Payroll & Benefits Coordinator

Aspen thrives on taking on the biggest heavy haul design and manufacturing challenges in North America. Ready to roll where others fear to tread, the Aspen approach is built on a foundation of tenacity, perseverance, and unwavering determination – just like the people who use them. Aspen is a growing business looking for people with energy, drive and passion to contribute to our team. Payroll Administration – Canada & U.S. • Execute bi‑weekly payroll for Canadian and U.S. employees, including hourly, salaried, and management staff, using Ceridian Dayforce. • Audit electronic timecards and imported hours to ensure accurate calculations of overtime, statutory/holiday pay, shift premiums, and job costing in accordance with Canadian provincial, U.S. federal, and state regulations. • Maintain and update all payroll‑related data in Dayforce, ensuring accuracy of tax setups, earnings codes, deductions, benefits, and costing. • Manage the timely remittance of Canadian (CRA, provincial) and U.S. (IRS, state) taxes, statutory deductions, garnishments, WCB/Workers’ Compensation reporting, and employer-paid contributions. • Coordinate and support year-end processes including Canadian T4/T4A and U.S. W‑2/W‑3 preparation and distribution. • Prepare payroll journal entries, costing reports, and labour distribution summaries to support the accounting function. Benefits & Pension Administration – Canada & U.S. • Administer all Canadian and U.S. group benefit programs, including enrollments, terminations, qualifying life events, and coverage updates through Dayforce. • Act as the primary liaison with benefit carriers, pension/retirement plan providers, and third-party administrators to resolve eligibility, billing, and claims concerns. • Conduct monthly audits of benefit invoices and payroll deductions across both countries; investigate and correct discrepancies. • Assist with annual benefits renewals, plan changes, and employee communication. Personnel Records & Compliance • Maintain secure, complete, and accurate electronic employee files in Dayforce, including tax forms, banking information, and employment agreements for both Canadian and U.S. employees. • Monitor changes to employment, payroll, and tax legislation across all operating jurisdictions (Canadian provincial and federal; U.S. state and federal). • Support onboarding of new hires by ensuring all Dayforce setup, payroll enrollment, and benefits administration is completed accurately and on time. Apply now to join North America’s premier supplier of heavy haul transportation equipment! Aspen Custom Trailers is a fast-paced, entrepreneurial company poised for significant ongoing growth. Thank you for your interest in Aspen Custom Trailers. Only applicants selected for an interview will be contacted. If you would like to know more about Aspen, please visit www.aspentrailer.com

The Payroll & Benefits Coordinator will execute bi-weekly payroll for Canadian and U.S. employees using Ceridian Dayforce while ensuring compliance with tax and labor regulations. Additionally, the role involves administering group benefit and pension programs and maintaining accurate personnel records.

The ideal candidate must have experience with payroll administration and benefits management across Canadian and U.S. jurisdictions. Proficiency in Ceridian Dayforce and a strong understanding of tax and employment legislation are required.

• Group benefit programs • Pension plan • Retirement plan

• Regulatory CompliancePreferred
• record keepingPreferred
• data managementPreferred

Identified from the job description. Confirm important requirements above.

• Payroll administration
• Ceridian Dayforce
• Tax compliance
• Benefits administration
• Pension administration
• Timecard auditing
• Journal entries
• Costing reports
• Regulatory compliance
• Data management
• Employee onboarding
• Record keeping
• Employee Communications
• Heavy Hauling
• State Taxes
• State Regulations
• Accounting
• Auditing
• Benefits Administration
• Billing
• Management
• Employment Contracts
• Invoicing
• IRS Tax Forms
• Job Costing
• Remittance
• Tenacity
• Workers' Compensation
• Payroll Administration

• Human Resources
• Finance & Accounting
• Manufacturing
• Administrative
• Payroll and Benefits Coordinator
• Payroll Administrator
• Payroll Clerks
• Payroll and Timekeeping Clerks

Minimum experience

2+ years

Posting language

English

Working hours

40 hours per week