Maintenance & Facilities Administrator

Job summary

The Maintenance & Facilities Administrator acts as a liaison between management, staff, and visitors while performing general office and facility administrative duties. Responsibilities include managing facility safety tracking, greeting visitors, and supporting various maintenance and health and safety projects.

Job details

Since 1998, AVL Manufacturing has been responding to industrial markets with turnkey manufacturing solutions. As an independent Canadian company focused on the design, development, engineering, and integration of renewable & nonrenewable power generation, we are committed to exceeding customer expectations. AVL Manufacturing has now transformed into one of Canada’s largest privately-owned engineering, manufacturing, and assembly facilities. AVL Manufacturing Inc. has been designing, manufacturing, and integrating various types of power generation, energy storage, cogeneration enclosures, and complex fabrications for many years. AVL provides clients with unique collaborative design, engineering, project, and full manufacturing and assembly solutions. In order to exceed our clients’ satisfaction, we commit to understanding their needs. From concept to commissioning, our unique company has your project covered. Job Summary: The Maintenance/Facilities Administrator’s primary function is to act as a liaison between the organization, managers, employees, and guests. Perform general office and facility administrative duties for the company. Job Responsibilities: 1. Greet visitors, vendors, and contractors courteously and professionally and direct them to staff. Assist visitors with our sign-in procedure and ensure they have the appropriate PPE if they will be entering our shop facility. 2. Update and maintain the safety-related and facility asset and maintenance tracking systems 3. Provide support for other health and safety-related projects 4. Provide support for other facility and maintenance related projects. 5. Identify opportunities for process and office management improvements 6. Print and prepare AP mail for processing. 7. Ensure all public office areas are clean and professional-looking, including kitchenettes and coffee centers. 8. Arrange refreshments or lunch deliveries for meetings when requested. 9. General typing, photocopying, faxing, and filing. 10. Miscellaneous Data entry as required, e.g. inventory Qualifications: 1. A degree or diploma in Business Administration or equivalent in a relevant field 2. High proficiency in using PC applications, including Word, Email, Excel, and PowerPoint 3. A high degree of accuracy and attention to detail 4. Strong organizational skills and ability to set priorities and manage time effectively. 5. Strong communication and interpersonal skills 6. A high level of discretion is required in dealing with confidential matters. Other Requirements: 1. Demonstrate knowledge and an understanding of the Occupational Health and Safety Act. 2. Understand how this position impacts the quality of products and services our customers provide. 3. Participate proactively in the continuous improvement process. 4. Be self-motivated with a positive attitude and the ability to multitask. 5. Work well within a team environment. 6. Stmultitaskem-solving and analytical skills. 7. Excellent organizational, interpersonal, and communication skills. 8. Maintain a professional, clean and safe work area. AVL Manufacturing offers a competitive compensation package with exceptional benefits. We thank all applicants, however, only those selected for an interview will be contacted. AVL Manufacturing is committed to accommodating people with disabilities as part of our hiring process. If you have specific requirements, please advise Human Resources during the recruitment and selection process.

What you’ll do

The Maintenance & Facilities Administrator acts as a liaison between management, staff, and visitors while performing general office and facility administrative duties. Responsibilities include managing facility safety tracking, greeting visitors, and supporting various maintenance and health and safety projects.

Requirements

Candidates must hold a degree or diploma in Business Administration or a relevant field and possess high proficiency in Microsoft Office applications. Strong organizational, communication, and analytical skills are required, along with a solid understanding of the Occupational Health and Safety Act.

Benefits

• Competitive compensation package

Listed skills

• Time management · Preferred
• Problem solving · Preferred
• Administrative Support · Preferred
• interpersonal skills · Preferred
• Attention to detail · Preferred
• Safety Compliance · Preferred
• Microsoft Excel · Preferred
• Data entry · Preferred
• Microsoft Word · Preferred
• Communication Skills · Preferred
• Inventory management · Preferred

Other relevant skills

Identified from the job description. Confirm important requirements above.

• Administrative support
• Facility management
• Data entry
• Microsoft Word
• Microsoft Excel
• Microsoft PowerPoint
• Communication skills
• Interpersonal skills
• Organizational skills
• Time management
• Attention to detail
• Safety compliance
• Inventory management
• Problem-solving
• Analytical skills
• Organizational Skills
• Positivity
• Administrative Functions
• Self-Motivation
• Analytical Skills
• Business Administration
• Cogeneration
• Collaborative Design
• Communication
• Continuous Improvement Process
• Data Entry
• Occupational Safety And Health
• Public Administration
• Renewable Energy
• Interpersonal Communications
• Multitasking
• Office Management
• Time Management
• Typing
• Commissioning
• Filing
• Detail Oriented

Job areas

• Administrative
• Manufacturing
• Engineering
• Security & Safety
• Facilities Maintenance Assistant
• Building and General Maintenance Technician
• Odd Job Persons
• Maintenance and Repair Workers, General

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