Jetdesk Specialist

Aurora Jet Partners is a growing, innovative, corporate aircraft ownership and management company. Our entrepreneurial spirit creates a unique and personal work environment for our staff. Our Flight Coordination department is seeking a full time Jetdesk Specialist for our team. The Jetdesk operates as the hub between our corporate clients and flight operations. Jetdesk Specialists are responsible for all client related trip planning and services provisioning. Providing exemplary customer service to both our corporate clients and internal stakeholders is a key component of this unique role. Key tasks include: Client Trip Planning; Accept booking requests via email, phone or online; Aircraft scheduling; Obtain trip planning information from clients including destination, passenger manifest, and any requests regarding catering, transportation, accommodations, etc.; Work with crew schedules to minimize aircraft schedule and crew conflicts; Arrange catering, transportation, and other incidentals requested by client; Submit permit applications and ensure updated authorizations are available to aircraft and crew; and Complete billing forms and forward to Finance. Customer Service Focus Review and update client preferences where appropriate. Report on any service failures or anomalies that may have occurred during trip, including corrective action; and Capture and submit receipts and other relevant information to Finance to ensure timely billing. Flight Following Receive, confirm and record communications from crew; confirm and record such information on the Trip Worksheet; Monitor a flight’s flight progress and provide operational information to the crew; Monitor the status of destination airfields for weather and operational conditions, anticipating the requirement for services such as deicing and transportation, and assessing the impact of actual departure time and conditions on subsequent legs; If irregular operations are identified, ensure flight crew & clients are aware; Establish and maintain contact with service providers (e.g., customs authorities, FBOs and vendors) providing services at destination once an ETA has been determined; Manage all communications between customers, service providers and AJP personnel involved in or supporting flight following; and Verify post-trip information in AJP systems. Our ideal candidate possesses: Extensive aviation customer service experience; Current aviation certification/licenses; A minimum 2 years of related experience planning and organizing detailed private travel plans; Flexibility to work in a 24/7 operating environment; Exceptional verbal and written communication skills; Working knowledge of Microsoft Office (Word, Excel, Outlook, PowerPoint); Excellent organizational and time-management skills; Ability to make critical decisions with limited information; This workplace is located at the Edmonton International Airport (YEG) and requires a person with the ability to work varying shifts occurring between 6am and 10pm. We offer parking, a full benefit package and a company pension plan and three weeks of vacation. Aurora Jet Partners is an Equal Opportunity Employer and welcomes applications from all interested parties. We thank you for your interest, however, only those candidates selected for an interview will be contacted. Closing Date: August 24, 2026

The Jetdesk Specialist acts as the primary hub between corporate clients and flight operations, managing trip planning, scheduling, and service provisioning. They are also responsible for flight following, monitoring operational conditions, and ensuring effective communication between crews, clients, and service providers.

Candidates must have at least 2 years of experience in planning private travel and possess current aviation certifications or licenses. Proficiency in Microsoft Office and the ability to work in a 24/7 environment with varying shifts are essential.

• Parking • Full benefit package • Company pension plan • Three weeks of vacation

• Time managementPreferred
• CommunicationPreferred
• Microsoft OfficePreferred

Identified from the job description. Confirm important requirements above.

• Aviation customer service
• Trip planning
• Aircraft scheduling
• Flight following
• Communication
• Microsoft Office
• Organizational skills
• Time-management
• Decision making
• Permit applications
• Billing
• Client relations
• Planning
• Microsoft Word
• Microsoft Excel
• Management
• Customer Service
• Finance
• Innovation
• Microsoft Outlook
• Operations
• Microsoft PowerPoint
• Time Management
• Scheduling
• Coordinating
• Catering Arrangements

• Transportation
• Customer Service & Support
• Logistics
• Administrative
• Specialist
• Flight Attendant
• Travel Attendants and Travel Stewards
• Flight Attendants

Minimum education

Professional degree

Minimum experience

2+ years

Posting language

English

Working hours

40 hours per week