Full Time Receptionist

Job summary

Serve as the first point of contact by answering and directing calls, greeting visitors, and scheduling appointments for Financial Advisors. Support daily office operations by handling mail and deliveries, assisting with basic technology issues, maintaining supplies and office presentation, and helping with administrative tasks and events.

Job details

About the Role We are looking for a friendly, reliable, and organized full-time Receptionist to join our office in the Upper Beaches. This is a front-facing role and an excellent opportunity for someone who enjoys working with people, staying organized, and being the person who keeps an office running smoothly. As the first point of contact for our office, you will play an important role in creating a welcoming and professional experience for clients, visitors, and staff. The ideal candidate is personable, dependable, detail-oriented, comfortable with technology, and able to manage multiple tasks throughout the day. Key Responsibilities · Answering and directing incoming business phone calls and serving as the first point of contact for callers · Greeting clients and visitors in a professional and welcoming manner · Scheduling client meetings and appointments for multiple Financial Advisors · Receiving and organizing packages, mail, and deliveries · Triaging incoming lead calls and scheduling appointments as appropriate · Assisting with general technology-related matters, including laptops, software, printers, and other office equipment · Keeping the office organized, tidy, and presentable · Monitoring office supplies and ensuring supplies are replenished when needed · Completing occasional light cleaning and general office upkeep · Providing support with client and staff events when required · Assisting with general administrative and office tasks as needed What We're Looking For · Have excellent communication and interpersonal skills · Be friendly, professional, and approachable · Be highly organized with strong attention to detail · Be dependable, punctual, and comfortable working independently · Be comfortable learning and troubleshooting basic technology and office equipment · Be able to prioritize and manage multiple tasks in a busy office environment · Have a professional telephone manner · Take pride in maintaining a clean, organized, and welcoming workplace · Have previous reception, administrative, customer service, or office experience (an asset) · Full-time, Monday–Friday, 9:00 AM–5:00 PM position · Starting salary of $40,000 per year · Benefits following successful completion of a 3-month probationary period · Pension following successful completion of a 3-month probationary period · A professional and welcoming office environment · The opportunity to work closely with a team of Financial Advisors and support the day-to-day operation of the office What We Offer If you are an organized, personable individual who enjoys being the welcoming face of an office and takes pride in keeping things running smoothly, we would love to hear from you. To apply: Please submit your resume and a brief cover letter outlining your relevant experience.

What you’ll do

Serve as the first point of contact by answering and directing calls, greeting visitors, and scheduling appointments for Financial Advisors. Support daily office operations by handling mail and deliveries, assisting with basic technology issues, maintaining supplies and office presentation, and helping with administrative tasks and events.

Requirements

The ideal candidate is friendly, professional, dependable, highly organized, detail-oriented, and able to prioritize multiple tasks independently in a busy office. Strong communication and telephone skills, comfort learning and troubleshooting basic office technology, and previous reception, administrative, customer service, or office experience are sought; prior experience is an asset.

Benefits

• Benefits After Successful Completion Of A Three-Month Probationary Period
• Pension After Successful Completion Of A Three-Month Probationary Period

Listed skills

• Time management · Preferred
• Customer service · Preferred
• Appointment Scheduling · Preferred
• Organization · Preferred
• interpersonal skills · Preferred
• Attention to detail · Preferred
• Communication · Preferred
• Multitasking · Preferred

Other relevant skills

Identified from the job description. Confirm important requirements above.

• Communication
• Interpersonal Skills
• Organization
• Attention To Detail
• Customer Service
• Telephone Etiquette
• Appointment Scheduling
• Multitasking
• Time Management
• Basic Technology Troubleshooting
• Office Equipment Support
• Mail And Package Handling
• Office Upkeep
• Dependability
• Professionalism

Job areas

• Administrative
• Customer Service & Support
• Finance & Accounting