Administrative Coordinator

Location: Surrey, BC Wage: $50,000-$60,000 hourly Reports to: Branch Manager Employment Status: Full time, Monday to Friday 8:00am - 4:30pm About ATS Traffic ATS Traffic is a family-owned business that has been getting people home safely since 1966. We provide traffic control, on-street services and signage products and services across Canada, currently operating out of offices in Edmonton, Calgary, Regina, Saskatoon, Langley, Kamloops, Kelowna, Winnipeg, Mississauga and Ottawa. As the successful candidate you will demonstrate the ATS Traffic Core Values at work every day: * Do What’s Right * Our People Matter * Trust Through Teamwork * Striving for Excellence About the Position ATS Traffic is looking for a detail-oriented Admin Coordinator who can effectively manage multiple priorities while delivering exceptional customer service. The successful candidate will support project planning, client communications, billing, permitting, and administrative coordination to ensure projects are completed accurately and on time. ATS offers hands-on training and competitive wages. Do you enjoy working outdoors in all types of weather? Are you motivated, hardworking and looking for your new opportunity? If so, consider joining ATS Traffic's On-Street Services department! Purpose of the role: -Accurate and confidential data entry including billing information and client or job-specific rates -Liaise directly with clients via Teams meetings to review project requirements, assess traffic control requirements and site-specific needs -Create and map work zones using Google Earth Pro for planning and client review -Develop labour and service quotes based on project scope and client specifications -Review tender documents and prepare comprehensive project quotations Coordinate with drafting team & client to develop Traffic Management Plans (TMPs) and Traffic Control Plans (TCPs) -Prepare project-specific risk assessments to ensure compliance and safety standards -Request drafting quotes and deliver finalized pricing proposals to clients Issue client credit applications and credit card authorization forms -Obtain and track client purchase orders (PO) prior to project execution -Apply for and manage city and municipal permits for traffic control projects -Communicate project scope and updates across departments including Sales, Rentals and Onsite Traffic Control -Distribute invoices and follow up with clients as needed Key Accountabilities: -Timely communication and delivery of client deliverables (quotes, plans, permits) -Address client concerns and timelines accordingly -Ensure accurate plan details and submissions -Follow company safety policies and initiatives Qualifications: Proficient computer skills with a wide-range of programs including data entry High school education Customer service Skills: Professional telephone manners and strong interpersonal skills Emphasize the customer experience Prioritize and self-manage the day and workload to client timelines Map and schematic reading and comprehension Ability to remain calm, work efficiently and effectively in a multi-tasking, high-stress environment Accurate data-entry Experience: 1 year of customer service experience an asset Hands on experience with productivity applications including word, excel, email and presentation software Experience in the Traffic Control/Construction industry an asset Why ATS Traffic? ATS Traffic has always been a family owned business. When you join ATS, you are not just a number. You are known by name and treated like part of the team. Other perks include: * Competitive wages and opportunities for overtime. * Opportunities for on-the-job training, equipment operation, and career growth. * Work with a team-oriented, safety-first company. * Consistent work in a high-demand industry with room to grow. * Potential for rehire and promotion within the company. Do you have a good attitude? Do you do whatever it takes to get the job done? If this sounds like you, we think you’d be a great fit at ATS Traffic – apply today! We thank all applicants for their interest, however only selected candidates will be contacted. *By applying to this posting you will receive auto-generated emails to the account provided. Please ensure to check your junk/spam folder as these emails may be re-directed.

The Administrative Coordinator will manage project planning, client communications, billing, and permitting to ensure projects are completed accurately and on time. They will also liaise with clients, create work zone maps, and prepare comprehensive project quotations.

Candidates must have high school education and proficient computer skills, including experience with productivity software. Strong interpersonal skills, the ability to manage multiple priorities, and accurate data-entry capabilities are essential.

• Competitive wages • Overtime opportunities • On-the-job training • Career growth opportunities

• Customer servicePreferred

Identified from the job description. Confirm important requirements above.

• Data entry
• Customer service
• Project planning
• Billing
• Permitting
• Administrative coordination
• Google Earth Pro
• Traffic management plans
• Risk assessment
• Interpersonal skills
• Map reading
• Schematic reading
• Multi-tasking
• Microsoft Word
• Microsoft Excel
• Presentation software
• Schematic Reading
• Equipment Operation
• Project Scoping
• Productivity Improvement
• Project Implementation
• Planning
• Customer Service
• Communication
• Computer Literacy
• Data Entry
• Project Planning
• Sales
• Interpersonal Communications
• Invoicing
• Multitasking
• On-The-Job Training
• Presentation Software
• Safety Standards
• Productivity Software
• Risk Analysis
• Team Oriented
• Traffic Control
• Coordinating
• Prioritization
• Teamwork
• Detail Oriented

• Administrative
• Construction
• Customer Service & Support
• Logistics
• Transportation
• Administrative Coordinator
• Administrative Supervisor
• Office Supervisors
• First-Line Supervisors of Office and Administrative Support Workers

Minimum education

High school

Minimum experience

0+ years

Posting language

English

Working hours

40 hours per week