Contract Renewal Coordinator (remote job / Reliability Status clearance)

Job summary

Track upcoming contract expirations, maintain accurate vendor contract records, and support purchasing and procurement administration. Coordinate with stakeholders and vendors to collect renewal documentation, quotes, and approvals, and ensure renewal records and documents are complete.

Job details

12 month remote contract Reliability Status clearance required Contract Renewal Coordinator Role Overview We are seeking a proactive and detail-oriented Contract Renewal Coordinators to join our team on a contract basis. In this role, you will play a vital part in streamlining our vendor management lifecycle by coordinating, tracking, and processing upcoming contract renewals. This is a highly administrative and clerical role suited for individuals who thrive on organization, clear communication, and keeping processes moving smoothly Key Responsibilities Tracking & Coordination: Monitor upcoming contract expiration dates and proactively flag renewals requiring action. Data Management: Maintain accurate, up-to-date records of all vendor contracts, statuses, and renewal timelines in our database. Purchasing Support: Facilitate purchasing and procurement administrative tasks. This includes validating vendor information and initiating purchase requests Communication & Collaboration: Coordinate with internal stakeholders and external vendors to gather required documentation, quotes, and approvals for contract renewals. Administrative Support: Assist in drafting renewal notifications, inputting contract details into our tracking systems, and ensuring all documentation is complete and compliant. Key Competencies & Qualifications Must-Haves: Communication: Flawless written and spoken English with excellent writing skills for professional correspondence. Technical Aptitude: Familiarity with the Microsoft Office Suite (Word, Outlook, Teams) and basic Excel skills (data entry, filtering, and sorting). Adaptability: A strong willingness to learn, adapt to changing workflows, and embrace process updates in a dynamic environment. Nice-to-Haves (Highly Valued): SAP Familiarity: Basic familiarity or experience with SAP is highly useful, as our purchasing, vendor setup, and purchase order tracking are through SAP ServiceNow Experience: Previous exposure to or familiarity with ServiceNow (especially for ticket tracking or workflow management) is a major plus Industry Experience: Prior experience in administrative support, vendor coordination, or a contract renewal/clerical support role and the Telecom or IT industry. ACCESSIBILITY We’re committed to fostering an inclusive, equitable, and accessible workplace where every team member feels valued, respected, and supported, and has the opportunity to reach their full potential. We welcome and encourage applications from people with disabilities. Accommodations are available on request for candidates taking part in all aspects of the selection process. For a confidential inquiry, simply email your recruiter directly or accessibility@fxinnovation.com to make arrangements. If you have questions regarding accessible employment at Ateko please email our Human Resources team at accessibility@fxinnovation.com Ateko Derek Weber - Senior Recruiter derek.weber@ateko.com

What you’ll do

Track upcoming contract expirations, maintain accurate vendor contract records, and support purchasing and procurement administration. Coordinate with stakeholders and vendors to collect renewal documentation, quotes, and approvals, and ensure renewal records and documents are complete.

Requirements

Candidates need excellent written and spoken English, professional correspondence skills, familiarity with Microsoft Office, and basic Excel skills. Adaptability and willingness to learn are required; SAP, ServiceNow, and experience in administrative support, vendor coordination, contract renewals, or the telecom or IT industry are valued.

Listed skills

• SAP · Preferred
• Microsoft Teams · Preferred
• Microsoft Office · Preferred
• Microsoft Word · Preferred
• data management · Preferred
• Microsoft Outlook · Preferred

Other relevant skills

Identified from the job description. Confirm important requirements above.

• Contract Renewal Coordination
• Vendor Management
• Contract Tracking
• Data Management
• Purchasing Administration
• Procurement Support
• Professional Communication
• Written English
• Microsoft Office
• Microsoft Word
• Microsoft Outlook
• Microsoft Teams
• Basic Excel
• SAP
• ServiceNow
• Document Management

Job areas

• Administrative
• Technology
• Logistics

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