Administration Clerk

Job summary

The Administration Clerk is responsible for planning and scheduling work activities, managing financial records, and providing comprehensive administrative support. Duties include front desk operations, invoice processing, travel coordination, and maintaining accurate timekeeping records.

Job details

Who We Are: ATCO Fire Prevention Services (AFPS) is a multi-discipline fire and life safety company offering inspection, testing, maintenance, and repair services for fire alarms, sprinklers, special hazard systems, extinguishers, and emergency lighting. With operations across Western and Northern Canada, we offer unique opportunities for travel and professional growth. Description: ATCO Frontec is seeking a full-time Administration Clerk to join our team at ATCO Fire Prevention Services in Leduc, AB. The Administration Clerk is responsible for planning and scheduling work activities, maintaining accurate timekeeping and financial records, and providing comprehensive administrative support. This is a temporary 18-month contract. This position will be based on-site in our office in Leduc, AB. Responsibilities: * Front Desk duties: phone handling, customer service, and supply upkeep * Review, code, and approve invoices for processing. * Track and issue receipts on purchase orders. * Prepare and process client quotes and invoices. * Schedule travel arrangements that include accommodations, flights, vehicle rentals * Participate in internal and external audits. * Collect, verify, and summarize timesheets for submission. * Maintain accurate records of hours worked and leave taken via online time management systems * Provide general administrative support to the management team. * Take and distribute meeting minutes; manage internal action logs. * Maintain and update physical and electronic filing systems. * Monitors and assesses current processes to look for efficiencies and continuously improve the management system. * Ad hoc support to office and staff and Yellowknife operations Qualifications: * Minimum 2 years of experience in office administration, including scheduling, customer service, and general office duties * High school diploma or equivalent required; post-secondary education in a related field is an asset * Proficient in Microsoft Office applications, including Excel, Word, Outlook, and Teams * Experience with timecard entry, accounts payable/receivable, and ordering parts * Strong communication skills, both written and verbal; comfortable speaking in front of a team * Demonstrated ability to manage multiple tasks, prioritize effectively, and meet deadlines * Self-motivated, adaptable, and a collaborative team player with a willingness to learn * Ability to work on-site at the designated office location * Understanding of business operating systems and general office technology We would like to thank everyone for their application; however, only those being considered for an interview will be contacted. Collection, use, and retention of personal information will be in accordance with ATCO Group privacy policies and practices. By submitting your resume and personal information to the ATCO Group of Companies, and/or participating in a personal interview, you acknowledge and consent to the collection, use and disclosure of your personal information by the ATCO Group of Companies to determine your suitability for employment opportunities within the ATCO Group of Companies.

What you’ll do

The Administration Clerk is responsible for planning and scheduling work activities, managing financial records, and providing comprehensive administrative support. Duties include front desk operations, invoice processing, travel coordination, and maintaining accurate timekeeping records.

Requirements

Candidates must have a minimum of 2 years of experience in office administration and a high school diploma or equivalent. Proficiency in Microsoft Office applications and experience with accounts payable/receivable and timecard entry are required.

Listed skills

• Office Administration · Preferred
• scheduling · Preferred
• Customer service · Preferred
• Accounts receivable · Preferred
• Microsoft Office · Preferred
• Microsoft Excel · Preferred
• Microsoft Word · Preferred
• Microsoft Outlook · Preferred
• Teams · Preferred
• invoicing · Preferred
• Data entry · Preferred

Other relevant skills

Identified from the job description. Confirm important requirements above.

• Office administration
• Scheduling
• Customer service
• Timekeeping
• Accounts payable
• Accounts receivable
• Microsoft Office
• Excel
• Word
• Outlook
• Teams
• Invoicing
• Purchase orders
• Travel coordination
• Meeting minutes
• Data entry
• Communication
• Planning
• Management
• Operations
• Accounts Payable
• Prioritization
• Microsoft Excel
• Microsoft Outlook
• Customer Service
• Time Management
• Willingness To Learn
• Operating Systems
• Self-Motivation
• Collections
• Administrative Support
• Ability To Meet Deadlines
• External Auditing
• Financial Statements
• Office Administration
• Internal Auditing
• Travel Arrangements
• Filing
• Fire Alarm Systems
• Accounts Receivable
• Taking Meeting Minutes
• Office Procedures
• Invoice Approval
• Emergency Lighting
• Fire Prevention
• Fire And Life Safety
• Issuing Receipts

Job areas

• Administrative
• Finance & Accounting
• Customer Service & Support
• Security & Safety
• Administration Clerk
• Administrative Clerk / Coordinator
• General Office Clerks
• Secretaries and Administrative Assistants, Except Legal, Medical, and Executive

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