Payroll Administrator

Job summary

The Payroll Administrator is responsible for managing the complete semi-monthly payroll cycle for approximately 180-200 employees, including onboarding, processing, and reconciliations. This role ensures compliance with Canadian payroll legislation while maintaining accurate employee records and responding to payroll-related inquiries.

Job details

About Us Founded in 1943, we are a rapidly growing after-market auto parts and services business headquartered in Regina. We serve retail, wholesale, and commercial customers across Saskatchewan and operate retail and service outlets in Regina, Emerald Park, Yorkton, Weyburn, and Estevan. As a proud member of Auto Value, one of North America’s largest automotive parts distribution networks - we are committed to quality, reliability, and customer service. Auto Electric Service Ltd. is looking for an organized, detail-oriented Payroll Administrator to join our team. Supporting approximately 180–200 employees across multiple locations, this role is responsible for ensuring our semi-monthly payroll is processed accurately, confidentially, and on time. Reporting to the Controller, the Payroll Administrator manages the complete payroll cycle—from employee onboarding and payroll processing to benefits and pension deductions, reconciliations, Records of Employment, and employee file maintenance. This is a hands-on role for someone who is comfortable working with deadlines, confidential information, and detailed processes. You’ll work closely with branch managers and employees across the company while ensuring payroll procedures, authorization requirements, and Canadian payroll legislation are followed. KEY RESPONSIBILITIES Set up new employees using authorized information, including compensation, tax deductions, direct-deposit details, benefit coverage, and pension enrolment. Process employee terminations, including final pay, outstanding deductions, vacation-related amounts, and Records of Employment within applicable deadlines. Enter commissions earnings and employee AR deductions manually in accordance with established procedures. Maintain employee group-benefit deductions, update them when premiums or employee coverage levels change, pension deductions and employer-contribution settings for eligible employees. Review payroll inputs for completeness, authorization, reasonableness, and compliance before processing each pay run. Process semi-monthly payroll accurately and on schedule using the company’s cloud-based payroll system. Review and reconcile payroll registers, investigate discrepancies, obtain required corrections or approvals, and confirm payroll completion to the Controller. Maintain complete payroll documentation and a clear audit trail for additions, changes, deductions, and adjustments. Organize and maintain confidential employee payroll files and records in both physical and electronic formats. P Prepare payroll information required by the Controller for Saskatchewan Workers’ Compensation Board reporting and other payroll-related reconciliations. Respond to routine employee questions concerning pay statements, deductions, tax slips, and payroll-system access, escalating non-standard matters to the Controller. Assist with payroll year-end activities, including reviewing employee information and supporting the preparation and distribution of T4 slips. Perform other payroll administration and employee-recordkeeping duties reasonably assigned by the Controller or Vice President, Finance. REQUIRED SKILLS AND COMPETENCIES Strong attention to detail and the ability to enter and review payroll information accurately under fixed deadlines using established procedures and authorization controls consistently. Working proficiency with cloud-based payroll systems such as Payworks, ADP, Ceridian, or Dayforce. Sound knowledge of Canadian payroll fundamentals, including CPP, EI, income-tax deductions, taxable benefits, vacation pay, and Record of Employment requirements. Intermediate Excel skills, including sorting, filtering, pivot tables, lookup functions, reconciliations, and summarizing exported payroll data. Strong organizational and record-management skills, with the ability to maintain complete and readily retrievable payroll documentation. Sound judgment, discretion, and professionalism when handling confidential employee and compensation information. Clear written and verbal communication skills, including the ability to confirm payroll information with branch managers and respond professionally to employee inquiries. Ability to identify unusual payroll results, investigate discrepancies, and escalate exceptions appropriately. EDUCATION AND CERTIFICATION A post-secondary diploma or certificate in accounting, business administration, office administration, or a related field is required. A Payroll Compliance Professional designation from the National Payroll Institute, or progress toward the designation, is considered an asset. EXPERIENCE A minimum of three years of hands-on Canadian payroll-processing experience is required. Experience processing payroll for at least 100 employees in a multi-location environment is strongly preferred. Experience administering a combination of hourly, salaried, and commission-based compensation is strongly preferred. Experience using modern cloud-based payroll systems is required. Experience in the automotive aftermarket, distribution, or retail sector is considered an asset. Why Work With Us At Auto Electric Service Ltd. and Mainline Fleet Service, we believe our people are the key to our success. We offer a supportive, team-focused workplace where employees feel valued, respected, and part of a long-standing local legacy. Our team members enjoy a comprehensive benefits package that supports health, financial security, and personal growth — including health and dental coverage, life and disability insurance, a pension plan, training and development opportunities, and employee discounts. We also promote work-life balance through regular breaks, steady hours, and a positive, community-minded culture. Here, you’re more than an employee — you’re part of a team that takes pride in doing great work and supporting one another every step of the way. Benefits include: Competitive salary, commensurate with experience Comprehensive health, and dental insurance Life and disability insurance Company matching pension plan Employee discounts Flexible scheduling for work-life balance Paid time off and holiday pay Training and development opportunities Career progression opportunities Join our team at Auto Electric Service Ltd. and take the next step in your career in a supportive, fast-paced environment where every detail counts and every order matters. If you take pride in your work and enjoy being part of a trusted local company, we’d love to hear from you — apply today and become a valued member of our team. How to Apply LINK: https://apply.workable.com/auto-electric-service/

What you’ll do

The Payroll Administrator is responsible for managing the complete semi-monthly payroll cycle for approximately 180-200 employees, including onboarding, processing, and reconciliations. This role ensures compliance with Canadian payroll legislation while maintaining accurate employee records and responding to payroll-related inquiries.

Requirements

Candidates must have a minimum of three years of hands-on Canadian payroll experience and proficiency with cloud-based payroll systems. A post-secondary diploma or certificate in accounting, business administration, or a related field is required.

Benefits

• Health insurance • Dental insurance • Life insurance • Disability insurance • Company matching pension plan • Employee discounts • Paid time off • Holiday pay • Training and development opportunities • Career progression opportunities

Listed skills

• Time management · Preferred
• Problem solving · Preferred
• Attention to detail · Preferred
• Microsoft Excel · Preferred
• record keeping · Preferred
• Communication · Preferred
• Data entry · Preferred

Other relevant skills

Identified from the job description. Confirm important requirements above.

• Payroll processing
• Canadian payroll legislation
• Cloud-based payroll systems
• Excel
• Record keeping
• Data entry
• Reconciliation
• Attention to detail
• Confidentiality
• Communication
• Problem solving
• Time management
• Benefits administration
• Pension administration
• Tax deductions
• Canadian Payroll
• Office Administration
• Payroll Processing
• Ceridian Dayforce
• Record Keeping
• Professionalism
• Payroll Systems
• Time Off Management
• Microsoft Excel
• Accounting
• Aftermarket Modifications
• Business Administration
• Management
• Customer Service
• Training And Development
• Finance
• Pivot Tables And Charts
• Income Tax
• Legislation
• Employee Onboarding
• Sorting
• Tax Deductions
• Verbal Communication Skills
• Wholesaling
• Workers' Compensation
• Detail Oriented
• Payroll Administration

Job areas

• Finance & Accounting
• Administrative
• Human Resources
• Retail
• Payroll Administrator
• Payroll Clerks
• Payroll and Timekeeping Clerks