Executive Assistant

Company Description Arcanus Aerial Systems Inc. is a defence technology company building integrated unmanned systems and AI-driven sensing for security and intelligence missions worldwide. Beyond our core fixed-wing, VTOL, and hybrid UAV platforms, Arcanus is expanding across a broader defence portfolio - including counter-UAS capabilities, autonomous systems, and integrated payloads - delivered through a growing network of manufacturing and technology partnerships. With a focus on sovereign, allied supply chains, we deliver scalable, reliable systems that provide real-time, actionable intelligence while keeping personnel out of harm's way. Guided by a mission to empower defence and civilian customers, we are building toward a safer and more connected world. Role Description This is a full-time hybrid Executive Assistant role based in Vaughan, ON, with flexibility for some remote work. Supporting three senior executives, you'll be the operational backbone of a fast-moving leadership team - owning complex calendars, coordinating domestic and international travel, and managing confidential document flow with discretion. This is a high-trust, high-tempo role for someone who thrives on ambiguity, anticipates needs before they're voiced, and operates calmly as the first point of contact at the senior level. What you'll do Own complex, shifting calendars for two senior executives and coordinate across time zones Plan domestic and international travel, including in-country government and partner meetings Prepare and manage expense reports and related financial and logistical administration Coordinate board, investor, and partner scheduling, and prepare meeting materials Manage NDAs, document logistics, and sensitive information with absolute discretion Keep the office and day-to-day administration running smoothly Qualifications 4+ years in executive administrative support, ideally to C-suite or senior leadership Proven discretion handling confidential information and senior stakeholders Strong organizational, time-management, and written communication skills Proficiency with Microsoft Office Suite and modern scheduling tools Comfort with ambiguity, rapidly shifting priorities, and a fast-paced environment Ability to work both independently and collaboratively Experience in aerospace, defence, or technology sectors is an asset Eligibility for security clearance is an asset

The Executive Assistant will support three senior executives by managing complex calendars, coordinating travel, and handling confidential documents. This role requires anticipating needs and maintaining smooth day-to-day operations.

Candidates should have over 4 years of experience in executive administrative support, preferably for senior leadership. Strong organizational skills and discretion in handling sensitive information are essential.

Identified from the job description. Confirm important requirements above.

• Executive Administrative Support
• Discretion
• Organizational Skills
• Time Management
• Written Communication
• Microsoft Office Suite
• Scheduling Tools
• Ambiguity Management
• Collaboration
• Aerospace Knowledge
• Defence Knowledge
• Technology Knowledge
• Security Clearance Eligibility

• Technology
• Administrative
• Manufacturing
• Security & Safety
• Government & Public Sector

Minimum experience

5+ years

Apply by

Nov 27, 2026

Posting language

English

Working hours

40 hours per week

Seniority

Mid-Senior level

Application method

Direct apply is available