Accounts Payable Administrator

Job summary

Process and verify invoices and payment requests, manage vendor accounts, execute payments, and reconcile transactions while resolving discrepancies with vendors and internal teams. Maintain audit-ready records, support month-end and year-end closing, and contribute to improvements in accounts payable processes and controls.

Job details

About the Role: The Accounts Payable Administrator plays a critical role in ensuring the accuracy and timeliness of all outgoing payments within our Consumer Support Services organization. This position is responsible for managing the full accounts payable cycle, from invoice receipt and verification to payment processing and reconciliation. The successful candidate will collaborate closely with vendors, internal departments, and finance teams to maintain strong relationships and resolve any discrepancies efficiently. By maintaining meticulous records and adhering to company policies and regulatory requirements, the Accounts Payable Administrator helps safeguard the company’s financial integrity. Ultimately, this role supports the smooth financial operations that enable the organization to deliver exceptional consumer support services across Canada. Minimum Qualifications: * Post-secondary education in accounting, finance, or a related field. * Minimum of 2 years of experience in accounts payable or a similar financial administrative role. * Proficiency with accounting software and Microsoft Office Suite, particularly Excel. * Strong understanding of accounts payable processes and financial controls. * Excellent organizational skills and attention to detail. Preferred Qualifications: * Experience working within the consumer support services or related industry. * Familiarity with Canadian tax regulations and compliance requirements. * Knowledge of ERP systems such as SAP, Oracle, or similar platforms. * Certification in accounting or bookkeeping (e.g., CPA, CMA, or equivalent). * Demonstrated ability to work effectively in a fast-paced, team-oriented environment. Responsibilities: * Process and verify invoices, expense reports, and payment requests to ensure accuracy and compliance with company policies. * Manage vendor accounts, including setting up new vendors, maintaining accurate records, and responding to vendor inquiries. * Prepare and execute timely payments via electronic transfers, cheques, or other approved methods. * Reconcile accounts payable transactions and resolve discrepancies or issues in collaboration with internal teams and vendors. * Maintain organized and up-to-date documentation for audit and reporting purposes. * Assist with month-end and year-end closing activities related to accounts payable. * Support continuous improvement initiatives to optimize accounts payable processes and controls. Skills: The required skills enable the Accounts Payable Administrator to accurately process and manage financial transactions daily, ensuring compliance and preventing errors. Proficiency in accounting software and Excel is essential for efficient data entry, invoice tracking, and report generation. Strong organizational and communication skills facilitate effective collaboration with vendors and internal stakeholders to resolve payment issues promptly. Preferred skills, such as knowledge of ERP systems and Canadian tax regulations, enhance the ability to navigate complex financial environments and support compliance efforts. Together, these skills contribute to maintaining the integrity and efficiency of the accounts payable function, supporting the overall financial health of the organization.

What you’ll do

Process and verify invoices and payment requests, manage vendor accounts, execute payments, and reconcile transactions while resolving discrepancies with vendors and internal teams. Maintain audit-ready records, support month-end and year-end closing, and contribute to improvements in accounts payable processes and controls.

Requirements

Requires post-secondary education in accounting, finance, or a related field, at least two years of accounts payable or similar financial administrative experience, and proficiency with accounting software and Microsoft Office, particularly Excel. Candidates should have a strong understanding of accounts payable processes and financial controls, with organization and attention to detail; ERP knowledge, Canadian tax familiarity, and accounting certification are preferred.

Listed skills

• Payment Processing · Preferred
• Microsoft Excel · Preferred
• Microsoft Office · Preferred
• ERP systems · Preferred
• Attention to detail · Preferred
• Organization · Preferred
• Communication · Preferred
• Process Improvement · Preferred

Other relevant skills

Identified from the job description. Confirm important requirements above.

• Accounts Payable
• Invoice Processing
• Payment Processing
• Account Reconciliation
• Accounting Software
• Microsoft Excel
• Microsoft Office
• ERP Systems
• Vendor Management
• Financial Controls
• Canadian Tax Compliance
• Recordkeeping
• Attention To Detail
• Organization
• Communication
• Process Improvement
• Accounts Payable Processing
• Support Services
• Organizational Skills
• Expense Reports
• Accounting
• Bookkeeping
• Auditing
• Reconciliation
• Continuous Improvement Process
• Data Entry
• Finance
• Invoicing
• Operations
• SAP Applications
• Team Oriented
• Detail Oriented

Job areas

• Finance & Accounting
• Administrative
• Accounts Payable Administrator
• Accounts Payable / Receivable Clerk
• Accounting Associate Professionals
• Bookkeeping, Accounting, and Auditing Clerks

More jobs from Arbor Memorial Inc.