Project Supplier Coordinator - M/F

Job summary

Act as the primary point of contact for suppliers to coordinate multidisciplinary teams and ensure the timely delivery of project objectives. Manage documentation approvals, monitor supplier schedules, and implement risk mitigation plans to protect the company's contractual position.

Job details

Key Responsibilities • Act as the single point of contact for all communications with supplier(s) during the execution of Purchase Orders. • Lead and coordinate multidisciplinary teams (Engineering, Procurement, Quality), with support from Project stakeholders (Project Manager, Project Engineering Manager, Project Procurement & Logistics Manager, Project Contract Manager). • Drive and coordinate Package Team activities to: - Define priorities and strategies - Monitor package status - Establish and execute action plans - Ensure achievement of project objectives • Arbitrate between stakeholders and make decisions when necessary. • Ensure timely delivery and approval of documentation by: - Coordinating with Engineering and Quality teams and supplier(s) - Monitoring document submission and approval status - Supporting key project milestones (qualification, manufacturing release, delivery) • Protect and strengthen the company’s position with suppliers by applying contractual and commercial leverage in line with Purchase Order conditions. • Lead and facilitate meetings with suppliers (e.g. progress meetings), including: - Preparation of Minutes of Meeting (MoMs) - Identification of blocking points - Assignment of responsibilities and deadlines • Monitor supplier schedules and overall progress, coordinating closely with internal stakeholders. - Support the supplier in schedule preparation when required, including integration of project milestones and gates. • Identify risks and delays and implement mitigation plans, including: - Delay notifications - Definition of corrective actions - Recovery to contractual schedule • Conduct regular visits to supplier premises to: - Assess progress - Resolve issues - Strengthen collaboration • Support in the preparation of claims and counterclaims. • Contribute to, and when required, lead Change Order negotiations. • Provide continuous support to team members dealing with supplier-related issues. Performance Indicators • On-time and complete delivery of materials as per Purchase Orders. • Timely achievement of intermediate milestones (documentation, manufacturing release, issue resolution). • Accuracy, quality, and timeliness of reporting. Qualifications, Competencies & Experience • Master’s in Management or Engineering degree or equivalent • Solid experience in Procurement, Project Management, Contract Management, Quality, or Engineering within industrial projects • Strong knowledge of mechanical systems & heat exchangers (Nuclear Conventional Island) • Experience in quality standards, planning & scheduling, and basic commercial/contractual topics • Fluent English required, French is a plus • Nuclear project experience is an advantage Key Skills • Strong communication, stakeholder management, and influencing skills • Proactive, team-oriented, and solution-driven mindset • Solid organizational and prioritization abilities • Ability to report, present, and interact with senior management • Flexible and willing to travel regularly Join us and work with global teams to support global customers ! At Arabelle Solutions, we have team members of more than 49 nationalities spread across 16 countries. At Arabelle Solutions, we know diversity makes teams and business stronger.

What you’ll do

Act as the primary point of contact for suppliers to coordinate multidisciplinary teams and ensure the timely delivery of project objectives. Manage documentation approvals, monitor supplier schedules, and implement risk mitigation plans to protect the company's contractual position.

Requirements

Requires a Master's degree in Management or Engineering with solid experience in industrial project procurement, contract management, or engineering. Proficiency in English is required, with specific knowledge of mechanical systems and heat exchangers in the nuclear sector.

Listed skills

• Project management · Preferred

Other relevant skills

Identified from the job description. Confirm important requirements above.

• Communication
• Stakeholder Management
• Influencing Skills
• Organizational Abilities
• Prioritization
• Project Management
• Contract Management
• Procurement
• Quality Standards
• Planning & Scheduling
• Mechanical Systems
• Heat Exchangers
• Nuclear Project Management
• Reporting
• Problem Solving
• Team Leadership
• Meeting Facilitation
• Change Orders
• Project Engineering
• Planning
• Management
• Counterclaims
• English Language
• French Language
• Heat Exchanger
• Logistics Management
• Milestones (Project Management)
• Negotiation
• Project Stakeholders
• Purchasing
• Team Oriented
• Scheduling
• Coordinating
• Mitigation

Job areas

• Engineering
• Management & Leadership
• Energy
• Manufacturing
• Logistics
• Package Manager
• Mechanical Systems Engineer
• Mechanical Engineers