Administrative Assistant 1 [AQ-19524]

Job summary

Provide administrative support by coordinating schedules, travel, visa processing, and expense reporting. Manage team space and hardware resources, and support device integration and operational needs for a collaboration platform focused on calling and meetings.

Job details

Aquent is partnering with a globally recognized technology leader at the forefront of innovation, where your contributions directly support the development and enhancement of cutting-edge collaboration platforms that connect millions worldwide. This is your chance to be part of a team that’s revolutionizing how people connect and collaborate on a global scale, making a tangible impact on global communication. Are you a highly organized and proactive individual ready to make a significant impact within a dynamic team? This pivotal role offers the opportunity to provide essential administrative support, playing a crucial part in ensuring the smooth operation of a team focused on a leading collaboration platform. You’ll be instrumental in managing critical logistics, optimizing team efficiency, and directly contributing to the success of features that power calls, meetings, and device integration, enhancing how people connect and collaborate globally. Your Impactful Responsibilities Provide comprehensive administrative support, including time management, travel arrangements, visa processing, and expense reporting. Manage and optimize physical space and hardware resources for the team. Support the team’s focus on a leading collaboration platform, specifically contributing to areas like calling, meetings, and device integration. Assist with the integration of various devices, such as headsets and meeting room equipment, into the platform. Ensure seamless operational flow for a team dedicated to enhancing global communication and collaboration. What You’ll Bring To The Team Proven experience in administrative support, including managing time, travel, visas, and expenses. Demonstrated ability to manage physical space and hardware resources. Exceptional organizational skills and a proactive mindset. Strong communication and interpersonal abilities, fostering effective teamwork. Stand Out Qualifications Direct experience supporting teams working with a leading collaboration platform, such as Microsoft Teams. Advanced experience in hardware and space management within a technology-focused environment. About Aquent Talent Aquent Talent connects the best talent in marketing, creative, and design with the world’s biggest brands. Our eligible talent get access to amazing benefits like subsidized health, vision, and dental plans, paid sick leave, and retirement plans with a match. We also offer free online training through Aquent Gymnasium. More information on our awesome benefits! Aquent is an equal-opportunity employer. We evaluate qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, and other legally protected characteristics. We’re about creating an inclusive environment-one where different backgrounds, experiences, and perspectives are valued, and everyone can contribute, grow their careers, and thrive. Client Description Join a global technology leader driving innovation and empowering people and organizations worldwide to achieve more. Here, you’ll collaborate with passionate, diverse teams to create impactful solutions that shape the future. The culture prioritizes growth, inclusion, and purpose—where your ideas are valued, and your work drives real change. Wherever your passion lies and wherever your career is headed—you’ll play a role in projects that touch billions of lives. With flexible work options and a supportive environment, you’ll have the tools to thrive both personally and professionally. Be part of something that truly matters. Why work with AQUENT? Check out our awesome benefits: https://aquent.com/talent/talent-benefits Aquent is an equal opportunity employer. We evaluate qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, and other legally protected characteristics.

What you’ll do

Provide administrative support by coordinating schedules, travel, visa processing, and expense reporting. Manage team space and hardware resources, and support device integration and operational needs for a collaboration platform focused on calling and meetings.

Requirements

Candidates should have administrative support experience covering time management, travel, visas, and expenses, along with experience managing physical space and hardware resources. Strong organization, initiative, communication, and interpersonal skills are required; experience supporting Microsoft Teams or technology-focused hardware and space management is an advantage.

Benefits

• Subsidized Health Plan • Subsidized Vision Plan • Subsidized Dental Plan • Paid Sick Leave • Retirement Plan With Employer Match • Free Online Training

Listed skills

• Time management · Preferred
• Teamwork · Preferred
• Microsoft Teams · Preferred
• Administrative Support · Preferred
• interpersonal skills · Preferred
• Communication · Preferred

Other relevant skills

Identified from the job description. Confirm important requirements above.

• Administrative Support
• Time Management
• Travel Arrangements
• Visa Processing
• Expense Reporting
• Space Management
• Hardware Resource Management
• Organizational Skills
• Proactive Problem-Solving
• Communication
• Interpersonal Skills
• Teamwork
• Device Integration
• Microsoft Teams

Job areas

• Administrative
• Technology