on required supplier quotations, and make sure project costs match sales and estimation quotation; If needed, review the quote in order to meet client expectations; Send project’s submittal file to engineer, and coordinate with sales until submittal is approved; Prepare a release package for the project submittal, assemble all final estimates and supplier quotations, and coordinate delivery dates with Order Desk; Coordinate Kick Off Release Meeting with the factory and release into production; Keep track of the project for any other request until delivery. Effectuer toutes autres tâches connexes avec vos fonctions. Expérience et Formation Formation et expérience Technical school diploma in Building Systems Technology; 3 to 5 years of HVAC-related experience. Connaissances particulières Have a good understanding of the design of an air-handling unit; Communication skills; Teamwork skills; Basic knowledge of AutoCAD; MS Office; Functional French (asset); English fluency mandatory: English proficiency is mandatory since the job holder will have to exchange and discuss with our american clients, and will also have to consult and produce documents in english. Here’s a quick example of how Annexair intends to change the HVAC world: https://www.youtube.com/watch?v=Nk1UsN5l7nM

What you’ll do

Requirements

Requires a technical school diploma in Building Systems Technology and 3 to 5 years of HVAC-related experience. Candidates should understand air-handling unit design, have communication and teamwork skills, and possess basic AutoCAD and Microsoft Office knowledge; English fluency is mandatory, while functional French is an asset.